FastFacts Feature Presentation November 13, 2008 We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500 Today’s Topic We’ll be taking a look at… Shopping Cart Shortcuts Today’s Presenter John Tetreault
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November 13, 2008
We’ll be taking a look at…
Shopping Cart Shortcuts
JHHS SAP Trainer
John will look at tips and tricks for easier, quicker shopping using the SAP Shopping Cart.
During John’s presentation, your phone will be muted.
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask questions.
John will answer as many of your questions as time allows.
At the end of this FastFacts session, we’ll ask you to complete a short survey.
Your honest comments will help us to enhance and improve future FastFacts sessions.
Using the Clipboard
In this example, we’re ordering several items from Office Depot.
We selected 7 different kinds of notebooks.
Our order looks like this.
Select the Transfer Items to SAP Cart button
Scroll down to the Items in Shopping Cart section. Click the magnifying glass icon (details ) next to the first item in the list.
Under the Basic Data section for the item, select Cost Assignment.
Now the cost assignment is complete and correct for the first item.
Using the clipboard feature:
To copy this information into the cost assignment fields for the other six notebooks, we’ll use the clipboard feature.
Step 1: Select the Copy to Clipboard button.
This copies the information into an area called the clipboard, which is located below the account assignment overview.
Step 2: Click the check box next to Change All Items in Document.
Step 3: Click the Insert from Clipboard button.
When the Insert from Clipboard button is clicked, the check mark is removed from the Change All Items in Document box.
No error messages!!!
Select item description to view details.
The correct information is already filled in.
Recycling Old Carts
Tip 2 uses the Old Purchase Orders and Templates option, located in the Add Items section of the Shopping Cart.
Click the expand triangle to view details.
If there are several items in the cart, click All to select all items in the old cart.
Click each item to select individually.
Select the Add to Shopping Cart button to move the items into your Items in Shopping Cart grid.
Once in your cart, you can change the quantities as needed.
Note: the items selected are copied into a brand new cart having a new Shopping Cart number.
Good News Bad News
Reusing a cart lets you avoid entering much of the detailed information for your items. G/L account numbers and other such information is all copied over from the old cart.)
Because the items were ordered previously you know they are the ones you use. (No guessing.)
Use this trick with extreme caution: prices may have changed since the last time the items were ordered.
Items may have gone out of stock.
Renaming Shopping Carts
Use the wild card character * to help find your cart.
Today we covered three tips for Shopping Cart:
Tip 1 – Using the Clipboard
Tip 2 – Recycling Old Carts
Tip 3 – Renaming Shopping Carts
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/