Project organisation
This presentation is the property of its rightful owner.
Sponsored Links
1 / 19

Project organisation PowerPoint PPT Presentation


  • 106 Views
  • Uploaded on
  • Presentation posted in: General

Project organisation. Kick - off meeting Crete , 9-10 April 2013 Mateja Softić, Alianta d.o.o. In this presentation:. Project partnership Project bodies and roles How will we work together Project Meetings and Study visits Communication flow Project monitoring More about :

Download Presentation

Project organisation

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Project organisation

Project organisation

Kick-offmeeting

Crete, 9-10 April 2013

Mateja Softić, Alianta d.o.o.


Project organisation

In this presentation:

Project partnership

Project bodiesandroles

Howwillweworktogether

Project MeetingsandStudyvisits

Communicationflow

Project monitoring

More about:

Contractualobligations

Financialand administrative management

Reportingprocedures

willbepresentedbyMsTsveta Aleksandrova andMs Stanka Klemenčič


Project organisation

Workingtogether in (andfor)

GreenPartnerships:


Project organisation

Workingtogether in (andfor)

GreenPartnerships:

Who?

What?

(By) When?

Forhowmuchmoney?


Project organisation

Theaimofthispresentation:

To presentthewaywewillorganisetheimplementation

ofourproject so that:

weassure a unified approach used by all project partners for implementing activities and delivering all outputs and results.

weavoidconfusion, easetheadministrationandenablefocus on thecontent

everyoneunderstandstheirrole andresponsibilities in theproject

there is a clearandefficientflowofinformationwithinthepartnershipandtowardsoutsidestakeholders

weproducehighqualityoutputs,and

achieveprojectresultsthatwillaffect a positivechange in thelong run


Project organisation

Project partners:


Steering committee 1 representative of each project partner

Project bodiesand partner roles:

Project Management Team

KGZS MB & Alianta

SteeringCommittee

1 representativeofeachproject partner

AdvisoryBoard

WP Leaders: KGZS MB, KyotoClub, AREANATejo, TUC

Externalpartners

Project participants

Partnersparticipating in activities

LocalActionGroups

ActivityLeaders

Expertgroupscoordinators

Pilot Activitycoordinators

LocalPartnerships


Project organisation

Project managementteam:

KGZS MB:

Veronika Valentar, Project Manager

Stanka Klemenčič, FinancialManager

Alianta – externaladvisors:

Urška Dolinar

Mateja Softić

Role:

overallprojectcoordination

responsiblefortheoverallqualityoftheproject

chairingtheSteeringCommitteeandAdvisoryBoard


Project organisation

Rolesofprojectbodies:

SteeringCommittee:

maindecision-makingbody

jointsteeringofprojectworkandcooperation

meets 7 timesduringtheprojectduration

AdvisoryBoard:

responsibleforinternalqualityassurance

jointplanningofworkingmethodology

qualitycontrolandreviewofprojectoutputs


Project organisation

Rolesaccording to project

structure:

WorkPackageLeaders:

plan theworkoftheworkpackages

reposnsiblefortheoverallqualityofoutputswithin one workpackage

ActivityLeaders:

planning, organisationandcoordinationofeachactivity

responsibleforguidingpartners in implementingtheprojectactivitiesandproducingprojectoutputs


Project organisation

Rolesaccording to project

structure:

ExpertGroupcoordinators:

exchangeofknowledge, experienceandexpertiseforthepurposeofachievingprojectresults

made up ofpartnersexperienced in specificfieldof EE or RES

Pilot ActivityCoordinators:

responsiblefortheplanningandimplementationoftheir pilot activities in line withtheapproved AF


Project organisation

Howwillweworktogether:

Steering Committee meetings

Trainings (workshops) for partners in WP3

Best practices brought togetherandexchanged at studyvisits

Ideas shared and upgraded

Proposals recommended and shared

Events with stakeholders

Project promotion


Project organisation

Project meetings:

7 meetingsin theprojectlifetime

Locations:

Crete (M1  M4)

Portugal (M10  M7)

Outside MED area (M5  M9-11?)

BosniaandHerzegovina (M15)

Cyprus (M20)

Montenegro (M24)

Slovenia (M29)

Jointplanningofworkandoverviewofwork done

Partner workshopsin WP3 (combinedwithmeetings)

Obligatoryparticipationofallpartners


Project organisation

Studyvisits:

Togetherwitheachprojectmeeting

Part ofthecontentoftheprojectandobligatoryforpartners

Not a touristactivity

Shouldprovideknowledge, examplesthatcanbe used bypartnersforourjointwork

7 studyvisitsplanned

 1 visitoutsideofthe MED programme – Ideas?


Project organisation

Communicationflowwithinthe

partnership:

Steering Committee meetings (obligatory)

Workshopsfor partners

StudyVisits

Regularphone (skype) conferences

Regulare-mailcommunication

WP leaders/activityleaders are responsible to knowthe status of WP/activity

projectcontact list – updatedregularly

IMPORTANT!

Communicateanychanges, delaysetc. on time

Beproactive!


Project organisation

Project monitoring: Content

WORK PROGRAMME

  • What you have to do?

  • How does it have to be done?

  • How are we doing with the implementation?

  • Monitoring the project indicators

  • Who to contact for what?

INSTRUCTIONS AND OUTPUT STANDARD

CHECKLISTS

INDICATOR TABLE

CONTACT LIST

INFORMATION FLOW:

PARTNER  ACTIVITY LEADER/WORK PACKAGE LEADER  LP


Project organisation

Project monitoring: Finances

  • What is myplannedbudget?

  • Financialmonitoring?

  • Reportingrules

DETAILED PARTNER BUDGET;

SUBSIDY CONTRACT, IPA CONTRACTS

SYSTEM FOR MONITORING FINANCIAL PROGRESS PREPARED BY LP

UPCOMING PRESENTATIONS

MORE INFORMATION ABOUT PROJECT ORGANISATION:

GreenPartnershipsImplementationHandbook – preparedbythe LP


Questions dilemmas

Questions? Dilemmas?


Thank you for your attention let s make green partnerships work

Thankyouforyourattention!

Let’s make GreenPartnershipswork!


  • Login