Thank you for turning cell phones to off/silent

1. Thank youfor turning cell phones to off/silent

2. Meetings of Success > 2005 TMG Leadership Conference > Joseph L. Donaldson

3. Picture perfect meetings only exist in pictures…Strive for success, not perfection

4. Success • Every member has their say • Purposes of organization furthered • Majority rules • Rights of minority opinion and absent members protected

5. Meetings I Dislike • One person does all the talking • Don’t know the purpose • Nothing accomplished • Sitting for more than one hour • A buttercup becomes a briar

6. Business Meetings • Part of democracy • Consider what meetings have accomplished • Celebrate not dread

7. Opportunities • Varied experience: church, business, etc. • Varied viewpoints: social, business, etc. • Transfer meeting skills to other groups

8. The TP Cook, M.J. (1998) • Tidy & Punctual • “A place for everything and everything in its place” • Details • Have only socks in their sock drawers

9. The CL Cook, M.J. (1998) • Cluttered & Late • Tolerance for chaos • Ability to accept failure • High energy, flair for innovation

10. Our Agenda • Understand the business of a business meeting • Discover uses and misuses of Robert’s Rules • Manage meetings of success

11. Understand the business of a business meeting

12. Effective Meetings Have • An agenda • A purpose • A start and end time • A presiding officer • Involved members

13. Agenda • Call to Order • Roll call • Minutes • Reports of officers and committees • Special orders • Unfinished business • New business • Announcements • Adjourn

14. Form Agenda • Presiding officer and secretary • Unfinished business from last meeting • Let the members suggest agenda items

15. The Presiding Officer • Stay Neutral • Facilitate • Gain participation of all members • “What is the pleasure of the group?” • “Are you asking the group to take action?”

16. Discover use and misuse of Robert’s Rules

17. Robert’s Rules • Take up business one item at a time • Have courtesy, fairness, impartiality and equality • Majority rules, but rights of individual, minority and absent members protected From Robert McConnell Productions (2001). Robert’s Rules of Order: Simplified and Amplified, 2nd Ed., Indianapolis: Wiley.

18. Misuse of Robert’s Rules • Using rules to intimidate or dominate • Majoring in the minors

19. Managing Big Talkers • Everyone speaks once on an issue • Seat them to the immediate left or right of presiding officer • “Thank you. Now that I know how you feel, I would like to hear from _________.” • “Everybody talks once before anybody talks twice.”

20. Managing Chit-Chatters • Ask them to stop • “Cross-talk makes it difficult for the secretary to keep accurate minutes…”

21. Meeting Quiz

22. Question 1 • What should the president do if he/she wants to give an opinion of a topic?

23. Don’t Do It! • But, there’s another possibility – • Ask another officer to preside, so you can give opinions and vote

24. Question 2 What is an example of a special order?

25. Special Orders are: • Stuff that’s done on an annual basis • Election or a nominating committee report • Business designated for the meeting as a special order

26. Question 3 • A motion was discussed and approved by the membership. Yet, the motion never received a second. • Is the motion void?

27. No • If the issue was voted on and discussed, then the second has no bearing

28. What does “second” mean? • Another member wants the issue discussed • Members may call out “second” or “I second the motion”

29. How does it work • If no one seconds, the President may ask: “Is there a second?” • “Without a second, the motion will not be considered. Next item.” • It is moved and seconded that…Is there any discussion?”

30. Question 4 • Is it a good idea to memorize anything for a meeting?

31. Absolutely • “I move that…” • “A motion has been made and seconded to…..Is there any discussion?” • “I speak in favor of the motion.” • “I oppose the motion.”

32. Question 5 • What are some of Robert’s Rules that are often ignored that would help our meetings?

33. Consider • Write down motions and hand to President • President stays neutral • State the item of new business and “What are the members’ wishes?”

34. Question 6 • Does the Treasurer’s Report have to be approved by the membership?

35. No • Treasurer states their report • President: “Are there any questions?” • President: “The Treasurer’s Report is filed.”

36. Reminder: Success means • Every member has their say • Purposes of organization furthered • Majority rules • Rights of minority opinion and absent members protected

37. Thank you > Enjoy your conference!

38. References • Robert McConnell Productions (2001). Robert’s Rules of Order: Simplified and Amplified, 2nd Ed., Indianapolis: Wiley. • Cook, M.J. (1998). Time management: Proven techniques for making the most of your valuable time. Holbrook, MA: Adams Media Corp.