College Planning Council

1. College Planning Council Presented by the Outreach & Training Subcommittee of College Planning Council, as required by Section V.8 of the College Planning Council Handbook

2. Overview AB 1725 provisions • AB 1725 provisions • The role of College Planning Council • Purpose of CPC • Scope of membership • Procedures/decision-making • Handbook and operating procedures • Planning process The Role and Purpose of College Planning Council Scope of Membership Procedures/Decision-making Handbook & Operating Procedures Planning process

3. Collegial Consultation • What is Collegial consultation? • All individuals have a voice. • Environment of mutual trust, honesty, open agendas, equity, and respect for differing views. • The college’s collegial consultation body is the College of the Desert College Planning Council better known as CPC.

4. AB 1725 The Law – Board of Governors shall establish “minimum standards” and local governing boards shall “establish procedures not inconsistent” with those standards to ensure: • Faculty, staff, and students the right to participate effectively in district and college governance; and • The right of academic senates to assume primary responsibility for making recommendations in the areas of curriculum and academic standards. - Education Code, Sections 70901 and 70902

5. AB 1725 (continued) Regulation: Academic Senates – The governing board shall adopt policies for appropriate delegation of authority and responsibility to its academic senate. • . . . providing at a minimum the governing board or its designees consult collegially with the academic senate when adopting policies and procedures on academic and professional matters. -Title 5, Section 53203

6. A Partnership with Academic Senate: 10 + 1 • Degree and certificate requirements • Curriculum, including establishing prerequisites and placing courses within disciplines • Grading policies • Educational program development • Standards or policies regarding student preparation and success • District and college governance structures as related to faculty roles • Faculty roles and involvement in accreditation processes, including self-study and annual reports • Policies for faculty professional development activities • Processes for program review • Processes for institutional planning and budget development • +1 Other academic and professional matters as mutually agreed upon between the governing board and the Academic Senate.

7. The Role and Purpose of CPC “CPC is an advisory committee to the Superintendent/ President on college-wide issuesand serves as the primary policy and planning recommendation group for the college, thereby establishing the charges to other units and committees in accomplishing specific tasks including, but not limited to, the following areas:” -CPC Handbook

8. …specific tasks including, but not limited to: Classified Staff Development Student Equity& Diversity Bookstore & Food Services Safety Strategic Planning and Accreditation Facilities Health &Welfare Non-instructional Programs Student Information System (SIS) Implementation

9. Purpose (functions) • Discuss campus-wide issues and make decisions as appropriate • Oversee the college’s strategic planning process • Make recommendations to Superintendent/President (advisory council) • Create ad-hoc task forces • Campus-wide communication tool

10. Membership • Faculty (15): • Vice Chair: President of the Academic Senate • Representatives from each Academic Unit (not to exceed 11) • CODFA President or designee • CODAA President or designee • Adjunct Representative • Students (2): • ASCOD President • Student Trustee or Designee • Non-Voting (5): • Executive Director of Institutional Advancement • Director of Institutional Research • Basic Skills Coordinator • Outcomes & Assessment Committee Chair • Director of Student Life • Staff (13): • Chair: Superintendent/President • Vice President of Student Success • Vice President of Student Learning • Vice President of Human Resources & Employee Relations • Vice President of Administrative Services • Student Success and Student Learning Deans (2) • Executive Director of Educational Technology/Chief Technology Officer • Education Centers Director • CSEA President or designee • Classified Representative • Classified Supervisor • Confidential Representative

11. Expectations & Terms • Expectations: • Open mind and willingness to develop a college-wide perspective • Commit to active and regular participation • Communicate with constituents • Observe standards of ethical conduct • Terms:. • Three years (July-June) for appointed positions • Student terms will be for one academic year, nominated by ASCOD (Aug 15-June 30)      

12. Communications Members are responsible for informing their constituent groups of CPC activities by reporting back to their groups and by soliciting feedback from them to provide at the next CPC meeting.

13. Decision-Making & Recommendations • Recommendations • The Superintendent/President accepts and/or rejects any recommendations. • Decision-Making • The Superintendent/President relies on the advice of CPC to make decisions. • The consensus method is relied upon. • Quorum • A quorum must be present to take action. • Quorum is 50% of CPC membership plus one (19).

14. CPC Subcommittees • Assessment of Planning & Outcomes Subcommittee • Budget Subcommittee • Chairs Council • End-User Data Subcommittee • Enrollment Management Committee • Outreach & Training Subcommittee

15. Operational Committees • Student Success and Student Learning • Basic Skills Committee • Disabled Student Programs & Services (DSPS) Advisory Committee • Diversity & Equity Council • EOPS/CARE/CalWORKs Advisory Committee • Matriculation/SSSP Advisory Committee • Transfer Advisory Committee • Superintendent President • Academic Calendar Committee • Administrative Computing Committee • College Planning Council • Administrative Services • Citizens’ Bond Oversight Committee • Bookstore Advisory Committee • Facilities Advisory Committee • Food Services Advisory Committee • Safety Committee • Human Resources • Health & Welfare Committee • Professional Growth Committee • Reclassification Committee

16. Work Groups, & Other Committees Work Groups • Catalog Advisory • Commencement Planning Task Force Other Committees and Groups • Green Council • Measure B Bond Projects

17. Strategic & Operational Planning • CPC is responsible for developing, implementing, and monitoring (assessing) the strategic planning process. • The Superintendent/President honors the strategic plan, processes, and procedures developed by CPC and will not make revisions unless unusual or exceptional circumstances arise that are for the good of the faculty, students, and staff.

18. Planning Process and Planning Flowchart

19. Resources • Participating Effectively in District & College Governance The Law, Regulation and Guidelines • https://www.ccsf.edu/dam/Organizational_Assets/About_CCSF/Accreditation/ParticipatoryGovPowerpoint_82412_Presentation.pdf • CPC Online Handbook: • http://campus.collegeofthedesert.edu/c/oc/cpc/CPC%20Resources/CPC%20Handbook%202016-2017%20-%20approved%2005-13-16.pdf • Board Policy (BP) 2510 Participation in Local Decision Making: • http://www.collegeofthedesert.edu/community/bot/BP/2000%20-%20Board%20of%20Trustees/2510%20Participation%20in%20Local%20Decision%20Making.pdf • Administrative Procedure (AP) 2510: Participation in Local Decision Making • http://www.collegeofthedesert.edu/community/bot/AP/AP%202510%20Participation%20in%20Local%20Decision%20Making%20.pdf • College of the Desert Strategic Master Plan 2016-2021 • http://www.collegeofthedesert.edu/community/CODPlan/Documents/CODStrategicPlan.pdf

20. Resources Continued http://www.collegeofthedesert.edu/fs/CPC/Pages/default.aspx