It consolidation feasibility study kickoff
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IT Consolidation Feasibility Study KICKOFF. Bill Roth, CITA Bryan Dreiling June 1, 2010. Background. Kansas has successfully consolidated before Voice, Data Networks and Data centers Large Applications: Sharp and Smart Other states pursuing IT consolidation

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IT Consolidation Feasibility Study KICKOFF

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It consolidation feasibility study kickoff

IT Consolidation Feasibility Study KICKOFF

Bill Roth, CITA

Bryan Dreiling

June 1, 2010


Background

Background

  • Kansas has successfully consolidated before

    • Voice, Data Networks and Data centers

    • Large Applications: Sharp and Smart

  • Other states pursuing IT consolidation

    • 27 states consolidation activities underway

    • Common areas for consolidation include: data centers, email, licensing, and network

  • JCIT expects agencies to have shared and aligned efforts


Kansas it governance

Kansas IT Governance


Official sb 572 language

Official SB 572 Language

  • … to conduct a study by the chief information technology architect to evaluate the feasibility of information technology consolidation opportunities for the information technology architecture of the state.

  • That feasibility study shall examine the possible consolidation of facilities, staff, applications, networks, disaster recovery operations, data centers, access methods, and any other aspect of the state’s information technology architecture that may be consolidated.


It consolidation feasibility study

IT Consolidation Feasibility Study

What it is …

What it is not …

A mandate for any consolidation of IT to happen in government

A consolidation plan

  • An opportunity for Kansas to have a discussion on what technologies and services it makes sense to consolidate

  • A feasibility study


Timeline

Timeline


Planning steps completed

Planning Steps Completed

  • Traveled to Missouri and Nebraska to discuss IT consolidation

  • Research of other states’ consolidation activities

  • Review of other states’ feasibility studies

  • Draft process, governance structure, and high level work plan documents


Data collection meetings

Data Collection Meetings

  • The data needed to complete the Study will be obtained through a series of meetings conducted from June 1, 2010 to August 12, 2010.

  • The first round of meetings will be divided into eleven topic areas.

  • Facilitated discussions with key state agency personnel will occur twice a week in June, July and August.


Data collection schedule

Data Collection Schedule


Data collection schedule cont

Data Collection Schedule (cont.)


Data collection details

Data Collection Details

  • An agenda with anticipated topics and possible data points will be distributed to state agencies one week prior to each data collection meeting.

  • After each meeting a survey will be created and distributed to agencies in order to formally collect critical information points determined during the data collection meeting, and to allow agencies unable to attend to comment. Agencies will have two weeks to complete the survey.

  • Meetings will be held according to the meeting schedule, agencies will be expected to provide information related to each agenda item.


Data collection agenda

Data Collection Agenda

  • Introduction, Procedure, and Expectations

  • High Level Topic Discussion

  • Facilitated Discussion

    • Current Environment (As-Is)

    • Opportunities (To-Be)

    • Risks / Threats / Fears

    • Roadmap / Transition Plan

  • Wrap-up


Project milestones

Project Milestones


Project risks

Project Risks


Questions

Questions

  • Bill Roth, CITA, 785-296-2108

    • [email protected]

  • Bryan Dreiling, 785-296-2809

    • [email protected]


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