Chapter Officer’s Meeting

1. Chapter Officer’s Meeting December 17, 2013

2. Agenda • Opening Remarks - Bill • Approval of Minutes – Andrea • Officer One-Pagers • Vice Chair – Joe • Treasurer – Tonya • Membership – Donna • Chapter Programs – Roger • Marketing – Sandra & Whitney • Web Master – Jennifer • Special Topics

3. Mid-South Chapter Goals • Provide education and networking through F2F and virtual venues • Host Monthly Chapter Meetings (10 meetings/yr) • Conduct one meeting/quarter outside of HSV • Conduct Monthly Officers Meeting • Government and Commercial focus • Grow Membership • 2013: From 18 to 36 • 2014: From 36 to 72 • 2015: From 72 to 144 • Grow Corporate Sponsorships • 2013: From 0 to 5 • 2014: From 5 to 10 • 2015: From 10 to 15 • Establish partnerships with Universities & Associations • e.g., UAH, FIT, Vanderbilt, PMI, NCA • Create, maintain, and grow a professional Chapter Website • Broaden awareness of APMP by issuing at least one Press Release per quarter

4. Bill’s Thoughts • Email lists • More correspondence with members and potential members • Birmingham Marketing Campaign progress • Start Meeting Attendance Metric • Ideas to increase Meeting Attendance? • Desire smooth Membership Director Transition • Panel Discussion with Senior Leaders (Spring/Summer) • Start Sponsorship 2 min slots @ Jan Mtg • Mid-South offers Free Job postings (must link to specific req) • Emphasis dial-in for meetings for non-HSV members • Chapter Twitter @MidSouthAPMP operational • Inviting Harry Cleaver to speak

5. Secretary - Andrea • No Report this month

6. Vice Chair – Joe • Elections - Complete • Nominations – received solicited input from 2 officers; I submitted via online by deadline • Sponsors – No new activity

7. Treasurer – Tonya

8. Treasurer – Tonya • Developed first draft of budget • Created, published and monitoring online registration for Jan meeting. • Reconciled November bank statement. Next Steps : • Complete 2014 Budget. (My apologies) • Update online registration with February meeting details immediately following January meeting.

9. Membership – DonnaMembership Metric Current Membership 45 New members since last report Kristin Hoffman JyotshnaArjuna Members lost Andrea Brumley Last Officer’s meeting 44 members

10. Membership - Donna • Currently have 28 members in the Linked-In Group • All welcome letters to new members • All Linked-In invitations to new members.

11. Planning Chair Status - Roger

12. Potential Birmingham Venues • John’s City Diner, 112 Richard Arrington Jr. Blvd N, Birmingham – Gastropub (set menu), private room seating 20+ with flatscreenparking difficult • Rojo, 2921 Highland Ave, Birmingham – Latin + American, large sideroom with screen/projector • Nabeel’s Café Capri, 1706 Oxmoor Rd, Homewood – Greek + Italian, seats <45 • Seasons 52 too expensive $60+/person • Village Tavern no private dining room

13. Rojo vs. Nabeel’s

14. December 3rd Presentation Feedback 95% A

15. Marketing – Sandra & Whitney • Twitter Account Complete & Operative • Who has ability to Tweet? • Need to actively Tweet relevant subject matter. • Post link on Chapter website to : • Establishment of Facebook Group for Chapter • Link to Twitter (vice versa) • Post Meetings/Events • Post link on Chapter website to:

16. Marketing Responsibilities Revisited Marketing (Publicity-Communications) Chair Huntsville Region Nashville Region • Maintain the master e-mail distribution list for announcing chapter events. • Prepare and provide (via e-mail and chapter/APMP web site postings) all external and internal communications for chapter activities/news, including meeting/program announcements, press releases, chapter newsletters, and special events. • Receive a list (names and e-mail addresses) of all attendees of general membership meetings from the Secretary, and send an e-mail thanking them for attending the meeting and encouraging them to support the chapter. • Maintain and update list of media/calendar contacts for providing press releases and/or meeting/event notices. • Develop and distribute (in association with Membership Chair) chapter marketing/membership recruitment messages and materials. • Submit chapter news for inclusion in APMP communications vehicles (www.apmphuntsville.org, www.apmp.org, The Perspective, The Journal of the APMP). • Collaborate with Membership Chair to identify and solicit new members from all proposal domains

17. Webmaster – Jennifer Recent Website Additions: • Websites Sponsors – Added Proposals To Go and Aerojet Rocketdyne • Search Engine Optimization added • Pictures added to both sites • Membership List added to website – Internal password shared with fellow Officers • Several website updates received – will continue to add more this weekend (in Delhi for 2 weeks) Continue to feed me additional information to post – I will try to work all requests within one week of receipt! Website Statistics for Month of September – Interest is GROWING: • 76 Website Visits Over the Past Month – Up from 65 visits the previous month • Of those visits, 61 were “unique” visitors (visitors that did not go back to the site later) which is also up from 27 last time!