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Purchasing 1

Purchasing 1. Procurement Process. Purchase Requisition. Purchase Order. Internal Demand. Customer. Goods Receipt. Vendor. Invoice Receipt. Pay Invoice. Purchasing 1. Exercise to demonstrate How default pricing is done Role of purchasing info record in pricing

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Purchasing 1

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  1. Purchasing 1

  2. Procurement Process Purchase Requisition Purchase Order Internal Demand Customer Goods Receipt Vendor Invoice Receipt Pay Invoice

  3. Purchasing 1 • Exercise to demonstrate • How default pricing is done • Role of purchasing info record in pricing • Moving average pricing and inventory valuation

  4. Purchasing 1 • 0. Set parameter IDs • PIDs make routine use of the SAP system easier • Realizing the SAP is a volume production system helps explain the rationale behind “quirky” behavior • Lack of visual response (assigning vendors) • Loss of data warning messages (post payment) • AccountingFinancial AccountingAccounts PayableDocument EntryOutgoing PaymentPost DEMO

  5. Purchasing 1 • 1. Create New Material • ##P800, ## Corrugated Box (27 x 14 x 9) • Search for Material using description (##*) • Material Master • Data Organized by views, organizational structures • Create New Views Material (Number) Material (Description)

  6. ## R 100 100 NRG-A 110 NRG-B 200 Dough NRG-A 210 Dough NRG-B 300 Canola 310 Carob Chips 320 Cinnamon 330 Cloves 340 Dates 350 Hazelnuts 360 Honey 370 Nutmeg 380 Oats 390 Protein Powder 400 Raisins 410 Vit/Min Powder 420 Wheat Germ F S Data Set Number Material Material Type R • 40x48 Grocery Pallet 800 Corrugated Box (27 x 14 x 9) 810 Display Box NRG-A 820 Display Box NRG-B P Material Numbers for Fitter Snacker

  7. Material Master Views • General Plant Data/Storage 1 • General Plant Data/Storage 2 • Warehouse Management 1 • Warehouse Management 2 • Quality Management • Accounting 1 • Accounting 2 • Costing 1 • Costing 2 • Basic Data 1 • Basic Data 2 • Classification • Sales: Sales Org Data 1 • Sales: Sales Org Data 2 • Sales: General/Plant Data • Foreign Trade: Export Data • Sales Text • Purchasing • MRP 1 • MRP 2 • MRP 3 • MRP 4 • Forecasting • Work Scheduling Basic Data, Classification are not plant-specific Other views are plant-specific

  8. Material Master Views NRG-A Bars Base unit: Case Gross wt: 72 lb. Basic Data View Non-plant specific Plant specific Plant 1000 Plant 2000 NRG-A Bars Lead Time: 2 days Std. Price: 244.80 NRG-A Bars Lead Time: 3 days Std. Price: 249.17 MRP Views DEMO

  9. Payment Terms Vendor Master Data Purchasing MasterRecords Accounting MasterRecords Purchasing 1 • 2. Create Vendor (centrally)

  10. Purchasing 1 • 3. Create PO • Enter Price of $1.75 EA manually • 4. Receive Goods into Inventory • Specify storage location 100 • 5. Verify Goods Receipt • Stock/Requirements List • Dynamic MRP record • Key OM/SCM Tool • Physical Inventory

  11. Purchasing 1 • 6. Check G/L Account Balance • Accounting view of inventory • G/L Account 200000: Inventory–Raw Materials

  12. Mixer Snack Bar Line Mixer Form Bake Pack Raw Material Warehouse (100) Finished Goods Warehouse (300) Mixer Production (200) Mixer Work Centers and Storage Locations

  13. Purchasing 1 • 7. Create Second PO • Enter price of $1.80 EA to see impact of moving price valuation • 8. Receive goods into inventory • POs sequentially numbered

  14. Purchasing 1 • 9. Check Inventory in Material Master • Can’t change directly • Analyze moving average price

  15. Purchasing 1

  16. Purchasing 1 • 10. Perform Goods Issue • CO module is configured • Primary Cost Element defined for G/L Account 200000 • Must have cost object—something to absorb costs • Production order, project, cost center • Issue goods to cost center P010—Production

  17. Purchasing 1 • Movement Type 201—Consumption for Warehouse to Cost Center • Movement Type—Which G/L Accounts • Cost Center—Who picks up the tab

  18. Purchasing 1 • 11. Check cost of Goods Issue

  19. Purchasing 1 • 13. Create Condition (Pricing) in Purchasing Info Record • Price of $1.85 used to test (PO and moving average price) Validity Period

  20. Purchasing 1 • 14. Create 3rd PO • Price of $1.85 called up from purchasing info record • 15 Create 3rd Goods Receipt

  21. Purchasing 1 • 16. Verify Moving Average Price

  22. Purchasing 1 • 17. Perform Goods Issue • 18. Print Result

  23. Purchasing 1 • Run Exercise

  24. Purchasing 1: Debrief

  25. Purchasing 1 : Debrief VERPR Table MBEW LBKUM SALK3 Cost Displayed

  26. Purchasing 1 : Debrief

  27. Finding Tables and Fields • F1 (Help), then Technical Information • Hope for Transparent Table (not Structure) and Field Name

  28. Finding Tables and Fields • Transaction SE11 • Data Dictionary (Table Structure) • Transaction SE16 • Data Browser (Table Entries) • May need to select fields • Need to specify which data (Material, Company Code, etc.)

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