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Presented by: Carole Crête-Robidoux , Manager,

CCAC National Workshop Tri-Agency Financial Monitoring Review and Research with Animals May 8, 2009. Presented by: Carole Crête-Robidoux , Manager, Awards Administration and Financial Monitoring, NSERC/SSHRC Isabelle Beauvais , Manager, Policy, Training and Monitoring, CIHR. Agenda.

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Presented by: Carole Crête-Robidoux , Manager,

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  1. CCAC National Workshop Tri-Agency Financial Monitoring Review and Research with AnimalsMay 8, 2009 Presented by: Carole Crête-Robidoux, Manager, Awards Administration and Financial Monitoring, NSERC/SSHRC Isabelle Beauvais, Manager, Policy, Training and Monitoring, CIHR

  2. Agenda • Objectives of a financial monitoring review • Agency requirements – MOU Schedule 3 and Requirements for certain types of research • Approach of the Financial Monitoring Team (FMT) • Questions

  3. Objectives of a Financial Monitoring Review • Review the effectiveness of policies, controls and systems in place for the administration of grant and award funds, including compliance with ethics requirements • Ensure that researchers use their funds in accordance with the Agencies guidelines • Assess if researchers are well supported by the Institution and have the tools to properly manage their funds • Share and disseminate information on guidelines and expectations for financial accountability

  4. Agency Requirements MOU Schedule 3 • Hold a valid Certificate of Good Animal Practice (GAP) • Release research funds to researchers only after the IACC has approved the research • review can be formal review of the detailed protocol or a two-stage process (in-principle) • Research maintains IACC approval for the duration of the project • annual renewal of protocols • Inform Agency if IACC approval for a project is not obtained within six months of the award date

  5. Requirements con’t • Suspend funding for a research that is found to contravene the guidelines or policies of the CCAC and inform Agencies if suspension is more than 3 months Other requirement (NSERC/SSHRC only) • Institution should inform the Agency when the research changes enough to warrant certification (emerging)

  6. FMT Approach • Review questionnaires received from the Institution to determine whether it has the appropriate processes in place • Risk Assessment and Review and Issues • Meet with appropriate personnel at the Institution to review the processes • members of the IACC or Animal Care Coordinator • Confirm that the Institution has a valid GAP certificate • Conduct a review of certication files to validate the processes • Communicate findings to the Institution • at the end of the financial monitoring review • in the financial monitoring review report

  7. FMT Approach con’t • Institution provides detailed action plan in response to recommendations • measures to be taken • timelines for implementation • Inform Agencies’ Ethics Coordinators of findings • Report to Agencies’ Senior Management

  8. Questions ???

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