ACADEMIC PERSONNEL REVIEW PROCESS

1. ACADEMIC PERSONNELREVIEW PROCESS May 21, 2019

2. Academic Personnel Review Overview Department Review Campus Review Candidate submits information for review Academic Personnel reviews dossier for completeness Department makes a recommendation Council on Academic Personnel (elected by all Academic Senate Faculty) makes a recommendation Department Chair makes an independent recommendation (optional) • Provost and Executive Vice Chancelloror Vice Provost • Decides appointments, merits and advancements • Recommends to Chancellor on promotions and non-reappointments Dean Review • Decides normal merits that have been delegated to Deans (CAP review waived) • Makes a recommendation on promotions and non-delegated merits Chancellor

3. The Review Process • AP distributes list of faculty eligible for review to deans and department chairs each Fall • Assistant Professor/Assistant Professor of Teaching/Assistant Clinical Professor of Law • Merit or Reappointment • Occurs every two years • Midcareer Appraisal/Assessment (MCA): • Normally occurs in the third or no later than fourth year • Promotion to Tenure/Promotion • Normally occurs during the sixth year or no later than your seventh

4. Role of the Candidate • Submit information for review • Curriculum Vitae: updated curriculum vitae • Review Profile or UC-AP 10 Addendum Form: documents teaching, research and service activities. • Resource Hub: Download course information, archived data from myData (including full review profile, CV)

5. Research • For each publication listed on profile provide short description of contributions (not just a % estimate). • Self statement (2 pages): Tell a story to convey context, impact, explain role in collaborations • Upload in AP review

6. Teaching • Student Evaluations AND 2nd piece of evidence (Upload in AP review) • Reflective Teaching Statement (2 pgs max) • Short discussion of teaching philosophy • Examples of evidence-based or innovative practices strategies used • Evaluation of those practices and adjustments planned • Student achievement/learning gains • Student mentoring (grad, undergrad) • Address accomplishments (progression to degree, awards, grants, job/grad placement) • http://dtei.uci.edu/the-reflective-teaching-statement/ • Teaching awards (with appropriate context – school, Dept National level) • Peer evaluation that describe strategies used, and assess effectiveness • Other forms that were NOT helpful • Course syllabi by themselves • Course materials by themselves

7. Service • Reflective statement that highlight specific contributions to committees, organizations. (Upload in AP Review)

8. Contributions to inclusive excellence • Reflective statement that highlights contributions to inclusive excellence (upload in AP review) • In research, teaching and/or service OR • Fill out “diversity boxes on AP-10” under • Research, teaching and/or service

9. Role of the Department • Review file and provide recommendation • Generally includes assessment of file by a small committee • Assessment is discussed by voting members of the department • Department letter includes recommendation and any discussion of strength and weaknesses of case • Faculty vote (anonymous) on recommendation and vote included in the dossier

10. Role of the Chair • Organization/oversight of Departmental review • Assigns department review committee • Moderates faculty meeting to discuss recommendation • Oversees anonymous faculty vote on recommendation • Votes with dept. OR writes a separate letter as their vote • Communicates dept. recommendation to candidate • Forwards file Dean’s office

11. Role of the Dean • Evaluation of File in context of school • Can add his/her own letter of evaluation to the file • May appraise and interpret the departmental vote on the basis of his/her knowledge of Department and broader context of School

12. Role of Council on Academic Personnel (CAP) • Evaluation of file in context of university • 13 faculty representing all academic schools/units • Reviews faculty file, department recommendation, Dean recommendation • Provides recommendation to Vice Provost for Academic Personnel/Provost and Executive Vice Chancellor

13. Mid-career Appraisal • Review of your progress toward tenure/promotion: identify strengths and weaknesses • Analytical evaluation based on performance to date in research/creative work, teaching, and service • Assess prospects for individual achieving promotion based upon continuation of record • Appraisal will note specific deficiencies (if any) and recommend actions to be taken by the individual and/or department • Mid-career Appraisal will be clearly labeled as: Positive, Provisional Positive, Guarded, or Negative (if negative can’t delay tenure file)

14. External Letters for Promotion • Candidate and Department generate two independent lists • Any name that appears on both is marked as from Department

15. Reminders

16. Publications • Files processed in AP Review: • Only submit publication links (no hard copies of publications) • Hard copies of publications accepted only if work cannot be scanned to links • Link should be live or email live link to assigned AP analyst • Links with expiration viewing dates should be made available through August 31, 2018 (or year file is under review) • For papers accepted but not yet published • Letter of acceptance must be included in review file

17. Stop the Clock • Child rearing • Faculty arriving with child over 2 are now eligible without exception • UCI notification timing for child rearing/bearing • NO longer required within 2 years of having or adopting a child • Notice of intent on or before July 1st of academic year in which promotion review is to occur • Do NOT have to stop the clock even after you have submitted notification • Expanded to include • Serious Health Condition Including Disability or Bereavement • Significant Circumstances or Event • Notification requires Stop the Clock form, UCI-AP-92

18. Mentors and Advising • Actively seek advice from multiple sources • Faculty peers, in and outside of Dept. • Faculty mentors, in and outside of Dept. (former CAP members) • Dept Chair • Equity Advisors • Faculty Assistant to the Dean in each school • participate in faculty recruitment and mentoring

19. Assistant Professors of Teaching/Assistant Clinical Professors of Law • APM revisions will be effective July 21, 2019 • Questions about review process specifically for this series?

20. Supplemental Slides

21. Normal Time at Step

22. Review File Deadline Dates • Postponement of Tenure Files – Due Nov 1 • Requests must be accompanied by the candidate’s full merit or reappointment file • May not request for postponement if MCA was negative • Midcareer Appraisal Files –Due Dec 1 • All appointees undergo a Midcareer Appraisal • It is an early notification of critical feedback provided to the Assistant Professor • Generally, the MCA should occur during the third or fourth year. No postponement will be granted if negative MCA • Promotion/Promotion to Tenure Files – Due Feb 1 Note: The above deadline dates is when the file is due into the Office of Academic Personnel.

23. Academic Personnel Review Process Candidate submits information for review Department makes a recommendation Department Chair makes an independent recommendation (optional) Decides normal merits that have been delegated to Deans (CAP review waived) Dean Dean makes a recommendation on promotions and non-delegated merits Ad hoc review committee (optional). Nominated by the Council on Academic Personnel; approved and appointed by the Provost and Executive Vice Chancellor. May be called for promotions, non-reappointments, advancement to above scale, major acceleration, and tenured appointments Academic Personnel reviews dossier for completeness Council on Academic Personnel (elected by Academic Senate) makes a recommendation If CAP’s tentative recommendation differs from that of the Department or Dean, the appropriate person/unit is notified in case there is further information. Copy of notice provided to candidate Provost and Executive Vice Chancellor or Vice Provost Decides appointments, merits, and advancements If Provost and EVC’s tentative decision is different from CAP’s recommendation, CAP will be notified in case there is further information before a final decision is made Recommends to Chancellor on promotions and non-reappointments Chancellor

24. Merit Review Period Merit for an/a Assistant Professor/Sr/Lecturer PSOE • Review period begins October 1 of year prior to last merit received • Curriculum Vitae & Review Profile dates are through September 30 of the review year Example: • Next merit is effective July 1, 2019 • Last merit was effective July 1, 2017 2016 2017 2018 2019 Review Period: October 1, 2016 – September 30, 2018

25. Mid-Career Appraisal Review Period Mid-Career Appraisal for an/a Assistant Professor/Lecturer PSOE • From initial appointment to UC Irvine to September 30th of the fourth year Example: • End of Fourth Year:June 30, 2021 • Hire date:July 1, 2017 2021 2017 2018 2019 2020 Review Period: July 1, 2017 – September 30, 2020

26. Promotion Review Period Promotion of Mid-Career Appraisal for an/a Assistant Professor/Lecturer PSOE • Review period begins from initial appointment as Assistant Professor/Lecturer PSOE • Curriculum Vitae & Addenda/Review Profile dates are through September 30 of the review year Example: • Promotion:Effective – July 1, 2022 • Initial Appointment:Effective – July 1, 2016 2020 2016 2017 2018 2019 2021 2022 Review Period: July 1, 2016 – September 30, 2021

27. Academic Personnel Website(www.ap.uci.edu)

28. Academic Senate Website(www.senate.uci.edu)

29. ADVANCE Program(www.inclusion.uci.edu/advance/)