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UMBC NEW CAMPUS GATEWAY PROJECT

UMBC NEW CAMPUS GATEWAY PROJECT. CMAR SOLICITATION – RFP #BC-20857-C PRE-PROPOSAL MEETING AND SITE VISIT 14JANUARY13. www.umbc.edu. CMAR Solicitation #BC-20857-C. CMAR SOLICITATION SCHEDULE. CMAR SOLICITATION SCHEDULE. CMAR Solicitation #BC-20857-C. REVIEW OF CMAR RFP.

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UMBC NEW CAMPUS GATEWAY PROJECT

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  1. UMBC NEW CAMPUS GATEWAY PROJECT CMAR SOLICITATION – RFP #BC-20857-C PRE-PROPOSAL MEETING AND SITE VISIT 14JANUARY13 www.umbc.edu

  2. CMAR Solicitation #BC-20857-C CMAR SOLICITATION SCHEDULE

  3. CMAR SOLICITATION SCHEDULE

  4. CMAR Solicitation #BC-20857-C REVIEW OF CMAR RFP

  5. Section 00100Instructions to Proposers • The CMAR firm will provide pre-construction and construction services on the UMBC New Campus Gateway Project. • The initial contract will be issued for pre-construction services only with subsequent amendment(s) anticipated for the construction of the project. There will be early trade packages on this project for (1) pre-cast structures, (2) site demolition and (3) concrete.

  6. Section 00100Instructions to Proposers • Issuing Office is UMBC’s Office of Procurement Services and is the sole point of contact. • All questions are to be directed to Terry Cook at tcook@umbc.edu by Tuesday, 1/22/13. • Responses to questions are posted on UMBC ebid board http://www.umbc.edu/adminaffairs/procurement/EBidB.shtml Proposers are advised to check this location periodically for issued addendum and other information.

  7. Section 00100Instructions to Proposers • Late proposals (technical and/or price) cannot be accepted. Proposals must be delivered to UMBC’s Procurement Office located in Suite #301 of the UMBC Administration Building. • Bid bond is required to be submitted with the Price Proposal.

  8. Section 00100Instructions to Proposers • Pre-construction phase CM fee in the price proposal is valid for 120 days. • The Construction phase CM fee in the price proposal shall remain irrevocable until acceptance of each GMP and approval of the associated contract amendment.

  9. Section 00100Instructions to Proposers • MBE participation level for this solicitation is 25% for subcontractors. • The MBE sub-goals total 13% with African-American-owned at 7% and 4% at Asian American and the remaining 2% for any category the awarded firm chooses. • Only MDOT MBE certification is accepted.

  10. Section 00100Instructions to Proposers • By submitting a proposal, proposing firms are committing to the 25% MBE participation level. • MBE Attachment A MUST be submitted with the Technical Proposal or the proposing firm will be deemed “non-responsive and not susceptible for the award” – this is not curable.

  11. Section 00100Instructions to Proposers • Confidential/Proprietary Information – Proposers are to identify those portions of their proposal which they deem confidential, proprietary, or trade secrets. • It is not sufficient to preface the entire proposal with a proprietary statement.

  12. Section 00200 Information Available to Proposers • Solicitation document #BC-20857-C, any addenda and responses to questions; and, • The Campus Traffic Safety and Circulations Improvements Project Facility Program Manual Update dated November 2011. • Solicitation documents are available on the UMBC ebid Board.

  13. Section 00300Proposals, Evaluation and Forms • Technical Proposals: Due on Monday, 2/4/13, on or before 4:00 p.m. to UMBC’s Office of Procurement Services. • An original plus 5 copies for a total of 6 sets of the technical proposal are to be submitted. • Note: Only Technical Proposals requested at this time.

  14. Section 00300Proposals, Evaluation and Forms • Discussion/Interview Sessions to be held on Thursday, 2/28/13, with proposers who are short listed a result of the evaluation of the technical proposals. • Price Proposals will be requested from proposing firms who are short listed as a result of the second phase evaluation after the discussion/interview sessions.

  15. Section 00300Proposals, Evaluation and Forms • BPW approval anticipated on or about 4/3/13. • Contract start date is anticipated to be 4/8/13.

  16. CMAR Solicitation #BC-20857-C TECHNICAL PROPOSAL SUBMITTAL

  17. Technical Proposal Submittal • Within the technical proposal, Proposers must either agree with or take exception to: • The Project Construction Costs ($10,700,000); and, • Project Schedule (29 months - of which 11 months for design, 4 months for bidding and 14 months for construction).

  18. Technical Proposal Submittal • The University considers the project to be feasible at the Project Construction Costs and Project Time Frames. • The University may disallow any change to either of them.

  19. Technical Proposal Submittal • Proposers wishing to argue for higher costs or adjusted time frames must do so in their technical proposal with sufficient evidence/ documentation to support their argument. • The University will make the final determination and notify all proposers if there are any changes via addendum.

  20. Technical Proposal Submittal • CM Team Organization: 1.1 Organizational Chart of the Proposed CM Team - Proposing Firm Name; - CM Team Organizational and Reporting Structure that must include the Project Executive, Project Manager, Field Superintendent, Chief Estimator and may include Other Key People as determined by the Proposing firm; and, - Key Person’s Name and Project Role;

  21. Technical Proposal Submittal • CM Team Organization: 1.1 Basis for Selection Form – Completed Form Working Relationships Form – Completed Form Higher consideration will be given based on the extent to which the key personnel have previously worked together on successfully completed projects, particularly if similar to the UMBC project.

  22. Technical Proposal Submittal 1.2 CM Key Personnel: Provide completed Key Personnel Forms for the following positions: - Project Executive - Project Manager (full time during design and construction) - Field Superintendent (full time for construction) - Chief Estimator Note: See solicitation document for applicable definitions of these positions.

  23. Technical Proposal Submittal 1.2 CMKey Personnel (continued): • Include 3 references for each of the four (4) key personnel. • References are to be from different projects; a minimum of one reference per person must be from outside of UMBC. Note: All references will be held in the strictest of confidence and the University reserves the right to verify all information and check any other sources available.

  24. Technical Proposal Submittal 1.3 Matrix of Anticipated Total Hours: Complete this form for all on-site CM staff during construction. (2080 hours = 1 year) 1.4 Matrix of CMAR Services: Complete this form to indicate primary responsibility (1), secondary (2) and participating (P). Only one person is to be listed as having primary responsibility for each service.

  25. Technical Proposal Submittal • Project Specific Background: 2.1 Project Phasing Plan: Submit a preliminary phasing plan for the construction of this project. 2.2 Project Specific Information: Provide summary information on the proposer’s specific background in doing a CMAR project such as the UMBC project.

  26. Technical Proposal Submittal • Project Specific Background (continued): 2.3 Pre-construction Services: Provide examples of (a) 100% DD estimate, (b) Design Review Report and (c) a Value Engineering Report. These documents MUST be from one of the projects submitted under Firm Experience (#3).

  27. Technical Proposal Submittal • Project Specific Background (continued): 2.4 Quality Control: Provide a description of how QC will be handled by your firm on this specific project. Include the QC procedures inclusive of corrective work and the specific CM personnel who will be directly involved in this effort.

  28. Technical Proposal Submittal 3. Firm Relevant Experience/Firm References: 3.1 CM Firm Experience: Complete the Firm Experience form on three (3) projects that meet the specific criteria in the solicitation documents. If joint venture, see RFP for specific information on firm experience.

  29. Technical Proposal Submittal 3.1 CM Firm Experience (continued): All submitted projects must: - Be completed and done by the proposer; - Include roadways, pedestrian ways, plazas and/or open space elements; - Have project acreage of at least 4 acres; - Exceed $4M in construction costs; and, - Be a maximum of 10 years old with higher consideration if less than 5 years old.

  30. Technical Proposal Submittal 3.1 CM Firm Experience (continued): And, 1 of the 3 projects must have been done using the CMAR method with higher consideration if this is the case for the others. And, Project photographs are to be provided for each project (color is desirable). Note: See the RFP for information on “best consideration” and “higher consideration” factors.

  31. Technical Proposal Submittal 3.2 CM Firm References: Provide a reference with each project on the form. Reference contact must be from the project owner’s organization. The University reserves the right to check any other sources available.

  32. Technical Proposal Submittal 3.2 CM Firm References (continued): Provide two additional project references with a list of applicable projects and brief description(s). Additional references will only be used if UMBC unable to contact one or more the 3 references based on the submitted projects.

  33. Technical Proposal Submittal CM Firm and Key Personnel References Notes - All reference checking will be conducted as part of the second phase technical evaluation (after the Discussion/ Interview Sessions). - However, all proposers must furnish this information on their technical proposals.

  34. Technical Proposal Submittal 4. Profile of Proposer: 4.1 Company Background: Provide a brief but informativehistory of your firm. See RFP document for specific information to be included. If joint venture, see RFP for specific notes.

  35. Technical Proposal Submittal 4.2 Annual Sales Volume/Completed Projects: Complete this form for the last 3 years (2009- 2011). Note: This information is to be about the responsible office that will be directly handling this project.

  36. Technical Proposal Submittal 4.3 Current Workload: Complete this form to list the current projects on which your firm is committed with the specific information to be provided. Note: This information is to be about the responsible office that will be directly handling this project.

  37. Technical Proposal Submittal 4.4 Experience Modifier Ratio (EMR): Provide your firm’s EMR for the last three (3) years (2009-2011). 5. Economic Benefit: Provide a description of how the award of this contract to your firm will benefit the economy of Maryland. See the RFP for specific information to be provided.

  38. Technical Proposal Submittal Other Documents to be included: - Contractor’s License (photocopy); - Bid/Proposal Affidavit (completed and signed); - MBE Attachment A*; and, - Acknowledgement of Receipt of Addendum. *Note: MBE Attachment A Form MUST be included.

  39. Discussion/Interview Sessions-Purpose • Allow the University to meet the CM Proposer’s key personnel. • Allow the Proposer to present its project phasing plan. • Allow the Proposer to present its approach to QC. • Provide opportunity to clarify the CM scope of services. • Discuss other elements of the Technical Proposal. • Review the Price Proposal form.

  40. Discussion/Interview Session (continued) • Key personnel required to attend: • Project Executive • Project Manager • Field Superintendent • Chief Estimator • Sessions will be 1-hour in duration. • UMBC will confirm specifics of these sessions in writing.

  41. Discussion/Interview Session (continued) • Sessions scheduled for 2/28/13 so proposers are advised to set this date aside. • Forum will be informal. The University is not interested in a marketing presentation. • Requesting round table discussions with short listed CM firms.

  42. Price Proposal Submittal • Quoted CM Pre-construction Fixed Fee including pre-construction allowances of $58,000. The CM Pre-construction Fee is an all-inclusive, lump sum fee for the provision of the required services. The allowances are set up by UMBC and, therefore, it will be the UMBC’s responsibility to replenish these, if necessary. However, no costs are to be expended from these allowances with out the prior written approval of UMBC. Any unused allowance funds revert to UMBC.

  43. Price Proposal Submittal • Quoted CM Construction Fixed Fee is an all-inclusive lump sum fee. See RFP document for specifics on what is included and not included in this quoted fee. There will not be any adjustments made to the CM construction fee no matter the scope changes unless UMBC, in its sole discretion, finds the magnitude of the change warrants consideration of an adjustment; see RFP for further details on this. There is NO mark-up by the CM on any change order work.

  44. Price Proposal Submittal (continued) • CM Reimbursable Costs quoted on a not-to-exceed (NTE) basis: • CM On Site Staff Costs (see list of applicable positions) with completed breakdown attachmentto be included. All CM positions not included on this list of reimbursable on-site staff positions must be included in the CM Construction Phase fee. Project Manager is salaried position with maximum reimbursement of 40 hours/week

  45. Price Proposal Submittal (continued) • CM Reimbursable Costs quoted on a not-to-exceed (NTE) basis (continued): • General Conditions Non-personnel Items including third party testing and inspection allowance of $30,000 and completed breakdown attachment. Quoted NTE must be a minimum of 4.5% of Project Construction Costs (PCC). The CM is not to expect that any change order will allow for an increase in General Conditions costs. Such requests will be handled on a case by case basis.

  46. Price Proposal Submittal (continued) • CM Reimbursable Costs quoted on a not-to-exceed (NTE) basis (continued): • CM-GMP Contingency – must be minimum of 1.5% of PCC. There will not be any adjustment made to the CM- GMP contingency no matter the project scope changes unless UMBC, in its sole discretion, finds finds the magnitude and/or nature of the change warrants consideration of additional contingency; see RFP for further details on this.

  47. CMAR Solicitation #BC-20857-C EVALUATION PROCESS

  48. Evaluation Process • Conducted by a University Evaluation Committee. • Initial technical evaluation will be based on the technical proposals. The order of importance of the technical criteria is noted in Section 00300. • Based on the results of this initial evaluation, the University will develop a short list of proposers. • All proposers will be advised of the outcome of this initial evaluation.

  49. Evaluation Process • Short listed proposers will be asked to attend the Discussion/Interview Sessions. • Following these sessions, a Second Phase Technical Evaluation will be conducted. • All information provided by the Proposer in the technical proposal and the Discussion/Interview session will be re-evaluated. • A second short list of proposers will result from this evaluation.

  50. Evaluation Process • Further information may be requested by UMBC during the technical evaluation process. • UMBC may elect to conduct a Best & Final Technical phase. • Proposers who remain short listed will be asked to submit a Price Proposal.

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