Higher Administration. LO4 – Meetings. Learning intentions. By the end of the lesson you should be able to: Identify the purpose and types of business meeting. Apply IT skills to create documentation associated with meetings. Draw further information through personal research on meetings.
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By the end of the lesson you should be able to:
Must be planned and controlled to be effective.
Sets out the rules and regulations that have to be followed at a formal meeting.
Notice of meeting
What meeting is to be held, when and where.
Can be formal
Annual general meeting (AGM)
To elect directors
To discuss performance:
To discuss the strategic plans for the following year
Open to shareholders or members.
Held to discuss a particular issue that cannot be held back until the next AGM.
Must be organised and held in accordance with the Companies Act if called by a limited company, eg notice to attend must be given to those eligible.
Held by limited companies run by a board of directors.
Held regularly to discuss the strategic aims of the organisation.
Board can recommend that tasks are delegated to be carried out by committees set up for purpose.
Committee appointed to look at a specific area, eg enterprise, health, expansion.
Report back to the board of directors by recommendation, eg should we expand into a new market segment?
Set up to look at issues and make recommendations to the board of directors.
To improve communications between different interest groups, eg trade union and management.
Has a specific remit, eg health and safety.
Powers to make decisions in a specific area, eg pay negotiations (all decisions binding).
Particular purpose, eg 50th anniversary of company – organise celebration.
Set up by a committee to deal with a particular issue within that committee, eg to organise the staff party for the 50th celebration.