What is Business Continuity?. A Collection of Plans, Policies and Procedures in place to enable an organisation to respond swiftly to manage the impact of a disaster affecting operations. London Supply Chain Resilience Group. Pan-London, Chief Executive supported group.
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The contractor must have a business continuity management plan that has been agreed with the Authority within six months of the award of the contract. As a minimum, the business continuity management plan must contain provision for resilience covering the following elements:
The parties shall comply with the provisions of their Business Continuity Management Plan and the Contractor shall ensure that it is able to implement their Business Continuity Management Plan at any time in accordance with its terms. Business Continuity Management plans should cover the activities undertaken directly for or on behalf of the Council, and those that indirectly impact on the delivery of those services or activities (e.g. Head Office data management, transport issues, etc).
The Contractor shall exercise their Business Continuity Plan on a regular basis (and in any event not less than once in every 12 month period). The Authority may require the Contractor to conduct additional tests of the Business Continuity Management Plan where the Authority considers it necessary, including where there has been any change to the Services or any underlying business processes, or on the occurrence of any event which may increase the likelihood of the need to implement the Business Continuity Management Plan. The Authority reserves the right to attend any Business Continuity Management Plan test or exercise undertaken by the Contractor, which should inform the Authority of when such tests or exercises are scheduled (providing at least one months notice).
If the Authority requires an additional test of the Business Continuity Management Plan it shall give the Contractor written notice and the Contractor shall conduct the test in accordance with the Authority’s requirements and the relevant provisions of the Business Continuity Management Plan.
Following each test, the Contractor shall send to the Authority a written report summarising the contents, participants and results of the test and shall promptly (within three months of the exercise) implement any actions or remedial measures which the exercise has identified as required or that the Authority considers to be necessary as a result of those tests. An updated version of the business continuity management plan should be forwarded to the Authority within three months of completion of any exercise. This will constitute part of the annual review of the business continuity management plan. Other elements of the annual review must include checking contact details and other partner organisations’ business continuity management arrangements (e.g. their own suppliers).
The Contractor shall undertake regular risk assessments and/or business impact analysis in relation to the provision of the Services not less than once every six months and shall provide the results of, and any recommendations in relation to those risk assessments or business impact analysis to the Authority promptly in writing following each review.
Commercial and Procurement Advisor
14th February 2011
Smarter engagement / leveraging London
Encouragement of sub-regional / cluster groupings
Shared category teams – regional / sub-regional / between authorities
Looking to take 15% out against current spend levels
Engaged with elected Leaders – report signed off 14th December 2010Story So Far
Some categories could be split over more than one level
Some categories could move up and down as circumstances change
Some categories are borderline – can be done at more than one level
Factors included risk, commonality / availability of suppliers, value, nature of market etcMapping Exercise
Agree that groups of boroughs should now come together to collaborate to take advantage of these opportunities following the principles set out in paragraph 2.3 of this report in order to maximise savings and avoid duplication of effort.
Encourage and facilitate the involvement of their boroughs in these arrangements.Recommendations to Leaders
Provide any interested clusters with detailed analytical reports on relevant categories of goods and services
Encourage proposals from groups of authorities wishing to take a shared approach to a given category. Particular encouragement will be given to moving forward on shifting other categories from local to more collaborative procurement arrangements
Agree with Chief Executives the proposition of each of them assuming ownership of the commercial relationship for at least three of London’s top suppliers.Agreed Actions