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Town Hall Meeting National Conference on Volunteering and Service July 15, 2007 Philadelphia, PA

Town Hall Meeting National Conference on Volunteering and Service July 15, 2007 Philadelphia, PA. How COVAA Started.

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Town Hall Meeting National Conference on Volunteering and Service July 15, 2007 Philadelphia, PA

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  1. Town Hall Meeting National Conference on Volunteering and Service July 15, 2007 Philadelphia, PA

  2. How COVAA Started • Lengthy discussions were held during the Points of Light conference in Seattle in June 2006 about what might serve the needs of the volunteer management profession after the dissolution of the Association for Volunteer Administration (AVA). • An ad hoc group with a sincere interest in the success of a new professional association was formed, all of whom participated in Seattle and wanted to continue the ideas and collaborative efforts that were started there. • They determined there was a need to intentionally create a much larger venue for the discussion – not just as part of someone else’s conference and not just via the Web. • After careful consideration and input from the President and Executive Director of American Society of Directors of Volunteer Services (ASDVS, in healthcare), it was determined that the tentatively planned Philadelphia meeting in September (discussed in Seattle) was premature. • In an effort immediately to go beyond the ten members of the ad hoc group, they decided to create a congress…

  3. A Congress in December • Any existing volunteer program manager association was invited to send one official representative – with voting authority – to the two-day meetingin Denver. • The Congress began with a group of 90 individuals that represented six thousand practitioners. • Topics for discussion in Denver included: • What are existing associations already doing well and don’t need a national organization to do for them? What might a national organization provide that is value-added? • What might a “congress” of associations permit existing groups to do together? Is the “congress” model the best choice for moving forward? • How might a “congress” encourage the formation of new associations in geographic areas without such a group now? • What might be the interrelationship between a national “congress” and local associations?

  4. COVAA Planning Team • Paula Beugen • Mike Brady • Joan Brown • Angela Caudill • Rita Chick • Victoria Eggleston • Susan Ellis • Audrey Harris • Pam Lemp • Pam Mayhew • Todd McMullin • Christine Nardecchia • Nora Simmons Daly • Betty Stallings • Cat Trapp

  5. COVAA Sponsors • Jane JustisThe Leighty Foundation • Liam Leduc ClarkeThe Volunteer Impact Fund

  6. The Congress in Denver Two votes were taken by delegates. • Vote #1: Question: Will a new national entity be created? • Vote #2: Question: Will it be a national membership association? Answer? “YES” to both

  7. COVAA Committees • Standards • Resources • Advocacy • Professional Development • Values/Principles/Marketing • Communications and Networking • Certification • Collaboration • Technology • Structure • Finance

  8. Steering Committeeas of June 2007 Co-Chairs: Rita Chick, American Red Cross & Joanna Johnson, Town Lake Animal Center • Betty Aldworth, Project Angel Heart • Deirdre Araujo, Exploratorium • Erin Barnhart, Action Without Borders/Idealist.org • Vickie Bateman, Volunteer Action Center of Bartholomew County • Rebecca Burton, Arkansas DHHS Division of Volunteerism • Sherry Davis, Arkansas DHHS Division of Volunteerism • Tiffani Hill, Best Friends Network • Mary Kay Hood, Hendricks Regional Health • Karen Jackson, Mosaic • Valerie Jones, Community Volunteer Service and Senior Centers • Vicki Leigh, Colorado State Parks • Kristen Leuth, Center for Active Generations • Karen McDonald, Anne Arundel County Dept. of Detention Facilities • Betsy McFarland, Humane Society of the United States • Todd McMullin, Samaritan Industries • Nora Simmons Daly, Metro Volunteers

  9. COVAA Goals The Congress ended with the following promises to field: • The new COVAA Steering Committee committed to continuing the work started in Denver and, in turn, having the confidence and support of all Congress participants. • Continued ongoing communication with the field (using the www..covaa..org site), including full financial transparency. • Taking the naming of this entity seriously and waiting until research can be done on the best term for future outreach. • Not permitting the various task forces to operate in silos, but to find the overlapping circles of concern and activities. • To seek involvement and input from the widest range of colleagues.

  10. COVAA Progress Since Denver • Creation of new website • Steering Committee business meetings via monthly conference call • Recent implementation of weekly strategic dialogue conference call • Internal and external communication systems have been created to ensure full participation www.covaa.org

  11. COVAA Progress Since Denver • Each sub-committee has been meeting on a regular basis and developed goals/work plans • Additional needs have been identified and plans put in place to address www.covaa.org

  12. Latest Developments • Identified Need: The work of the Steering Team is monumental and a point person was needed to help keep the Steering Team on track. • Solution: Steering Committee recently hired Wanda Lee Bailey as a project strategist to provide leadership and guidance in the creation of the new association • Identified Need: The Steering Committee was unable to develop a master project timeline before leaving Denver. Also, the first phase of the project entails defining the new organization’s identity This critical work is more effective if done in a face to face format. • Solution: The Steering Committee recently convened a Planning Retreat in June.

  13. Project Strategist • Wanda will provide the continuity and support that the volunteer delegates need to be successful in their efforts. Wanda will provide support to COVAA in a number of ways, including: • Facilitate relationship development with strategic partners. • Assist with identification of potential funding sources, market analysis, and research. • Facilitation, coaching, and assistance with creation of strategic frameworks and shepherding actions. • Provide support to steering committee co-chairs and sub-committee chairs through coaching, technical assistance, coordination, and helping to maintain focus. • Assist with planning for management of new entity, as well as building the future organizational structure, programs, and budget. • Assist with development and tracking of time line for launch of new national association.

  14. Project Strategist • Wanda’s Credentials • Partner in a consulting practice that serves the nonprofit sector  • Served as Executive Director of Volunteer San Diego • Served on the boards of several local, state, and national professional organizations • Graduate of Fieldstone Executive Learning Group, and trained in group facilitation and dynamics • Among her areas of expertise, Wanda specializes in nonprofit management, organizational development, board relations, volunteer management, fund development, and collaboration building and has provided training on a local, statewide, and national basis

  15. Steering Committee Retreat • In early June 2007, the Steering Committee worked on organizational identity as a foundation to the business plan and developed project timelines/work plans to ensure committees have a clear picture of the next steps required to build COVAA. 

  16. Steering Committee Retreat • What needs does our organization satisfy? • Leadership • Representation and collaboration on a national level • Advocacy – Positioning of the profession • Continuing education and linkages to education opportunities, including certification • Resources and linkages to existing resources • Networking

  17. Steering Committee Retreat • What products/services do we offer? • Advocacy • Support • Linkage • Resources • Education • Training • Networking

  18. Steering Committee Retreat • What market do we serve? • Leaders of volunteers – (paid or unpaid, formal or informal, grassroots, neighborhood) • Non Profits • Corporations • Educational institutions • Community organizations • State associations of volunteer managers/volunteer centers • Local and regional associations of volunteer managers/volunteer centers • Government (local, regional, federal) • Volunteers • Consultants • Vendors

  19. Steering Committee Retreat • Mission Statement (Proposed): • To enhance and sustain the positive impacts of volunteers in our diverse communities, COVAA serves as the catalyst to foster collaboration, promote professional development, define best practices, and advocate for leaders in volunteer engagement.

  20. Steering Committee Retreat • Vision Statement (Proposed): • Galvanize (Revolutionize) leaders of volunteer engagement and inspire innovation by being the catalyst for change into the 21st century.

  21. Steering Committee Retreat • Guiding Principles (Proposed): • We Value our Service by: • Providing excellence in service, adhering to the ethics we promote, and exemplifying competence, quality standards and credibility within the profession. • Being “on the pulse” of our professions by defining and following best practices, identifying current and future trends, encouraging the use of newest technology and providing access/links to cutting edge resources. • Relevancy, progression and having impact within our profession. • The promotion of learning and growth through training, connection of resources and providing forums for thought leadership to meet the needs of multi-level expertise within our membership.

  22. Steering Committee Retreat • Guiding Principles (Proposed): • We Value Collaboration by: • Investing in the future of volunteerism through capacity building and being strong and viable in the communities we serve. • Honoring current relationships within the field and building new ones. • Building alliances that encourage innovation, creativity, vision, and passion. • Being fluid and flexible in our approach with other organizations.

  23. Steering Committee Retreat • Guiding Principles (Proposed): • We Value Stewardship by: • Diversity, inclusiveness, sensitivity and accessibility. • Governing our organization with integrity and accountability by incorporating sustainable practices, both philosophically and financially. • In building effective leadership on a local, statewide and national level and collectively influencing decisions that affect our profession.

  24. Steering Committee Retreat • Guiding Principles (Proposed): • We Value our People by: • Attracting, retaining, fostering and honoring the best and brightest talent. • Engaging and recognizing the talents of volunteers in the mission and work of our organization. • Open, proactive, transparent communication through being visible to all members.

  25. A Note About AVRM • Began through the VRM Roundtable • Association of Volunteer Resources Management (AVRM) incorporated on March 5, 2007 • Leadership of both COVAA and AVRM are planning a dialogue to discuss possible future relationship

  26. COVAA’s Future • The Steering Committee—made up of dozens of leaders in volunteer management from around the country—is working very thoughtfully to ensure that the new, national membership association is relevant, positive, and sustainable. • COVAA is following a broad, inclusive path that will lead to a strong professional association. The process has and continues to incorporate representatives of the professionals that will ultimately be served. In addition, COVAA is looking outside of the usual sphere of volunteer management to obtain input from other people or organizations with a broader perspective.

  27. COVAA’s Future • Organizational identity work will be completed soon after input is received • Committees are beginning to write the business plan • The goal is to complete organizational development and hand off the new association to its first board of directors by January 2008. • The new membership association is going to be an advocacy organization on behalf of the profession, a standard bearer, and a developer of leaders for our communities.

  28. How YOU Can Help • Provide your input today! We need your thoughts on: • Proposed mission, vision, values • COVAA’s unique niche • What needs can we satisfy? • What is the gap that we can fill? • What services/products should we offer? • What market should we serve? • What do YOU need from a national membership association?

  29. How YOU Can Help All are welcome and encouraged to join the COVAA effort! • Stay informed– If you are interested in receiving updates, please visit www.covaa.org and register an individual or association profile. • Lend your skills and talents– Volunteers are still needed! If you want to help with any of the committee activities, please contact info@covaa.org. • Spread the word– Tell as many colleagues as you know about this effort and direct them to www.covaa.org. • Support COVAA– Support this effort through your contributions to keep the momentum alive. Contact info@covaa.org to find out how you can make a difference with your contributions.

  30. A Message from the Steering Committee • “We are very excited about the potential of this new national association. We want to revolutionize the field of volunteer management! We invite you to collaborate with us and be our partner in this vital work which will ultimately support the power of active citizen involvement in communities across the country.” 

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