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Virtual Cashiering & Remote Deposits. Claudia Nadalin Nelnet Business Solutions PAC West May 17, 2012. My Experience. In the Beginning. Pre-virtual. Mail Lines Staffing Volunteers Relocate Office Warn Departments. Pre-virtual. ePayments Modified Billing Cycle

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Virtual Cashiering & Remote Deposits

Claudia Nadalin

Nelnet Business Solutions

PAC West

May 17, 2012


My experience
My Experience

In the Beginning


Pre virtual
Pre-virtual

  • Mail

  • Lines

  • Staffing

  • Volunteers

  • Relocate Office

  • Warn Departments


Pre virtual1
Pre-virtual

  • ePayments

  • Modified Billing Cycle

  • Eliminated Additional Staffing

  • Warn Departments


Pre virtual2
Pre-virtual

  • Department Deposits

    • Process

      • Paper forms

      • PDF fill-able forms

      • Errors; transpositions, clarity, wrong data

      • Mathematical errors

      • Administrator commitment

    • Re-entry at the business office

      • Second point of error

      • Long queues


My experience1
My Experience

Transition


Transition
Transition

  • Preparing for Virtual

    • User pre-approval process

    • Set-up request process

    • Announce

  • Preparing Users

    • Training

    • GL validation

    • Department set-up

  • Roll-out

    • Success



Virtual
Virtual

  • One-time Entry

  • Pre-populated GL Accounts

  • Option for Infrequent Accounts

  • Automated Calculation

  • Ready for Deposit


Virtual1
Virtual

  • Deliver to the Business Office

  • Tenders Validated

  • Department Deposit Closed

  • Required Less Time

  • Bank Deposit Prepared


My experience3
My Experience

Remote Deposits


Remote deposits
Remote Deposits

  • Deliver Deposit to Local Bank

  • Bank Deposit Completed

  • Department Deposit Closed

  • Departments Not in the Business Office

  • Stopped Third Party Services

  • Reduced Staffing


Virtual cashiering remote deposits
Virtual Cashiering & Remote Deposits

Virtually impossible to consider a few years ago, higher education did not have the remotest idea such a business process was possible! What is the buzz about? How does virtual cashiering work? And remote deposits --?



Claudia nadalin
Claudia Nadalin

NBS Cashiering

claudia.nadalin@nelnet.net

650-592-9269 (Pacific Time)

www.campuscommerce.com


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