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UCPath Implementation Update

UCPath Implementation Update. June 2013. UCPath Implementation Planning. UCPath UCOP Project Structure. UCPath UCOP Production Support Workstreams in Progress. Vendor Management – Bob Baum UCPC Support Integration – Carrie Gatlin Juna LaMay Incident Management – Gary Keith

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UCPath Implementation Update

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  1. UCPath ImplementationUpdate June 2013

  2. UCPath Implementation Planning

  3. UCPath UCOP Project Structure

  4. UCPath UCOP Production SupportWorkstreams in Progress • Vendor Management – Bob Baum • UCPC Support Integration – Carrie Gatlin JunaLaMay • Incident Management – Gary Keith • Release Management – Wayne Templeton • Change Management – Pamela Sampson-Smith • Technical Access Management – Carrie Gatlin • Service Design – Tara Brant • Staffing – ITS Sr. Management Team

  5. Wave 2 Implementation Planning • Formal wave 2/3 implementation kick-off took place May 15th 2013 • Local UCD planning and resourcing has started for campus and UCDHS • All locations have requested UCOP for UCPath sandbox to help with local process analysis and implementation planning

  6. The work in front of us…

  7. Interface Development Outbound flow Interface groups • General • Time and Attendance • Parking • SIS/Work study UCPath Location ODS Location Tier1 Nightly Incremental Inbound flow • Commitment Accounting • Base • IDM • 3rd Party

  8. Interface Development Color Key: Multi-Site Webinar Local work Attendees 1-on-1 UCPath/Location Workstream Kickoff Local Prep Detail Interface Walkthrough Functional and Technical Owners Local Workstream effort begins Follow-up Interface Walkthrough Site Specific Interface Walkthrough Common Challenges Update Site Specific Q&A Sessions On-going Mentoring & Support

  9. Interface Development Activites • Step 1: Identify Interface Functional and Technical Owners • Step 2: Assemble Local Interface Inventory and Data Dependencies • Step 3: Assess Applicability/Availability of Reusable Code • Step 4: Evaluate ODS vs. Tier-1 Outbound Interface Options • Tier-1 Interface Files • ODS/Local Data Warehouse • Step 5: Review UCPath Functional and Technical Designs • Step 6: Attend the Tier-1 Interface Design Walkthroughs • Step 7: Create Schedule for Interface Development

  10. Interface Development

  11. UCD Interface Development Team Design, develop & unit test inbound/outbound interfaces and existing applications Lead: Anantha Kadur UCDHS: MangeshKamble Team Members:Jeremy Dalbeck, Nancy Wilson, Cindy Jones, Debra Henn, Jonathan Keller, Susan M Moore, Irene Horgan-Thompson, Linda Durst, Penny Knutson, Jacqueline Velasquez Marion Randall, Curtis Bray, Tom Poage, Jamila Sahakian, Henry Xiang, Alex Alfieri, Pari Velji, Brian Waechter, Tim Olesen Brad Harding, Eric Rothgarn, Nathan Affleck, Luci M. Schmidl UCDHS Team: Fanny Tung, Michael Marchant, Jonathan Opie JoAnna Askew-Hill, Cecilia Labrado, Sharon Huckfeldt, Drew Pokorney, Ann Steele, Elisabeth Lippuner, Wanda Brown, Carol Shimada, Susana Lee

  12. Data Conversion and Cleansing Location

  13. Data Conversion and Cleansing Color Key: Multi-Site Webinar Local work Attendees 1-on-1 UCPath/Location Workstream Kickoff Local Prep Detail Activity Walkthrough* Functional and Technical Owners Local Workstream effort begins Follow-up Activity Walkthrough Site Specific Activity (non-PPS data) Walkthrough Common Challenges Update Site Specific Q&A Sessions On-going Mentoring & Support

  14. Data Conversion and Cleansing • Activities • Step 1: Local Preparation- Identify Data Conversion/Cleanup Contacts • Step 2: PPS Data Cleanup Activities • Step 3: Gather Non-PPS Data • Step 4: Perform GAP Analysis on Existing Staging Table Layouts • Step 5: Define and Review Key Data Sets Required for UCPath • Step 6: Copy Local PPS Instance • Step 7: Identify Test/Validation Population • Step 8: Validation Activities

  15. Step 2: Data Cleanup Requirements Data Cleansing Includes: • Eliminating unnecessary data records • Merging duplicated data • Identifying and correcting inaccurate or missing data • Reformatting and standardizing data so that it can be converted • Gathering information that does not exist in any legacy system but is required in UCPath

  16. Step 3: Gathering Non-PPS Data • Absence Mgt Balances • Department Budget * • Direct Deposit Bank * • Direct Deposit * • Emergency Contacts • Encumbrance * • Garnishment * • Garnishment Vendor * • Reports To* • IDM • Profile Degrees • Profile Licenses • AD&D Dependents * These data elements are more complex to complete

  17. Step 5: Define & Review Key Data Sets • Provide Department Tree Information • Provide and Review “Reports To” Information • Review Pay Groups • Review DOS Code Mapping • Review Salary Plans

  18. Data Conversion and Cleansing

  19. UCD Data Conversion Team Work closely with UCOP PMO to plan, execute and test the conversion and migration of campus data to from PPS to UCPath. Lead: Anantha Kadur UCDHS: Drew Pokorney Team Members: Elizabeth Ehnat, Mary Ann Beall, Cindy Jones, Kathy Stuhr, Theresa Schumacher, Bobbie Lasky, Gee Lee, Linda Durst UCDHS Team: Misti Lang , Sharon Huckfeldt, Janette Manuel, JoAnna Askew-Hill, Cecilia Labrado, Terri Maddera, Fanny Tung, MangeshKamble

  20. ODS, Local Reporting and Tier n Tier n analysis

  21. ODS Development and Local Reporting

  22. ODS, Local Reporting and Tier n • Activities • Step 1: Prepare Local ODS Team • Step 2: Identify Local Reporting and Tier-n Data Requirements • Step 3: Review ODS Design Documentation • Step 4: Schedule Site Specific Q&A Sessions • Step 5: Determine ODS Report Development Approach UCD expects to collaborate with other locations to reduce any duplication of efforts.

  23. Identity Management (IDM) • Activities • Step 1: Upgrade and Configure Shibboleth • Step 2: Provide Test Accounts • Step 3: Accept/Generate Test Messages and Responses • Step 4: Modify Internal Systems • Step 5: Support Two-Way SSL-protected SOA Endpoints for Message Receipt and Sending • Step 6: Provide Conversion Data to UCPath • Step 7: Perform Local Data Conversion • Step 8: Testing

  24. The work in front of us…

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