Office Safety

1. Office Safety Each year 40,000 disabling injuries 2,000 safety related deaths Occur in the office place

2. Course Objective • Prevent workplace accidents and workplace crime • How to avoid common accidents and injuries • How to apply first aid

3. Course Objective • How to prevent fire • How to respond to fire • How to keep yourself and facility safe • How to identify and manage stress

4. How to Eliminate Slip Hazards • Be aware of the hazards • Know the precautions • For Wet Floors • Clean up or draw attention to it • Report hazard immediately • Slow down, shorten stride when you must walk on wet or slippery floors. • Keep work area clean and clutter free

5. Correcting Trip Hazards • Replace burned out light bulbs • Repair faulty switches • Use flashlights in dark rooms • Keep walkways and stairways free of clutter • Close file drawers • Tack or tape down carpet that doesn't lie flat • Cut loose carpet threads • Make sure throw rugs have skid resistant backing • Do not run cable or cord across walkway • Remove, reroute or tape loose cable or cords

6. Avoiding Fall Hazards • Use step stool or stepladder • Never stand on chair or unsteady object • Lock ladders into position • Don't use top two rungs of ladder • Always use handrails of stairs

7. Taking Breaks • Breaks should be in compliance with established policies • 15 minutes per hour for heavy workloads • 15 minutes every two hours for moderate/light workloads • Perform job tasks that require you to leave desk

8. Right to Know Chemical Hazards • You probably have hazardous materials (e.g. Toner, Disinfectant, etc.) • Employer will inform you of hazards

9. Warning Labels • Read labels and learn and follow safety precautions • Provide special handling and storage instructions

10. Material Safety Data Sheets (MSDS) • One for every chemical • Read it before you need it • Indicates what PPE is needed, first aid, and how to contact manufacturer • Obtain MSDS online at • http://hq.msdsonline.com/csuedusl

11. Flammable Chemicals • Keep away from spark-producing sources • Store in locked safety cabinet or safety container

12. Cleaning Products • Read labels before using chemicals • Wear rubber gloves, safety glasses • Open windows and doors • Use caustic material with fewest people present • Store in a safe place, away from flammable objects

13. Electrical Equipment • More than 150 fires everyday • Major source of fires are electrical • Old wiring • Worn insulation • Broken fittings

14. Electrical Equipment • Replace or report damaged cords/plugs • Use only two plugs per receptacle • Use the extension cords only when absolutely necessary • Make sure they are grounded • Use only on temporary basis • Never use in place of fixed wiring • Use multi-outlet electrical strips with more than two plugs • Plug equipment such as refrigerators, ovens, etc. directly into an electrical outlet • Never break off third prong

15. Halogen Lights • Can cause fires • Emit temperatures above 900° • Should not be over 300 watts • Should be kept at least 18 inches from combustible material • Always turn them off before leaving office

16. Safe Office Kitchens • Keep water away from cords and outlets • Electricity and water don't mix • Never touch appliances with wet hands • Unplug appliances before cleaning • Pull on plug, not cord • Only use "for commercial use only" appliances • Clean and service office appliances regularly

17. Housekeeping • Can make a difference in fire size • Keep areas clean • Check out unusual smells • Survey the kitchen every day for Flammable items and Other fire risks • Empty trash regularly • Clean up spills immediately

18. Fire Response • Know where extinguishers are located • Know how to use them • Be able to respond quickly • Extinguish a small fire • Smother with rug or towel • Pull plug or shut off electricity of equipment that catches fire • Know location of extinguishers • Know how to use them

19. Using the P-A-S-S Method • Pull and twist pin • Aim nozzle at fire base • Squeeze handles together • Sweep from side to side • Keep spraying to prevent re-ignition • Stay nearby until fire department arrives

20. Using the P-A-S-S Method • Only for small fires • Never use on fire that blocks exit route

21. Be Prepared for an Emergency • Know what to do and where to go • Know location of first aid supplies • Post emergency numbers and pertinent personnel • Know location of emergency exits

22. Emergency Action Plan • Read it • Look for primary and secondary escape routes • Know who is evacuation leader • Know who is person responsible for assisting disabled • Use designated exits • DO NOT use elevators

23. Fire Evacuation • Use damp cloth to breathe • Stay low to the floor • Crawl, if necessary • Close door, do not lock • Keep stairs and hallways clear • Keep stair doors closed • Report to predetermined area

24. Workplace Violence • Homicide is 2nd leading cause of workplace death • Often occurs walking to and from parking/garage • Often involves rape, robbery, and assault

25. Violence Prevention Tips • Use parking lots with good lighting • Use exits, entrances, stairwells, and lobbies with good lighting • Report inadequate or broken/burned-out lighting • Know security systems • Know location of emergency exits and contacts • Keep emergency numbers close to phone • Program University Police Number (909-869-3070) in your Cell Phone

26. Personal Safety Tips • Stay alert and report unusual situations • Follow your instincts • Ask for help • Look out for suspicious persons or vehicles • Keep purse/wallet with you or locked away • Obtain identification from any visitors • Never leave visitors alone • Do not share elevator when uncomfortable • If threatened, press as many buttons as possible

27. Working Alone/Off Hours • Avoid it if possible • Notify University Police • Keep doors locked • Be escorted to car/transportation • Be escorted to/from building • Have keys ready • Check in, around, and under car

28. Recognize and managing stress What is stress? • Physical/emotional reaction to a challenge • Fact of life • Can be positive and natural

29. How Stress is Realized • Event – Example: Deadline/co-worker is sick • Interpretation - Example: It was planned • Physical reaction – Example: Frustration/anger/higher blood pressure • Situations may not be controllable • Reaction is controllable

30. How to Deal with Stress • Find good in situations • Avoid blaming others • Accept responsibility • Focus on solutions • Keep problems in perspective • Share your problems • Know your stress factors

31. Handling Stress • Learn techniques for home or office • Take breathing micro breaks - Slowly inhale - Hold for 3 seconds - Slowly exhale • Eat nutritiously - Vegetables, fruits, whole grains - Drink six 8oz. glasses of water - Reduce alcohol, sugar, and caffeine consumption

32. Handling Stress • Exercise regularly • Get enough sleep • Do something you enjoy every day

33. Benefits of Handling Stress • Increased energy level • Increased awareness of situations • Increased productivity at work • Builds better relationships • Creates safer work environment

34. Questions