Welcome 4857913
This presentation is the property of its rightful owner.
Sponsored Links
1 / 31

Welcome PowerPoint PPT Presentation


  • 49 Views
  • Uploaded on
  • Presentation posted in: General

Welcome. Overview of this Session Introduction The Migration Active Directory (replacing Novell) Email & Calendar – from iPlanet to Outlook Network Drive changes Data management & retention New, and newly enforced, storage limits Security policies & resources

Download Presentation

Welcome

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Welcome

Welcome

Overview of this Session

  • Introduction

  • The Migration

    • Active Directory (replacing Novell)

    • Email&Calendar – from iPlanet to Outlook

    • Network Drive changes

  • Data management & retention

    • New, and newly enforced, storage limits

  • Security policies & resources

    • Accounts, logins & passwords

    • Spam & virus protection

  • Preparing for migration


Welcome1

Welcome

Introduction

  • Migration to the Outlook 2007 email and calendaring system from current iPlanet system

  • Outlook ’07 training session is required


Welcome2

Welcome

Introduction

Web training resource:

http://www.xu.edu/outlook


Welcome3

Welcome

Introduction

  • Migration is part of a larger & ongoing technology modernization initiative

  • Will provide a simplified & a more stable environment

  • To prepare the campus for thetechnological changes to come


Welcome4

Welcome

Introduction

Immediate benefits:

  • Best email and calendaring system available on the market, one that is fully integrated with desktop applications

  • Improved network file sharing capabilities

  • Support for Macs as fully enabled networked computers

  • Support for anywhere, anytime secure access to Xavier’s digital resources


Welcome5

Welcome

Introduction

Near future benefits:

  • A smoother transition to Microsoft Office 2007 and the new Vista operating system

  • Improved support for personal mobile devices

  • New collaboration tools to support teaching & learning & virtual learning communities


Migration to active directory outlook

Migration to Active Directory / Outlook

Email & Calendar

  • Moving from iPlanet to Outlook

    • Outlook automatically installed with migration


Migration to active directory outlook1

Migration to Active Directory / Outlook

About Outlook

  • Two ways to view Outlook:

    • Outlook Client

      • Access like any program on your computer (through Start Menu)

      • Contains Personal Folders & archived emails

      • Full featured version

      • Message size = 25MB

    • Outlook Web Access (OWA)

      • https://mail.xu.edu and http://accessto.xavier.edu

      • Cannot view archived emails or Personal Folders (stored on hard drive)

      • Message size = 25MB


Migration to active directory outlook2

Migration to Active Directory / Outlook


Migration to active directory outlook3

Migration to Active Directory / Outlook

Outlook

Client


Migration to active directory outlook4

Migration to Active Directory / Outlook

Outlook

Online(OWA)


Migration to active directory outlook5

Migration to Active Directory / Outlook

Storage Limits

  • Users will need to remain below 300MB

  • During migration, iPlanetemail that exceeds the limit will be moved to C:/old mail/old mail.pst

    • You will be able to move selected messages into your Outlook mailbox

  • Post migration, you will receive notices when email is at 250MB and 275MB….


Migration to active directory outlook6

Migration to Active Directory / Outlook

Storage Limits

  • At 250 MB, you will receive the first warning notice, but no restrictions on sending or receiving emails.

  • At 275 MB, you will receive another warning notice, and will no longer be able to send emails. At this level, you will still be able to receive emails.

  • At 300 MB, you will not longer be able to send or receive emails. Email users who try to send you a message will receive the following message….


Migration to active directory outlook7

Migration to Active Directory / Outlook


Migration to active directory outlook8

Migration to Active Directory / Outlook

Email Migration

  • After your department is migrated:

    • After migration, new emails will only be viewable through Outlook

    • The e-mail button on the Portal will take users to Outlook Web Access (OWA)


Migration to active directory outlook9

Migration to Active Directory / Outlook


Migration to active directory outlook10

Migration to Active Directory / Outlook

Portal Calendar vs. Outlook Calendar

  • Until the entire campus is migrated:

    • Outlook calendars and Portal calendars will not share information.

      • During migration, event requests should be sent through both the Portal calendar and Outlook

  • The migration will be completed by August ’07.


Welcome 4857913

Migration to Active Directory / Outlook


Welcome 4857913

Migration to Active Directory / Outlook

Changes to Network Drives

  • Only your personal drive (U) will change at migration

  • Group drives and teaching drives will change at a later date

    • About network drives, visit:http://www.xu.edu/outlook/NetworkDrives.html


Migration to active directory outlook11

Migration to Active Directory / Outlook

Changes to Network Drives

  • U: drive will be renamed X:

  • New storage limit: 300MB for X: drive

  • Data will be carried over (if not beyond 300 MB limit)

  • See handout for instructions on how to check your network drive space.


New security policies

New Security Policies

Improved Security

  • We are using the AD/Exchange project as an opportunity to improve security for both users and systems.

  • About Active Directory (AD):An enterprise directory system allows administrators to:

    • Assign enterprise-wide policies

    • Deploy programs

    • Control security


New security policies1

New Security Policies

Improved Security

  • New Logon Message

    • When you log on to the Exchange server, you will see a new screen that explains Xavier’s new security policy.

    • By clicking on the OK button, you are agreeing to abide by this policy.


New security policies2

New Security Policies

Improved Security

  • Password Expiration

    • Password changes will be required every 90 days

    • Changing your Password:

      • On campus: Ctrl-Alt-Delete

      • Off campus: https://accessto.xavier.edu


New security policies3

New Security Policies

Improved Security

  • Spam & Virus Protection

    • All XU email goes through multiple security filters including the Outlook Junk mail filter

    • To protect data files, Xavier is using McAfee to protect PCs and the IT infrastructure from:

      • Viruses

      • Spyware

      • Hackers


Migration to active directory outlook12

Migration to Active Directory / Outlook

Data Management

  • AD/Exchange project is an opportunity to revisit & improve our institutional data management processes

  • We are asking users to take responsibility for storing & securing files on their personal computer

  • Outlook Inbox and network drives are automatically backed up.


Migration to active directory outlook13

Migration to Active Directory / Outlook

Data Management

  • Save to C Drive,(My Documents)

  • Back-up files by:

    • Burning to CD or DVD

      • Jewel Case Template:http://www.xu.edu/outlook/Back-upMethods.html


Next steps

Next Steps

Preparing for Migration

  • Today: Sign-up for one of the classroom training sessions!

  • The Night Before Migration:

    • Log off your computer

    • Leave your computer turned ON when you leave work


Next steps1

Next Steps

Preparing for Migration

  • The Night Before Migration:Turn off any firewalls. To do this (for PC users):

    • Open My Computer from the Start menu.

    • Double-click on the Control Panel from the left-hand side of the screen.

    • Double-click the Windows Firewall icon.

    • Choose OFF.

    • Click OK.

    • www.xu.edu/outlook/Firewall.html


Next steps2

Next Steps

Preparing for Migration

  • After Migration:An IR technician will visit your workstation to verify that the migration was successful and work with you to perform the following tasks:

    • Setting up your new profile

    • Resetting your default printer

    • Migrating your calendar from Luminiswww.xu.edu/outlook/CalendarInformation.html


Outlook site

Outlook Site

Outlook / Migration Site

http://www.xu.edu/outlook

http://www.xu.edu/outlook/faq.html

Additional Questions or Problems?

[email protected]


  • Login