Processing Student Payment via Cashiering

1. Processing Student Payment via Cashiering Employee Self Service Office of the Controller

2. Agenda • Objectives • Login to Campus Solutions • Processing Student Payment • Cash, Check & Money Order • Select Charges to pay • Creating a Receipt and moving to a New Transaction • Voiding Receipts • Closing Cashier • Interim Deposit • Final Deposit • Q & A Office of the Controller

3. Objectives • How to Apply Payments for various tenders to a Student Account • How to Close the Cashier Deposit Office of the Controller

4. Login to Campus Solutions • Link: https://psprod.fiu.edu/psp/students/?cmd=login • Enter your Panther ID and Password information, same as PantherSoft Financials. Office of the Controller

5. Navigation to Post Student Payments Office of the Controller

6. Post Student Payments – Selecting the Student Account Enter FIU01 Select UP for MMC or BBC Enter Student’s Panther ID Office of the Controller

7. Processing Student Payments – Cash, Check or Money Order Personal Checks from Student or Parent, Business, Money Orders, Cashier’s or Travelers Checks Must be Payable in US Dollars. Office of the Controller

8. Processing Student Payments – Cash, Check or Money Order Office of the Controller

9. Processing Student Payments – Cash, Check or Money Order Example:Spring 2014 is noted as ‘1141’ (Never Select a Future Term!); Where the first digit represents the century (1) The second and third digits represent the year (14) The last digit represents the term: 1 for Spring 5 for Summer 8 for Fall Office of the Controller

10. Processing Student Payments – Cash, Check or Money Order Office of the Controller

11. Processing Student Payments – Cash, Check or Money Order Office of the Controller

12. Processing Student Payments – Cash, Check or Money Order If the payment is in CASH and for more than what is due, enter the amount the student gives you here. (e.g. Student owes $15 and hands you a $20 bill, enter $20) Once you tab out of the field, a second section will appear under Tender Details which will indicate the change you need to return to the Student. If the payment is in CASH and = > $10,000 The Student must fill out a form, ask regular cashiering staff for assistance. Office of the Controller

13. Processing Student Payments – Cash, Check or Money Order Office of the Controller

14. Processing Student Payments – Check Call Cashiering Supervisor for assistance. Office of the Controller

15. Processing Student Payments – Check or Money Order Enter the name that appears on the face of the check. Office of the Controller

16. Processing Student Payments – Cash, Check or Money Order Office of the Controller

17. Processing Student Payments – Cash, Check or Money Order Office of the Controller

18. Processing Student Payments – Cash, Check or Money Order Office of the Controller

19. Processing Student Payments – Cash, Check or Money Order Office of the Controller

20. Processing Student Payments – Check or Money Order You must use Deposit Stamp on all check Office of the Controller

21. Processing Student Payments – Cash, Check or Money Order Office of the Controller

22. Void Receipts – Navigation for Voiding Receipts

23. Void Receipts – Navigation for Voiding Receipts 1. 2. Select UP for MMC or BBC 3. • Enter FIU01 • Enter Cashier’s Office (UP/ BBC) • Click Search

24. Void Receipts – Navigation for Voiding Receipts When voiding, make sure that you void the correct receipt number. After clicking on “Void”, teller will be directed to the reason code page.

25. Void Receipts – Navigation for Voiding Receipts Enter ADM for void reason code if made by the cashier. Enter STU for void reason code if student is requests void.

26. Void Receipts – Navigation for Voiding Receipts Once the receipt has been voided, the VOID button will be greyed out. Print this page for your record. If the payer is requesting the void, please have them write the reason for the void, sign, and date the receipt being voided. If the void is by the cashier, then the cashier must notate why the void is being done, sign, and date the receipt being voided. Cashiers supervisor reviews and signs all voids.

27. Interim Deposits – Navigation for Interim Deposits Office of the Controller

28. Interim Deposits – Navigation for Interim Deposits 1. 2. Select UP for MMC or BBC 3. • Enter FIU01 • Enter Cashier’s Office (UP/ BBC) • Click Add

29. Interim Deposits 1. 4. 2. 3. • Enter Deposit ID number follow by letter • Enter Cash • Enter amount being pulled out of drawer for deposit • Click Create Receipt • Print this page • Take money out of drawer and run through currency counter twice • Fill out Teller Proof “A” form for interim

30. Interim Deposits – Filling out Teller Proof “A” Form for Interim Deposits • Enter Deposit # • Enter Teller ID (Cashier’s Panther ID) • Enter BOA Bag # • Enter total value based on denomination • 5. Enter Total of Interim Deposit • 6. Print page 1 2 3 4 5 http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form

31. Interim Deposits – Filling out Deposit Slip • Fields outlined in red must be filled out. • Checks are not listed on deposit slip because they are remotely deposited. • Pink slip will be taped to the back of Teller Proof “A” form • White and yellow slip are placed inside of BOA bag

32. Interim Deposits – Completed Teller Proof “A” Form Back of Teller Proof “A” Form - Tape pink slip of deposit slip and receipt from currency counter to the back of Teller Proof

33. Interim Deposits – Filling out Bank of America (BOA) bag * Do not seal the bag. Bag will be sealed by cashiers supervisor once money is verified.

34. Interim Deposits – Please give the following to the Cashiers supervisor 1. Completed Teller Proof “A” form 2. Interim Deposit printout 3. Money bundled with currency counter receipt 4. Unsealed BOA bag BACK 4) 3) 2) 1)

35. Closing Cashier Deposit – Navigation for Review Receipt Tender Flow Office of the Controller

36. Closing Cashier – Navigation for Review Receipt Tender Flow Select UP for MMC or BBC • Enter FIU01 • Enter Cashier’s Office (UP/ BBC) • Click Search Office of the Controller

37. Closing Cashier - Printing Review Receipt Tender Flow Report with Total of Cash and Check Payments • Enter Business Date • Enter Cashier’s Panther ID • Leave blank • Uncheck Include in Totals • Click Search • Print page

38. Closing Cashier - Printing Review Receipt Tender Flow Report with Total of Cash Payments • Enter Business Date • Enter Cashier’s Panther ID • Enter Cash • Uncheck Include in Totals • Click Search • Print page

39. Closing Cashier - Printing Review Receipt Tender Flow Report with Total of Check Payments • Enter Business Date • Enter Cashier’s Panther ID • Enter Check • Uncheck Include in Totals • Click Search • Print page

40. Closing Cashier - Follow Cash Review Receipt Tender FlowEx. • Take out coin amount and make a calculator tape for the coins taken out • For this example, take out 0.99 • 2. Tape calculator tape onto an envelope and put coins inside

41. Closing Cashier 3. Count your $50.00 money tray and make a calculator tape. Initialize, date and place calculator tape in money tray. Tip: Start by counting the coins in the tray. 4. Take out left over currency from tray and run it through the counter machine twice (total amount should equal to the cash review receipt tender flow currency amount). Bundle one receipt with the money and keep the second receipt for the Teller Proof “A” form.

42. Closing Cashier - Follow Check Review Receipt Tender FlowEx. 1. Make 2 calculator tapes for the total amount of checks. One will be taped to the back of Teller Proof “A” form. Second will be clipped to the stack of checks.

43. Tips to remember • At all times keep your cash safe by closing and locking the drawer. • Look at the printed Cash Report and separate the coins needed for your deposit. Place them in an envelope with a tape of the contents on the outside and seal the envelope. • Count your Cash Box out for the $50 which was originally assigned to you. Please run a calculator tape, sign, date leave it in the cash box, leaving the cash box ready for the next individual to use. • Make TWO separate adding Machine tapes with the Count of the Checks in your possession. Check the total with the printed Check Report. If there is an error, repeat this process until all Three numbers are the same. • Go to Cash Counting Machine to count your bills. The results should match the dollars on the Cash Report. • Fill out the “Teller Proof – A” report found on Office of the Controller Web page under Forms – Student Financials: http://finance.fiu.edu/controller/Forms.html > Teller Proof – A Office of the Controller

44. Closing Cashier – Filling out Teller Proof “A” Form for Closing Deposit • Enter Deposit # • Enter Teller ID (Cashier’s Panther ID) • Enter BOA Bag # • Enter check tape total • Enter total value for coins and notes • Enter count of receipts • Enter check count • Enter Total from Receipt Review Receipt Tender Flow (cash & check) • Print page • * OVER/-SHORT should equal 0 1 2 3 5 4 6 7 8

45. Closing Cashier – Filling out Teller Proof “B” Form for Closing Deposit with Interim(s) Maintain this page open until end of shift 1. Enter Deposit Number 2. Enter Teller ID (Cashier’s Panther ID) 3. Enter Bag Number and Cash Deposit Amount per interim done throughout the day and closing deposit. (Deposit ID auto populates once Cash Deposit Amount is entered) 4. Enter Total Checks from Tape 5. Enter Total Received from Cashier Report (Total Received = Cash at End of Day + Checks at End of Day + Interim A + Interim B + …) 6. Print page 1 2 3 4 5 http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form

46. Closing Cashier – Fill out Deposit Slip for Closing Deposit • Fields outlined in red must be filled out. • Checks are not listed on deposit slip because they are remotely deposited. • Pink slip will be taped to the back of Teller Proof “A” form • White and yellow slip are placed inside of BOA bag

47. Closing Cashier – Items to tape to the back of Teller Proof “A” Form 1 2 3 • Tape pink deposit slip • Tape currency counter receipt • Tape check tape

48. Closing Cashier – Fill out Bank of America (BOA) bag for Closing Deposit * Do not seal the bag. Bag will be sealed by cashiers supervisor once money is verified.

49. Closing Cashier – Please give the following to the Cashiers supervisor 1. Teller Proof “B” 2. Teller Proof “A” for Closing Deposit 3. Review Receipt Tender Flow Reports 6. Money bundle with counter receipt 5. Interim Deposits printout 4. Teller Proof “A” for Interim(s) 8. Unsealed BOA bag 7. Sealed envelope with coins and calculator tape 9. White and yellow deposit slip 10. $50.00 money tray with initialized and dated calculator tape 11. Drawer key

50. Agenda • Objectives • Login to Campus Solutions • Processing Student Payment • Cash, Check & Money Order • Select Charges to pay • Creating a Receipt and moving to a New Transaction • Voiding Receipts • Closing Cashier • Interim Deposit • Final Deposit • Q & A Office of the Controller