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FACILITIES USER SUPPORT

FACILITIES USER SUPPORT. Richard Browning. (with comments – “back seat driver”). Currently each year on average ~750 experiments are carried out involving ~1500 visitors who make a total of ~4500 visits . These numbers include roughly ~100 experiments and ~300 visits for muons.

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FACILITIES USER SUPPORT

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  1. FACILITIESUSER SUPPORT Richard Browning (with comments – “back seat driver”)

  2. Currently each year on average ~750 experiments are carried out involving ~1500 visitors who make a total of ~4500 visits . These numbers include roughly ~100 experiments and ~300 visits for muons. MICE is ~10% level so we should not perturb the system

  3. Facility Users at RAL • Notification of Arrival • Accommodation, Transport booking • Registration with User Office • Safety Induction • Expenses claims Basic – gets you on site This is generally for UK funded people, but could be used to access common fund if needed

  4. User Office isisuo@rl.ac.uk +(0)1235 445592 Point of contact for • accommodation • transport • support for visa applications • local information • expenses claims Short term (B&B, Onsite, TCH) Help/advice with long term accomm

  5. Notification of Arrival • Email list of people to User Office • Visit Reference Number • Name, Organisation, email address • Date of arrival and departures MICE

  6. Accommodation booking • Accommodation Options • Ridgeway House – on site • The Cosener’s House – Abingdon • Bed and Breakfast • MICE house -- tbd CMPB issue – Risk UO would manage property Charges would be pro-rata for period of occupation Risk is cost of an unoccupied house and people

  7. Accommodation booking • email User Office isisuo@rl.ac.ukwith first and last night dates • individuals will be notified by email of the booking No problem to look after a group

  8. Transport • Taxis can be arranged through the User Office include arrival requirements with the Accommodation request RAL Travel Office can assist with flight bookings and changes etc. Issue of payment not yet clear Usually travel from UK and return or travel within UK

  9. STFC has hire car agreements which could be advantageous to MICE. e.g. MICE van? Need to register driving details with transport to be able to access : “RAL Driving licence”. may need some more investigation (insurance aspects?)

  10. Arrival at RAL Register with the User OfficeBuilding R3 room G11 • Provide Personal Information • Receive Site Pass and Radiation Film Badge • Safety Induction ISIS users do not Receive a photo pass, but keep an “ISIS” pass for the duration Eventually, HP Office for now Basic site access

  11. Arrival at RAL Registration Information Required • Visit Reference • Personal Information • Name, Organisation Address, Date of Birth, Nationality, Gender • Next of Kin • Name, Address, Telephone number • Medical conditions relevant to working at RAL and with Ionising Radiation MICE

  12. Safety Induction Web Site - http://www.isis.rl.ac.uk/usertraining/ Recorded result

  13. Departing RAL Return Site Passes and Film Badges

  14. Developments • Users to be given Facility Login IDs • Online forms • Registration • Notification of arrival • Accommodation • Transport MICE should discuss if the next CM can be organised through the UO

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