Business Correspondence Documents II

1. Business Correspondence Documents II

2. Agenda • A list of things to be done or actions to be taken, usually at a meeting.’

3. Margins • Margins • 2 inches at top • 1 inch on left, right, and bottom • Document may also be centered vertically for shorter agendas

4. Agenda Formatting • The word AGENDA, and the main title are: • Centered • Bold • 14-point font • ALL CAPS • Two separate lines • Secondary titles are: • Centered • 12-point font • Capital and lowercase letters (Sentence Case)

5. Agenda Formatting • Line Spacing • Agenda, Main titles, and secondary titles are DS after • SS between individual entries • Numbered List • Create a numbered list • Remember each time you hit enter you get a new paragraph, which means a new number

6. Agenda Formatting • Begin typing entries • ALIGN LEFT • Type from left to right, separating the left and right with a group of periods (4-5) • Once finished with all text, add the amt of periods that fill the line completely aligning the left and right. • Insert cursor at end of the line before striking enter to get the next number

7. Agenda Assignment • Pg 406 – Top Agenda. Save as Agenda 1 • Use margin settings • Pg 406 – Bottom Agenda. Save as Agenda 2 • Center the document vertically

8. Resume • Document that provides the applicant with an opportunity to present their best qualities to prospective employers. • The care with which you prepare your resume suggests how carefully you would work if hired. • Give special attention to: • Content • Accuracy • Formatting • Neatness

9. Resume Guidelines Should be one page ONLY Information presented covers six major areas: Personal information Objectives Education School and/or community activities or accomplishments Work experience References

10. Resume Guidelines Margins 1 inch at Top, Bottom, Left, and Right Line Spacing Double space after each HEADING and after all content Single space inside of content

11. Resume Guidelines Personal Information Should begin at top margin Centered Single Spaced until last line, then DS after Form a heading of 5 different lines. Type all as Sentence Case Line 1 – Name Line 2 – Street Address Line 3 – City, State ZIP Line 4 – Phone Number Line 5 – Email Address

12. Resume Guidelines Objective/Summary Clear definition of position desired Formatting Heading – SUMMARY All Caps Aligned Left 12-pt font All Heading will be done this way

13. Resume Guidelines EDUCATION – Heading format. DS after Aligned Left - Give a description of current educational status GPA Graduation Date Courses or Programs Taken Tab to 1 inch - DS between each new entry but SS inside of Skills acquired Grades earned in courses directly related to job competence School and/or community activities or accomplishments Organizations Leadership positions Honors and Awards

14. Resume Guidelines WORK EXPERIENCE - Heading Position Name Name and location of employer Time spent working at, in parenthesis Brief description of responsibilities DS between new entries but SS inside of

15. Resume Guidelines REFERENCES - Heading Names of people familiar with your character, personality, and work habits May be furnished upon request If included at bottom of resume, have 3-6 people (not relatives) who know you well and include this information about each: Name of Person Professional Job Title and Organization Phone Number Email Teachers, community leaders, and current or previous employers work well Ask each person in advance if ok to include them as reference

16. Resume Guidelines Reference Page – only if needed, not required Margin – 2 inches at top, 1 inch at left, right, and bottom REFERENCE – Heading Bold Centered 14-pt font DS after the heading Entries SS inside of references DS between references 3-6 references is appropriate

17. Resume Guidelines The most important information is presented first Recent graduates will place education before work experience The reference section is usually last on the page

18. Resume Types Electronic Resume Resumes companies may scan into database in order to run a search for certain keywords, etc… Bold, Bullets, Fonts, and Underlines may not appear correctly and should be left out This type may be posted on job websites: www.monster.comwww.careerbuilder.comwww.hotjobs.com Print Resume Resumes that may be taken to an interview or handed out at a job fair Can include Bold, Bullets, and Underlines used professionally

19. Resume Info • Use a simple format and font • Times New Roman, Courier, or Calibri • 12-pt font • Be sure all information is correct and current. • Use white resume paper to print on • Standard Size of 8.5 x 11

20. Resume Assignment Key Electronic Resume on Pg 300. Save As Resume 1 Begin your own personal resume following the formatting of resume on Pg 300.

21. Table • An arrangement of data (words or numbers) in ROWS and COLUMNS • Tables are easily created in Microsoft Word, but Microsoft Excel specializes in table creations and features.

22. Table • An arrangement of data (words or numbers) in ROWS and COLUMNS • Tables are easily created in Microsoft Word, but Microsoft Excel specializes in table creations and features.

23. Table Parts • Parts of a Table • Main Title • Bold • ALL CAPS • Centered in first row of table or above the table DS between • Secondary Title • Bold • Sentence Case • Centered in second row or DS below the Main title above the table

24. Table Parts • Column Headings • Bold • Centered over the column • Body • Data entries • Source Note • Bottom-left in last row or DS below the table • Gridlines • May be hidden

25. Table Formatting • Vertical Placement • Centered vertically • Horizontal Placement • Centered Horizontally – Side to Side

26. Table Formatting • Column Width • Should be identical in width or markedly different • Columns slightly different should be avoided • Row Height • All rows should be same height • Main title row, secondary row, and Column Heading row may be different to enhance appearance

27. Table Formatting • Cell – the intersection of a row and a column • Data inside of cells: • Centered vertically • Words may be aligned left or centered • Numbers will be aligned right • Decimals should line up down the column

28. Table Creation • To create a table: • Insert > Table > Insert Table • Define table size • Row X Column • Rows run left to right • Columns run up and down • EX. – 14 x 3

29. Table Creation • LAYOUT TAB • Merge Cells – to combine cells • Highlight cells then click merge cells • Insert Rows or Columns • Rows – Insert Above or Below • Columns – Insert Left or Right • Distribute Rows and Columns • Set Row Height and Column Width • To set multiple rows or columns, YOU MUST HIGHLIGHT MULTIPLE rows or columns

30. Table Creation • LAYOUT TAB • Alignment • Set vertical and horizontal alignment in a cell

31. Table Assignment • Create the table on Pg 88. Save As Table 1 • Table should be 14 x 3. • Merge top two rows, format and center text • Italicize and Bold Secondary Title and Column Headings • Body text aligned left • Body numbers aligned right • Source outside of the table, DS before

32. Outlines • Useful for planning and organizing reports • Margins • 1 inch on top, bottom, left, and right • Line spacing • The entire document should be double spaced • Set line spacing to double FIRST

33. Outlines • Main title • Centered • Bold • 14-point font • Secondary Title • Centered • Body • Start Aligned Left

34. Outlines • For Body, Start a Numbered List • The first entry should start with 1. or 1), use drop-down box to change list format • Each time you hit ENTER, you get a new # • To form a subcategory, hit the TAB key to form a. • To change a. back to 1. hit the TAB+SHIFT keys

35. Outline Assignment • Key the document on Pg 262 • Should be DS • Format Main title, no Secondary title • Use the numbered list that matches the book