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October 31 st – November 2, 2013 Long Beach, California. THURSDAY, OCTOBER 31 ST 6:00 – 6:10 PM - Welcome Remarks. MR. JEFF KELLOGG Board President, Long Beach City College. 6:10 – 8:00 PM Dinner and Overview of the Governance Institute for Student Success. NARCISA A. POLONIO, Ed . D.

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October 31 st – November 2, 2013 Long Beach, California

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October 31 st november 2 2013 long beach california

October 31st – November 2, 2013

Long Beach, California

Thursday october 31 st 6 00 6 10 pm welcome remarks

THURSDAY, OCTOBER 31ST6:00 – 6:10 PM - Welcome Remarks


Board President, Long Beach City College

6 10 8 00 pm dinner and overview of the governance institute for student success

6:10 – 8:00 PM Dinner and Overview of the Governance Institute for Student Success


Executive Vice President for Education,

Research and Board Leadership Services

Association of Community College Trustees


Director, Student Success Initiatives

The University of Texas at Austin

Student success in community colleges why now

Student Success in Community Colleges: Why now?

“The American Dream is at risk. Community colleges can help reclaim it. But stepping up to the challenge will require dramatic redesign of these institutions, their missions, and most critically, student’s educational experiences.”

(Reclaiming the American Dream. A report from the

21st- Century Commission on the Future of Community Colleges)

Student success in community colleges why now1

Student Success in Community Colleges: Why now?

  • National Landscape

    • US global ranking - 16th in the worldin college degree completion among 25 to 34-year-olds

    • Changing workforce needs

    • Calls for affordability, access, success and completion

    • Decrease in federal support

Student success in community colleges why now2

Student Success in Community Colleges: Why Now?

  • Student Landscape

    • Community college students face more barriers than their 4-year college and university counterparts

      • College readiness

      • Financial

      • Academic guidance

    • Only 46% of students who enter community college with the goal of earning a degree or certificate actually achieve the goal

    • http://www.cccse.org *

      * Center for Community College Student Engagement

Serenity wisdom

Serenity Wisdom

“Serenity to accept the things I cannot change;

Courage to change the things I can, and;

the Wisdom to the know the difference”

The courage to change what should be changed

The Courage to Change What Should Be Changed

  • There are problems people can tackle together that they could not solve alone.

  • How culture can condition us is an important part of developing wisdom.

  • It is easier to stop things from happening than making it happen.

State landscape

State Landscape

  • Priorities and Barriers

  • Policy Considerations

  • Statewide Agenda to Advance Student Success

Student success in community colleges why here

Student Success in Community Colleges: Why here?

  • State Landscape

    • Meet education and workforce needs

    • Limited resources

    • Demands for accountability

      • CA Student Success Scorecard

      • Voluntary Framework of Accountability (http://vfa.aacc.nche.edu/Pages/default.aspx)

    • Policy and Legislative Considerations:

      • performance-based funding

      • conferring bachelor’s degrees

      • pilot two-tier tuition law

      • recommendations for new HE agenda

      • SB 1456 - Student Success Act of 2012


Student success in community colleges why here1

Student Success in Community Colleges: Why here?

  • State Landscape

    • Statewide Agenda to Advance Student Success:

      • Increase college and career readiness

      • Strengthen support for entering students

      • Incentivize successful student behaviors

      • Align course offerings to meet student needs

      • Improve the education of basic skills students

      • Revitalize and re-envision professional development

      • Enable efficient statewide leadership and increase coordination among colleges

      • Align resources with student success recommendations


Why is trustees involvement important to student success

Why is trustees involvement important to student success?

  • Board of trustees represent the community

  • Trustee’s primary interest to serve the community and students

  • Represent the public interest and public trust of the community

  • Stewards of the mission

  • Fiduciary responsibility: financial and academic quality

  • Policy Making

Working effectively as a governance team key indicators

Working Effectively as a Governance Team: Key Indicators

Governance institute for student success giss

Governance Institute for Student Success (GISS)

  • Blends expertise of two outstanding programs

  • Fosters student success and completion through effective governance by:

    • Convening trustees and presidents

    • Assessing board readiness and reviewing data

    • Enhancing awareness of student success and data-driven decision making

    • Promoting an agenda for measuring, improving and committing to student success

    • Improving relationships and governance

  • Funded by the Bill & Melinda Gates Foundation.

Giss model

GISS - Model

Giss overview

GISS - Overview

  • Engaged more than 450 trustees representing over 75 governing boards.

  • Institutes in Ohio, Texas, Washington and Nebraska

  • Motivated participants to move from a vision of access to a vision of success for their colleges.

  • Participants took what they learned at the institute back to the full board to continue the reflection and analysis of their Board Self-Assessment report and student success data.

  • Coached boards in developing action and implementation plans for strengthening the board and promoting student success through effective governance.

Giss experience in their own words

GISS Experience – In their own words…



Giss lessons learned

GISS – Lessons Learned

  • Changed the college culture

  • Enhanced collaboration among board and president

  • Assisted boards in identifying and overcoming challenges

  • Reinforced and complemented existing initiatives

Until tomorrow at 8 30 am

Until tomorrow at 8:30 am….

Have a great evening!

Friday november 1 st 8 30 9 30 am trustees and student success

FRIDAY, NOVEMBER 1ST8:30 – 9:30 AM Trustees and Student Success


Trustees and student success

Trustees and Student Success

  • Demographic Context

  • Value Trustees Bring

  • Key Characteristics of Effective Boards

  • Board Self-Assessment

Demographic context national community college governance

Demographic Context:National Community College Governance

2012 Public Community College Governing Boards: Structure and Composition (ACCT)

Demographic context california governing board composition

Demographic Context:California Governing Board Composition

California Community Colleges Board of Governors sets policy and provides guidance for the 72 districts and 112 colleges which constitute the system.

Gender giss all

Gender – GISS (All)

Gender southern ca

Gender – Southern CA

Age giss all

Age – GISS (All)

Age southern ca

Age – Southern CA

Race ethnicity giss all

Race/Ethnicity – GISS (All)

Board service years giss all

Board Service Years– GISS (All)

Board service years southern ca

Board Service Years – Southern CA


Board hours per month giss all

Board Hours Per Month – GISS (All)

Board hours per month southern ca

Board Hours Per Month – Southern CA


Primary areas of expertise southern ca

Primary Areas of Expertise – Southern CA

Value trustees bring

Value Trustees Bring

  • Act as a unit

  • Represent the common ground

  • Set the policy direction

  • Employ, evaluate and support the president

  • Define policy standard for college operations

  • Create a positive climate

  • Monitor performance

  • Support and be advocates for the college

  • Lead as thoughtful, educated team

Exercise how does your team add value

Exercise: How does your team add value?

Essential characteristics of effective boards

Essential Characteristics of Effective Boards

What characteristics do you believe are essential

for a board to function effectively?

October 31 st november 2 2013 long beach california

Essential characteristics of Effective Boards







Great Boards









Board president relationship

Board/President Relationship

  • 6 Essentials of Good Relationships

  • Understanding Roles and Responsibilities

  • Matching CEO/President and Board Expectations

Board self assessment bsa

Board Self-Assessment (BSA)

  • 8 key indicators:

    • Effective Leadership

    • The Right Chemistry

    • Leading by Example

    • Big Picture Focus: Institutional Climate

    • Student Success Indicators of Institutional Effectiveness

    • Institutional Readiness for Student Success

    • Trustee Preparation

    • Trustee Satisfaction

Board self assessment

Board Self-Assessment

  • Key points to consider:

    • Points of consensus

    • Points of divergence

    • Areas for further discussion

    • Areas for attention by the full board

    • Red Flags

Board self assessment1

Board Self-Assessment

Key Benefits:

  • Continuous improvement

  • Strengthen communication

  • Set an example for the institution

  • Value opinions

  • Strengthen board-president (chancellor) expectations and relationships

  • Accountability

  • Transparency

  • Common sense!

Board self assessment2

Board Self-Assessment

Overall bsa averages for institutional climate student success and trustee experience

Overall BSA Averages for Institutional Climate, Student Success, and Trustee Experience

Individual bsa review example of average responses by category

Individual BSA Review:Example of Average Responses by Category

Individual bsa review example of average responses by trustee

Individual BSA Review:Example of Average Responses by Trustee

Compilation of individual trustees responses example of responses by rating scale

Compilation of Individual Trustees’ Responses: Example of Responses by Rating Scale

Individual bsa review effective leadership board s roles and responsibilities

Individual BSA Review – Effective Leadership: Board’s Roles and Responsibilities

Individual trustees responses example of effective leadership board s roles and responsibilities

Individual Trustees’ Responses - Example of Effective Leadership: Board’s Roles and Responsibilities

Example of effective leadership b oard s roles and responsibilities

Example of Effective Leadership:Board’s Roles and Responsibilities

9 30 10 30 am table conversations reflecting on the board self assessment

9:30 – 10:30 am Table Conversations: Reflecting on the Board Self-Assessment

10 30 10 45 am break

10:30 – 10:45 AM BREAK

Overview of the value of data byron mcclenney

Overview of the value of databyron mcclenney

What is student success

What is Student* Success

  • Semester Course Completion (“C” or higher)

  • Completion of Developmental (Remedial) Sequence

  • Completion of Gateway Course (and/or 12 hours)

  • Persistence Term-to-Term and Year-to-Year

  • Earn Certificates and Degrees

  • Successful Student Transfer (After minimum of 15-30 credit hours)

    *Disaggregated Data (Race, Ethnicity, Age, Gender, etc.)

11 45 12 45 pm lunch

11:45 – 12:45 pm LUNCH

12 45 2 00 pm team time student success data and possible implications

12:45 – 2:00 pm Team Time: Student Success Data and Possible Implications

What are we learning about transforming community colleges byron mcclenney

What are we learning about transforming community collegesbyron mcclenney

2:00 PM –

3:30 PM

Top ten reasons for progress in institutional transformation

Top Ten reasons for progress in institutional transformation

  • Leaders, including board members and faculty, are engaged in, and pay continuous attention to, progress on the student success agenda.

  • A culture of evidence and inquiry is pervasive in the institution (including cohort tracking of disaggregated data) with strong support from Institutional Research.

  • There is broad and continuous faculty/staff/student/community engagement and collaboration in support of a student success agenda.

Top ten reasons for progress in institutional transformation1

Top Ten reasons for progress in institutional transformation

  • Planning and budgeting (including reallocation of resources) are aligned with the vision, priorities, and strategies of a student success agenda.

  • A sense of urgency drives a shared vision and communications around a student success agenda with internal and external stakeholders.

  • A sustained focus on student success is practiced by the institution and demonstrably influences the development of policies, procedures, and practices.

Top ten reasons for progress in institutional transformation2

Top Ten reasons for progress in institutional transformation

  • Professional development efforts (inclusive of board members, CEO, leadership throughout the institution, full-time and adjunct faculty, and staff) are aligned with the priorities and strategies of a student success agenda.

  • A systemic student success agenda is integrated with other significant initiatives such as accreditation, strategic planning, and Title V.

  • Student success interventions are informed by and adapted from demonstrably effective practices.

  • An equity agenda is integrated in the efforts to improve learning and college completion outcomes.

3 30 3 45 pm break

3:30 – 3:45 pm Break

October 31 st november 2 2013 long beach california

Building a strong governance foundation for student success: trustees and presidents fostering student successbyron mcclenney and narcissa polonio

3:45 PM

5:30 PM

Effective boards

Effective Boards

  • Support a culture of inquiry and evidence

  • Approve a strategic plan with student success at the core

  • Approve goals for student success and equity

  • Monitor key performance indicators (dashboards?)

  • Expect to receive a limited set (3-5) of clear priorities to improve student success (annual cycle)

Effective boards1

Effective Boards

  • Ask the tough questions about progress on student success

  • Create the culture within which the CEO can engage in needed courageous conversations

  • Approve the allocation/reallocation of resources to support the student success agenda

  • Expect a relentless focus on the student success agenda

  • Consider evidence-based changes in policy affecting student success

Ten promising mandates

Ten Promising Mandates

  • Stop late registration and create late start classes

  • Refresher/Review before assessment

  • Required Assessment (Diagnostics/Transcripts)

  • Required Placement (alternative interventions)

  • Required Orientation

Ten promising mandates1

Ten Promising Mandates

  • Required advising

  • Immediate enrollment in DE (and continuous)

  • Required Individual Education Plan

  • Required Student Success course for DE students

  • Specific interventions after a failure in DE

Policy action agenda for student success

Policy action agenda forstudent success

  • Strategic goals

  • Partnerships

  • Measurements and metrics

  • Board priorities

5 30 7 30 pm dinner and armchair chat

5:30 – 7:30 pm Dinner and Armchair Chat

Conversations about Student Success and Completion: What Does it Take?



Getting started moving the needle byron mcclenney

Getting started: moving the needlebyron mcclenney


8:30 AM

9:30 AM

Trustee and ceo leadership

Trustee and ceo leadership

Ask clear, tough, appropriate questions.

For example:

  • What is the denominator for this student success indicator?

  • What do the data show about attainment gaps across groups of students?

  • How is the college evaluating the impact of this program/service/strategy on student success?

  • You have said this strategy is working, which is great. How do you know?

Trustee and ceo leadership1

Trustee and ceo leadership

  • How is that program/service/strategy affecting student success? What is the evidence? How many students are involved?

  • If the strategy is working, what are the plans for scaling up to serve significantly larger numbers of students in the target populations (e.g., basic skills students, entering students, etc.)?

  • If it’s not working, is it time to stop doing it?

  • What is the return on our investment in success?

Trustee and ceo leadership2

Trustee and ceo leadership

  • How will this proposed grant-funded program advance the college’s student success agenda?

  • How is our work on accreditation/state initiatives/technology upgrades/facility renovation connected to student success?

Group breakout going the distance byron mcclenney

group breakout: going the distancebyron mcclenney


9:45 AM -

11:00 AM

11 00 pm 12 30 pm working lunch fostering conditions policies lessons and commitments

11:00 PM – 12:30 PM Working Lunch:Fostering Conditions: Policies, Lessons and Commitments



12 30 pm 1 00 pm next steps

12:30 PM – 1:00 PM Next Steps



Thank you



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