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South Carolina EOCEP Spring 2014 Pretest Workshop for Online and Paper/Pencil Testing

South Carolina EOCEP Spring 2014 Pretest Workshop for Online and Paper/Pencil Testing. This presentation is available on eDIRECT: under Documents/Presentations, EOCEP Spring 2014. . Contacting DRC. EOCEP Spring 2014 Key Dates. No Alternative Testing Window for Spring 2014.

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South Carolina EOCEP Spring 2014 Pretest Workshop for Online and Paper/Pencil Testing

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  1. South Carolina EOCEP Spring 2014Pretest Workshop forOnline and Paper/Pencil Testing This presentation is available on eDIRECT: under Documents/Presentations, EOCEP Spring 2014.

  2. Contacting DRC

  3. EOCEP Spring 2014Key Dates No Alternative Testing Window for Spring 2014

  4. New for Spring 2014 Online Testing • Status reports • Weekly district report, district report of testing status by school, and daily student status report • Video Sign Language (VSL) for ASL and PSE • If you plan to test using VSL, please contact the SCProject Team so that we can help ensure your testing experience goes as smoothly as possible. • Regular, Oral Administration (HVA), and Video Sign Language (VSL) software available via one installer

  5. New for Spring 2014 Algebra 1, English 1, and USHC Field Testing • Field test items aligned to the Common Core State Standards will be appended to the Algebra 1 and English 1 online forms. • Some of the Algebra and English field test items will be technologically-enhanced (TE) items that require students to respond in different ways from traditional multiple-choice (selected-response) items. • To ensure that students have had an opportunity to become familiar with TE items, please emphasize to your schools the importance of the Online Tools Training (OTT). The OTT available on April 9 will include examples that are similar to the TE items in the field test. • Both online and paper/pencil forms of the USHC test will include field test items aligned to the 2011 South Carolina Social Studies Academic Standards. • USHC field test contains no technologically-enhanced (TE) items.

  6. New for Spring 2014 Algebra 1, English 1, and USHC Field Testing, continued • Correction to the Spring 2014 EOCEP TAM Online Administration Directions • Please note that the first two sentences of the “SAY” box on page 79 should state:Today you will be taking the (say test subject) End-of-Course Examination Program test.  Most of the items on this test are multiple-choice questions, but there may be a few technologically-enhanced items that involve different ways of responding. • If you have questionsabout the Spring 2014 field test, contact Kirsten Hural at the SCDE: • Email: khural@ed.sc.gov • Phone: 803-734-5981

  7. New for Spring 2014 Windows XP • Microsoft will no longer support updates to Windows XP beginning April 8. • DRC recommends Windows 7

  8. New for Spring 2014 Paper/Pencil Testing • Two materials delivery dates, depending on spring break • April 17 and April 21 • Additional orders for paper/pencil materials no longer chargeable • UPS labels will have a tear-off tab that lists the tracking number

  9. We have not installed software since Spring 2013 testing. What do we need to do for Spring 2014 testing? • Districts that did not test EOCEP Fall/Winter 2013-14 or ELDA Spring 2014 must install new software. • The old client testing engine software must be uninstalled, and the new (web-based) software, version 5.1.X, must be installed (on or after January 29). • The Testing Site Manager (TSM) is new for spring 2014. The LCS must be uninstalled, and the TSM must be installed, version 6.0.X. • The ELDA/EOCEP Spring 2014 Tech Training PowerPoint and DRC-INSIGHT Technology User’s Guide are available on eDIRECT.

  10. We installed new software for EOCEP Fall/Winter 2013-14 but did not test ELDA Spring 2014. What do we need to do for EOCEP Spring 2014 testing? • If Automatic Updates are enabled on the testing engine client, this software does not need to be uninstalled/reinstalled. • The Testing Site Manager is new for spring 2014. The current LCS must be uninstalled, and the TSM must be installed, version 6.0.X.

  11. We installed new software for ELDA Spring 2014. What do we need to do for EOCEP Spring 2014 testing? • No further software installations are needed at this time. • TSM content must be updated before Online Tools Training (OTT) use or testing can occur. See slide 12 for more information.

  12. Updating Content on the Testing Site Manager (TSM) • Content for OTTs will be available for updating on April 9. • Testing content will be available in late April. • The SC Project Team will contact districts when specific content is available to be updated. Please do not update content until notified.

  13. Precode • Paper materials were ordered via eDIRECT (in January/February) or January precode, depending on the district’s election. • The March Update data collection will be used to populate test sessions. • All students—paper/pencil and online—will be placed into online test sessions. • Districts should use the PowerSchool precode fields for Customized Test Booklets and Oral/Signed Administration for all testers—paper and online.

  14. Resources Available The documents listed below will be posted to eDIRECT and/or the SCDE Web site.

  15. Questions

  16. Online Testing Jan 29: INSIGHT software available (with ELDA) April 9: Online Tools Training (OTT) and Tutorialavailable April 21: Test Setup, including permissions, available

  17. Training & Support Tutorial (with audio) • Guides test administrators and students through testing experience including testing tools and navigation • Available via eDIRECT (login not required) • Link also downloads with test engine installer • May be used in a large-group session

  18. Training & Support, cont. Online Tools Training (OTT) • Opportunity for test administrators and students to become familiar with online testing tools • Review as many times as desired • Practice test items should not be considered representative of an actual test; correct answers and scores not available • Available via computer desktop (once software installed) • Oral administration (HVA) OTT available for English • When audio is playing (stop/starting points/pause): • When audio is not playing (stop/starting points/play): • Must use a TSM in order to access OTT with HVA • English HVA login: • Username – englishhva • Password – test1234

  19. Preparing for Online Testing • Download software and prepare workstations • Check audio for Oral Administration (if applicable) • Schedule sessions for students and test administrators to view the Tutorial • Schedule sessions for students to use the Online Tools Training (OTT) • Read the Test Administration Manual and INSIGHT Technology User Guide

  20. Preparing for Online Testing • Access Test Setup via eDIRECT • Provide necessary permissions to STCs and TAs • SC Project Team will send list of permissions assigned to DTCs on April 21 • Ensure all students testing online are in a Test Session • Add students as needed • Update student demographics and accommodations as applicable • Print Test Ticket Rosters • Create a seating chart for each test session • Print Student Test Tickets • May wish to print on different colored paper for each subject or test session

  21. Online Accommodations

  22. Online Accommodations

  23. Test Setup • Available via eDIRECT • User accounts must have the appropriate permissions • Used for the following functions: • Manage Test Sessions • Access and modify student demographic data • Print Test Ticket Rosters • Print Student Test Tickets • Monitor Testing • Ensure the correct, valid Reported School SIDN is entered under the Testing Codes tab for each student. • If Tested School and Reported School are the same, no action is needed as long as the Tested School SIDN is valid.

  24. Test Setup – Permissions DRC will assign Test Setup permissions to DTCs on April 21. DTCs assign permissions to STCs and TAs.

  25. Test Setup – Tickets • Student Test Tickets with login information are generated automatically; contain all information needed to begin testing • STC or TA prints tickets and roster prior to testing session • TAs verify that each student has their correct ticket (one ticket needed per subject) • Tests activated once a student logs in with username and password provided on ticket • Student Test Tickets are secure; must be distributed, collected and accounted for, and securely destroyed following testing

  26. Test Setup – Tickets • Tips for helping with login issues • Stagger logins • User IDs and passwords won’t work if there is insufficient bandwidth to authenticate the test ticket • Case sensitive • Ensure CAPS lock is off. Passwords are case sensitive.

  27. Test Setup – Tickets Rosters and Test Tickets can be printed beginning April 21.

  28. Regenerating a Test • If a student’s online accommodation is changed, test must be regenerated to ensure the correct test form: • Oral Administration • Loose-Leaf • Loose-Leaf + Oral Administration • Large-Print • Large-Print + Oral Administration • Sign Language • Sign Language + VSL • Contact the SC Project Team before the student tests. *Regenerate permission will be available to DTCs from April 21 – April 30.

  29. Restarting a Test • Students can “Pause” and then have 20 minutes to resume testing • If student does not return within 20 minutes, student can log in later the same day using the same test ticket • Student answers, sticky notes, highlighters, flags, and cross-offs will be saved • A test may be exited due to inactivity (fire drill, student left without clicking “Pause”) • If student does not return within 20 minutes, student can log in later the same day using the same test ticket • Student answers, sticky notes, highlighters, flags, and cross-offs will be saved • If the student does not resume testing that day, contact the SCDE and SC Project Team for approval to have the student’s test unlocked(see page B-27 of the TAM for actions to take). • If a student submits a test by mistake, contact the SCDE and SC Project Team for approval to have the student’s test unlocked.

  30. Questions

  31. Paper-and-Pencil Testing

  32. Inventory Materials TAM p. 29; DTCS pp. 1

  33. Additional Materials NEW! NEW! Available April 17 – June 5 • Consider reuse before ordering additional materials • IntraDistrict Transfer Form (eDIRECT) • Additional Materials Ordered via eDIRECT • Materials – Additional Materials • Orders placed by 4 p.m. EST will be delivered overnight DTCS p. 2 • Districts will not be charged for additional materials

  34. Additional Materials NEW! DTCS p. 2

  35. Security Checklists • Used to track and monitor the distribution and receipt of secure materials • Contain spaces to: • Sign in and sign out materials to STCs and TAs • Indicate the date materials were packaged for return • Record notes (to indicate if materials were damaged, destroyed, etc.) TAM pp. 9, 10, 19, 30, 33-35; DTCS p. 2

  36. Security Checklists TAM pp. 9, 10, 19, 30, 33-35; DTCS p. 2

  37. Test materials – Form A TAM Appendix C

  38. Test materials – Form C TAM Appendix C

  39. Labels • Do Not Score Labels • Apply to answer documents DRC should not score • Return in nonscorableboxes • Unused/shrink-wrapped documents do not require a label TAM pp. 17, 25, 31, A-1

  40. Labels • Precode Labels • Provided for paper/pencil students based on the Update File TAM pp. 31, A-1

  41. Answer Documents • Form A and Form C answer documents combined into one per subject • Students must record answers in their answer document, unless their IEP allows responses in the test booklet • TA and monitor must transcribe answers into the answer document • Do not open unused, shrink-wrapped packages TAM pp. 30-33

  42. Answer Documents Form A and Form C answer documents are combined. Fill in the correct form number and accommodation codes as applicable. TAM pp. 30-33 Start and stop times must be hand-coded. 1 Hand-coding is mandatory if no label is used; otherwise highly recommended.

  43. School/Class Header Sheet • The spring 2014 header (gray)must be used. • Instructions for coding located on back of header. TAM pp. 51-55

  44. School/Class Header Sheet Complete one header for each class and subject area. Use leading zeros when filling out the section number. Ensure that valid SIDNs are used for the Tested School and Reported School. TAM pp. 51-55

  45. Return Procedures • Verify everyanswer document and header are hand-coded correctly • Use, sign, and return security checklists • Contact UPS • Within three days of final testing date • Specify number of boxes being returned • Materials return deadline: June 11 TAM pp. 35-37; DTCS pp. 3-8

  46. Return Labels TAM pp. 35-37; DTCS pp. 3-8

  47. Packaging Procedures • Place all scorable test materials in plastic return bags provided by DRC. • Seal the bags tightly and place in scorable boxes. TAM pp. 35-37; DTCS pp. 3-8

  48. Packaging Procedures TAM pp. 35-37; DTCS pp. 3-8

  49. Packaging Procedures TAM pp. 35-37; DTCS pp. 3-8

  50. Place UPS label (Next-Day Air or Ground) on Flap B. Packaging Procedures TAM pp. 35-37; DTCS pp. 3-8

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