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Welcome! 

Welcome! . Thank you for coming Please login to a PC using your NUSNET ID and Password Presentation Slides and Resource files are available at: http://bit.ly/bioscg. Library Tutorial for Department of Biological Sciences Graduate Students. Kenneth Lim slblekk@nus.edu.sg 28 Feb 2013

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Welcome! 

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  1. Welcome!  • Thank you for coming • Please login to a PC using your NUSNET ID and Password • Presentation Slides and Resource files are available at: http://bit.ly/bioscg

  2. Library Tutorial for Department of Biological Sciences Graduate Students Kenneth Lim slblekk@nus.edu.sg 28 Feb 2013 With acknowledgements to NUS Libraries EndNote Team

  3. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  4. Libraries NUSL System The HSSM Library Central Library Medical Library Chinese Library Science library C J Koh Law Library Music Library

  5. NUS Libraries Portal (http://www.lib.nus.edu.sg)

  6. Loan Entitlement for Graduate Students • 30 items 28 days 3 renewals How do I Borrow a Book? FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581 http://www.battenkillbooks.com/wp-content/uploads/2011/10/stack_of_books21.jpg

  7. Services for Graduate Students

  8. Document Delivery Service (DDS) • Request journal articles, book chapters or conference papers that are not available in NUS Libraries • Accessed via E-Forms • Cost borne by NUS Libraries • Requires approval by your Supervisor • Checking of request status FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117

  9. Intra/Inter-Library Loans • Intra-Library Loan – Request circulating books & journals found in other NUS Libraries to be collected at Science Library • Inter-Library Loan - Request books not owned by NUS Libraries. • Accessed via E-Forms FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402 FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793

  10. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  11. Recommended Online Resources

  12. Online Database Guides & Resources • Biological & Life Sciences Subject Guidehttp://libguides.nus.edu.sg/biology • PubMed Resourceshttp://www.nlm.nih.gov/bsd/disted/pubmedtutorial/ • Web of Science / BIOSIS Resourceshttp://science.thomsonreuters.com/training/wos/http://science.thomsonreuters.com/training/biosis/ • Scopus Resourceshttp://help.scopus.com/Content/h_tutorials.htm

  13. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  14. Plagiarism • What is Plagiarism? • A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.) • The act of taking someone’s words or ideas as if they were your own. • Avoiding Plagiarism • CIT Preventing Plagiarism site http://www.cit.nus.edu.sg/plagiarism-prevention/ • Proper citation of information sources • turnitin software

  15. In-text Citation Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing. Citations & Bibliography Bibliography/Reference Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459. • Two places to cite the references you have used: • within a sentence (in-text citation) • at the end of the document (bibliography/references)

  16. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  17. Bibliographic Management Software

  18. EndNote Online Guide http://libguides.nus.edu.sg/endnote http://libguides.nus.edu.sg/endnote

  19. Introduction to EndNote • A software that: • stores and organises references from many sources • inserts these references into a Word document, and • automatically formats your references according to a predefined citation style

  20. New In EndNote X6

  21. EndNote vs EndNote Web 25,000

  22. EndNote Workflow

  23. Installing EndNote for PC http://libguides.nus.edu.sg/endnote For installation issues, contact NUS IT Care Tel: 6516-2080, Email: itcare@nus.edu.sg

  24. Installing EndNote for Mac Email software administrator for instructions

  25. The EndNote Library • Contains all your references. No limit to number of references, but <100,000 is recommended

  26. Hands-on Step 1: Create an EndNote Library • All programs > EndNote > EndNote Program • File > New • Filename: Test (*.enl) • Save

  27. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  28. Step 2: Add References to the Library Import PDF Direct Export Import Text File Online Search Manual Inputting EndNote Library Cite While You Write MS Word

  29. Method 1: Direct Export • Export references directly from database • At the database, select the records you want • Save, output, export or send to EndNote (Look for “RIS format”) • Click Open to transfer records to your EndNote library

  30. Method 1: Direct Export (WOS) 1. Mark the records 2. Click on EndNote

  31. Method 1: Direct Export (PubMed) 1. Mark the records 2. Send to>Choose Destination>Citation Manager

  32. Method 1: Direct Export (FindMore)

  33. Method 2: Import .txt File • Used when references cannot be exported to EndNote. • Very few databases e.g. Factiva • At the database, select the records you want • Export text (.txt) file and save on desktop • In EndNote, go to File > Import • Browse and select the .txt file • Select Import option > Other filters Which filter to use? http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846

  34. NATL Method 3: Online Search • Search free databases (e.g. PubMed) and library catalogues (e.g. LINC, Library of Congress) • Go to Online Search Mode > More • Select a free database or catalogue, e.g. NATL U of Singapore • In the online search pane, search by exact title of book or conference proceeding • Copy the reference to Local Library Mode

  35. Method 3: Online Search Search by the exact title 2. Select more 1. Click on Online Search Mode (Temporary Library)

  36. Method 4: Import PDF Files • Extracts references from PDF files • PDF must contain a Digital Object Identifer (DOI) and is not a scanned document. • Steps: • In EndNote, go to File > Import • Choose either file or folder, and change Import Option > PDF • Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI

  37. Method 4: Import PDF Files

  38. Method 5: Manual Inputting Link to the video: http://youtu.be/30u5_b9d5D4

  39. It’s Break Time!

  40. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  41. Step 3: Duplicate References • To set criteria: • Edit > Preferences > Duplicates • To find duplicates: • References > Find Duplicates

  42. Managing References: Custom Groups • Create folders to group (categorise) references Go back to All References. Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups

  43. Managing References: Smart Groups • Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with… • Note: Any references added to EndNote will be automatically filed in the group, with immediate effect 1 2 43

  44. Attaching Files to References • To set criteria: • References > File Attachment > Attach Files

  45. Outline • NUS Libraries and Services for Graduate Students • Overview of online databases for Life Sciences • Plagiarism, Citations and Publishing • Introduction to bibliographic software & EndNote • Adding references to your library • Managing references: groups & duplicates • Cite While You Write • Backing up • Guides and Tips

  46. Step 4: Cite While You Write (CWYW) • Use MS Word to insert citations into your paper • Create a paper with properly formatted references, bibliography, figures & tables • Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only • Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

  47. EndNote Tab & Field Shading • If EndNote is properly installed, you will see the EndNote tab in Word • After you add references, Field shading shows up as text highlighted in grey.

  48. Setting for Field Shading in Word Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”

  49. Inserting Citations Method 1: Find Citation a. EndNote X6 tab: Insert citation > Find Citation b. Search for a word in any field (e.g. title, author) c. Select the references that you want to insert into your paper Method 2: Insert Selected Citation(s) In EndNote library, select a citation Go to Word and place cursor at insertion point Click on Insert Citation > Insert Selected Citation(s)

  50. Editing Citations & References • Edit & Manage Citation(s) • E.g. add page numbers, exclude author, exclude year • Edit Library Reference(s) • Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

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