1 / 36

Introduction to the Recordkeeping for Good Governance Toolkit

Introduction to the Recordkeeping for Good Governance Toolkit. International Council on Archives Congress August 2012. Programme. Introductions Name Where you work Your role Your dream holiday. Weak Recordkeeping Frameworks. Difficulty in finding records Work being duplicated

Download Presentation

Introduction to the Recordkeeping for Good Governance Toolkit

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Introduction to the Recordkeeping for Good Governance Toolkit International Council on Archives Congress August 2012

  2. Programme

  3. IntroductionsName Where you work Your role Your dream holiday

  4. Weak Recordkeeping Frameworks • Difficulty in finding records • Work being duplicated • Organisational knowledge walking out the door • Difficulty in supporting a freedom of information regime • Frustrated and inefficient staff • A responsibility void

  5. Background to the Recordkeeping for Good Governance Toolkit • United directions – the need for a Toolkit • Nadi 2005 resolutions

  6. The Toolkit • Brochure and poster • Introduction to records • Recordkeeping Capacity Checklist • Understanding Recordkeeping Requirements • Model Recordkeeping Policy • Model Record Plan for common functions + adaptation and implementation guidance • Developing record plans for core functions • Model disposal schedule + adaption and implementation guidance • Appraisal guidance • Train the Trainer • Digital Recordkeeping Guidance • Digital Preservation Guidance

  7. Partnerships

  8. Development Methodology

  9. Recognised by Pacific Heads of State! • Communiqué from the 2009 Pacific Island Forum states: • Stronger national development and democracy through better governance can be achieved by “committing to sustainable and appropriate information management and records-keeping to ensure the development and implementation of better informed national policy”

  10. Useful with our Strategic Allies Recordkeeping forGood Governance Toolkit GUIDELINE 3:Model Recordkeeping Policy • Pacific Ombudsmen Alliance • Pacific Island Forum Secretariat • Pacific Public Service Commissioner’s Network • United Nations Development Programme Pacific Centre • Commonwealth Human Rights Initiative

  11. Recordkeeping for Good Governance Boîte à outils “Records Management La gestion des documents probants, clé d’une bonne gouvernance » The Toolkit has been so successful it has been translated into French, for use in West Africa

  12. Product Overview

  13. Brochure & Poster Good Records Good Governance ADVICE FOR SENIOR GOVERNMENT OFFICIALS • Promote the benefits of good recordkeeping • Aimed at senior officials

  14. Introduction Recordkeeping forGood Governance Toolkit INTRODUCTION • Background to the Toolkit • Explains efficiency, accountability and protecting people’s interests

  15. Checklist Recordkeeping forGood Governance Toolkit GUIDELINE 1:Recordkeeping Capacity Checklist • Is my organisation managing records to world standards? • Ten questions

  16. Recordkeeping Requirements Recordkeeping forGood Governance Toolkit GUIDELINE 2:Identifying Recordkeeping Requirements • What record must be made and how they should be managed

  17. Recordkeeping Policy Recordkeeping forGood Governance Toolkit GUIDELINE 3:Model Recordkeeping Policy • Overall guidance on how records should be managed

  18. Record Plan + Adaption Guidance Recordkeeping forGood Governance Toolkit GUIDELINE 4:Administrative Record Plan • A system for titling files • How to use the records plan so it works in your organisation

  19. Record Plan for Core Business Functions Recordkeeping forGood Governance Toolkit GUIDELINE 6:Developing and Implementing Records Plans for Core Business Functions • Developing your own plans for records of your core business

  20. Disposal Schedule + Adaption Guidance Recordkeeping forGood Governance Toolkit GUIDELINE 7:Disposal Schedule • A system for making accountable decisions about when to dispose of files

  21. Disposal Schedule Implementation Recordkeeping forGood Governance Toolkit GUIDELINE 9: Implementing the Administrative Disposal Schedule

  22. Appraisal Guidance Recordkeeping forGood Governance Toolkit GUIDELINE 10: Starting an Appraisal Program • Clearing out your backlogs

  23. Train the Trainer Recordkeeping forGood Governance Toolkit GUIDELINE 11:Train the Trainer • Guidance on how to use the toolkit

  24. Digital Recordkeeping Guidance Recordkeeping forGood Governance Toolkit GUIDELINE 12:Introduction to Digital Recordkeeping • Introduction to the Digital Recordkeeping key concepts

  25. Digital Recordkeeping Readiness Recordkeeping forGood Governance Toolkit GUIDELINE 13:Digital Recordkeeping Readiness Self Assessment Checklist for Organisations • Assessment tool

  26. Choosing the Best Strategy Recordkeeping forGood Governance Toolkit GUIDELINE 14:Digital Recordkeeping – Choosing the Best Strategy

  27. Scanning Paper Records Recordkeeping forGood Governance Toolkit GUIDELINE 15: Scanning Paper records to Digital Records • Practical advice for organisations considering a scanning project.

  28. Systems and software checklists Recordkeeping forGood Governance Toolkit GUIDELINE 16: Systems and Software Checklists • 3 checklists

  29. Email Recordkeeping forGood Governance Toolkit GUIDELINE 17: Managing Email • Practical advice on email management

  30. Digital Preservation Recordkeeping forGood Governance Toolkit GUIDELINE 18: Digital Preservation • Introductory guidance on Digital Preservation

  31. Implementing Digital Recordkeeping Recordkeeping forGood Governance Toolkit GUIDELINE 19: Implementing a Digital Recordkeeping Strategy • Supporting successful • implementation

  32. 2 Key Messages • The Pacific has developed practical tools to help countries that are new to modern recordkeeping • They are proving successful in a range of jurisdictional circumstances and is available for your organisation to use. • – Don’t reinvent the wheel.

  33. Questions for you to ponder today: • 1. What elements of the PARBICA toolkit are most needed in your country or organisation? • 2. Who would be responsible for making it happen – and who would help? • www.parbica.org

More Related