Proctoring the Spring 2014 Measurements of Student Progress (MSP)

1. Proctoring the Spring 2014 Measurements of Student Progress (MSP) Type school name and date here This material should be augmented with special consideration appropriate for your local district.

2. What’s New • Access Supports and Accommodations Guidelines for state assessments • Accommodations selection on back cover of test booklet or within eDIRECT for online testers • Caution symbol in the Administration and Proctoring PowerPoints as a reminder of the most frequent irregularities • Writing Day 1 must be given before Writing Day 2 (MSP)

3. Preparing Students • Curriculum & Assessment Home page has links to Parent and Teacher Resources • Resources and Tools (sample passages, questions, anchor sets, and • test and item specifications) • Reading - www.k12.wa.us/Reading/Assessment • Writing - www.k12.wa.us/Writing/Assessment • Mathematics - www.k12.wa.us/Mathematics/Assessment.aspx • Science - www.k12.wa.us/Science/Assessment • Classroom and Test Proctor Resources - www.k12.wa.us/TestAdministration/TestProctorResources.aspx • Administrators • Item and Point Totals charts and Scale Score Ranges at: www.k12.wa.us/Assessment/StateTesting/ItemPoints.aspx • Web site links to Classroom Demos for: Math/Science Translated CDs; Released Items, PLDs, and other resources listed on page 7 in the DFA manual.

4. Policies and Test Security State Laws Governing Security All test content including, but not limited to, test booklets and accommodated forms, is confidential and must not be reviewed except to the extent necessary for administration of state assessments. • Follow your school’s Test Security and Building Plan • Tests must be locked up when not in use • Verify ID if you don’t know the student • Only trained staff members carry test booklets • Account for all secure materials • Ensure confidentiality of test booklets under your control • Ensure students have access to what they need – not an advantage • Provide appropriate allowable accommodations for all students MSP DFA 9

5. Policies and Test Security • Follow the Code of Professional Conduct, Chapter 181-87 WAC. Public school employees are expected to know and comply with procedures, established by the Office of Superintendent of Public Instruction. • Securing Testing Environment • Media should not be on campus • Post Testing – Do Not Disturb signs • Electronic devices are turned off and out of reach (students must not use electronic devices during testing sessions or breaks) • Backpacks, bags, and purses out of reach MSP DFA 10-11

6. Responsibilities of Teachers • Teach students test-taking strategies • Familiarize students with question formats • Multiple-Choice • Short-Answer • Completion • Essay • Stand-Alone • Familiarize students with how to accurately fill in an answer circle • Encourage students to try questions and tasks even if they are uncertain • Help students relax and be confident • Avoid excessive testing and coaching • Use of a variety of tools by teachers during instruction can be beneficial for students to build a concrete understanding of procedures. However, some tools are not appropriate for use on state assessments. • Important: Use test results appropriately, including • maintaining confidentiality of individual student results. MSP DFA 12

7. Responsibilities of Test Proctors Before During After MSP DFA 12 - 14 • Read the Directions for Administration (DFA) including the directions to each subject area (become familiar with the text) • Familiarize yourself with school’s Test Security and Building Plan, testing schedule, and access supports accommodations needed in your classroom • Provide a positive environment • Prepare your room • Know what tools are allowed; the tools are also listed as you read the Directions to students. • Read directions verbatim and follow the directions in the DFA • Monitor students • Report irregularities to the SAC • At least one trained test proctor in testing location at all times • Inventory and return all test booklets to the SAC • Inventory and return all other ancillary materials, i.e. yellow, lined scratch paper, Glossaries, or Formulas Sheets, if distributed • Complete and sign a test security assurance form • Provide feedback to OSPI via the Proctor Survey

8. What is allowed during test administration? • If a student asks for help on a question, we can suggest: • Read the question quietly, out loud to yourself. • Use your pencil to underline key words in the test question. • Think about what the question is asking you to do. We can re-read test directions (NOT test questions) aloud for any test as many times as students need. At the beginning of the test we can remind students to complete all questions. When they begin to turn in their booklets, we can reread the direction to the class, “…Make sure there are no unanswered questions on any page.” • For the Writing test: • We can define single words in the writing prompt (task) in a way that ensures students understand. • We can define any words or phrases on the Writing checklist, as long as we don’t hint or imply how students should write their response. • We read the prompt from a student test book, only at the beginning of each test session. Smile and make eye contact whenever possible!

9. Directions and Proctoring Actively monitor. Ensure that students are: • Using number 2 pencils (the scanner may not be able to read responses with other lead types, which could affect the student's score) • Using only an approved calculator • Working in the correct area (Writing Day 1 has gray bar on top of pages, Day 2 has a black bar) • Not sharing their work • Not using unauthorized tools or electronic devices • Not writing on the inner ½ inch of the booklet, by the spine Notice if students: • Are in need of an extra break • Need help navigating the assessment

10. Assessment Options MSP DFA 15 Special Education Alternate Options: • Basic - meet standard at level 2 & available Grade 3 and higher • WAAS-Portfolio - available to students in all grades English Language Learners (ELL) - Students who qualify for English Language Development (ELD) services: • Testing accommodations for ELL students should be documented and placed in the student’s cumulative folder

11. Participation and Room Scheduling Who will test where? Extended-time location • Add your notes here Extended testing time: • If students are moving to a different testing location, a staff member must transport the booklets and any ancillary papers, calculators, and/or manipulatives. Slide 11

12. Attendance Procedures Add your notes Students arriving late can test if: • There is enough time to finish the assessment, • they have not had access or knowledge about testing materials, and • reading directions will not disturb others.

13. Break Procedures • Close test booklets • Instruct students not to discuss the test • Students are monitored by staff • Bathroom break – one student at a time • Ensure students do not have access to cell phones • [Add your staff break information here] • [Add the emergency contact number/plan should a proctor need help during the assessment] MSP DFA 17-19

14. Testing Schedules • Uniform administration of state assessments ensures that no one student has an unfair advantage over any other student: • Allow an additional 15 to 20 minutes for test proctor activities • Breaks are not included in the timeframes below, follow breaks as outlined in the DFA • Assessments are untimed but must be finished in the day in which it was started unless specified in IEP or 504 plan for more than one day for a test session. MSP DFA 19

15. Tools and Manipulatives In order to ensure consistent, reliable administration of assessments across the state, OSPI has compiled a chart of tools and manipulatives that students may access during the assessments. The chart on page 45 in the ACM, identifies the tools allowed for each state assessment. Calculator and Electronic Device Policy is on pages 37-38. Manipulatives that are used during state assessments should not provide answers but should be: • Used in the classroom – this should not be the first time • Available where students can get them if they elect to use them • Manipulatives or tools not included in the chart in the ACM should be considered not permitted. MSP DFA 21 • (Non-Standard Accommodations Use form should be completed to request the use of an accommodation that is on an IEP but not listed in the Access Supports and Accommodations Guidelines)

16. Calculator and Electronic Device Policy • Calculator overview • Not allowed at grade levels 3-6, even if documented in IEP • Calculator Use and Restrictions • Allowed Calculators • Calculator Memory Clearing Policy • Calculator Sharing Policy • Examples of Prohibited Electronic devices, calculator models, and features MSP DFA 23-24

17. Test Materials MSP DFA 21-29 Before: • Receive and sign-out all test booklets and CDs. • Verify appropriate ancillary materials for the content area. During: • Reporting a perceived error on the test (do not transmit test questions electronically). • Notify the SAC in person or over the phone of the perceived error, including subject, grade, test booklet form, test question number, and page number. SAC completes the Test Ambiguity Form. • Instruct students to do their best; the state will provide a remedy if necessary. • Defective Booklets • Request a new booklet from the SAC. • Student continues in the new test booklet (verify student ID information is on the booklet). Before students leave the room • Collect, inventory, and ensure that each booklet is signed. After: • Return and sign-in all materials including scratch paper or sign-out to Extended-Room proctor.

18. Document Irregularities • Do what you can to correct the situation, i.e. move the students or take away the cell phone. Continue testing whenever possible. • Report to your SAC immediately regarding any irregularity • When instructed by the SAC, document the irregularity on the front cover of test booklets in the “Notes: Proctor/Coordinator” box. • Record the events on your Test Security Assurance Form and provide the SAC with specific details of what transpired The SAC is responsible for: • Complete an irregularity report and mark the booklet “Y” when required • Annotate the irregularity on the Pre-ID Roster in “Comments” section Never invalidate a test booklet.

19. Final Checklist… Before Testing • Pick-up booklets at _______ (Return booklets each day) • DFA in the classroom (Reminder: Writing prompt is not in the DFA - read from a student test booklet, only at the beginning of each test session) • Tools clearly identified for the subject area and available for students • Room is ready, walls have only appropriate materials • Place Testing – Do Not Disturb sign on door • Clear calculators, if applicable • Collect backpacks, bags, and non-approved electronics

20. Final Checklist… During Testing • Do nothing that will give a student an advantage on a test or artificially inflate test scores • Always have trained staff in the room when students are testing. • Certify electronic devices are appropriate • Provide accommodations as documented • Administer assessments reading word-for-word from the DFA • Read directions when proctoring a make-up session • Provide breaks as permitted in DFA • Document and report any testing irregularities

21. Final Checklist… After Testing • Account for all test booklets • Account for all secured materials distributed (yellow, lined scratch paper; glossaries; formulas sheets; trigonometric tables) • Verify all test booklets are signed • Process for returning scratch paper is ________ • Return booklets and secured materials at _______ (Return test booklets each day) • Sign the second part of Test Security Assurance Form and return. Review your procedure when students finish before the rest of the class.

22. Review of Proctor Handouts • Proctor Training Materials in SAC Notebook • UPDATE WITH YOUR TRAINING MATERIALS • Proctor Training PowerPoint • Resources and Tools-Links (buff) • Checklist for Proctors • Materials Available for Student Access (lavender) • Manipulatives and Tools (front-yellow) • Ancillary Materials (back-yellow) • Calculator and Electronic Device Policy (green) • What is allowed (blue) • Proctor Quiz (pink)

23. Questions?