Peoplesoft chartfield prototype
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PeopleSoft Chartfield Prototype. Chart of Account Design. PeopleSoft Chartfield Prototype. Chartfields Fund – 5 digits Account – 6 digits Department (Banner Org) – 4 digits Program (Optional) – 3 digits Class (Optional) – 5 digits Project / Grant (Optional) – 6 digits.

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PeopleSoft Chartfield Prototype

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Peoplesoft chartfield prototype

PeopleSoft Chartfield Prototype

Chart of Account

Design


Peoplesoft chartfield prototype1

PeopleSoft Chartfield Prototype

Chartfields

  • Fund – 5 digits

  • Account – 6 digits

  • Department (Banner Org) – 4 digits

  • Program (Optional) – 3 digits

  • Class (Optional) – 5 digits

  • Project / Grant (Optional) – 6 digits


Chart of account design fund chartfield

Chart of Account DesignFund Chartfield

General Fund (Structure)

1st – 3rd Digits – General Fund Type

100 – General Fund Expense

101 – General Fund Revenue Transfer-In

102 – General Fund Reimbursed Activities – Expense

103 – General Fund Reimbursed Activities – Revenue

4th & 5th Digits – Fiscal Year

01 – Fiscal Year 2001-02

02 – Fiscal Year 2002-03


Chart of account design fund chartfield1

Chart of Account DesignFund Chartfield

General Fund (Examples)

10002General Fund Expense 2002-03

10001General Fund Expense 2001-02

10102General Fund Rev Trans-In 2002-03

10101General Fund Rev Trans-In 2001-02

10202General Fund Reimb Act Exp 2002-03

10201General Fund Reimb Act Exp 2001-02

10302General Fund Reimb Act Rev 2002-03

10301General Fund Reimb Act Rev 2001-02


Chart of account design fund chartfield2

Chart of Account DesignFund Chartfield

Higher Ed Fees (Structure)

1st – 3rd Digits – Higher Ed Fund Type

106 – Higher Ed Transfer-Out

107 – Higher Ed Fees & Income

4th & 5th Digits – Fiscal Year

01 – Fiscal Year 2001-02

02 – Fiscal Year 2002-03


Chart of account design fund chartfield3

Chart of Account DesignFund Chartfield

Higher Ed (Examples)

10602Higher Ed – Transfer-Out 2002-03

10601Higher Ed – Transfer-Out 2001-02

10702Higher Ed – Fees & Income 2002-03

10701Higher Ed – Fees & Income 2001-02


Chart of account design fund chartfield4

Chart of Account DesignFund Chartfield

Other Funds (Structure)

1st – 3rd Digits – CSU Fund

4th & 5th Digits – Sequentially assigned


Chart of account design fund chartfield5

Chart of Account DesignFund Chartfield

Other Funds (Examples)

SMCSU

18101181Continuing Ed Rev Fund

26301263Auxiliaries Facilities Rev

26401264Dorm Rev – Student Union

31801318Trust 98 HECO 574

31802318Trust 98 Minor Cap

42401424Trust Cal Grants


Chart of account design account chartfield

Chart of Account DesignAccount Chartfield

Account (Structure)

1st – 3rd Digits – Firms Object Code

4th Digit – “8” Designates Campus Account

5th & 6th Digits – Sequentially assigned


Chart of account design account chartfield1

Chart of Account DesignAccount Chartfield

Account (Examples)

101001General Cash

504801Parking Permits Faculty/Staff

504802Parking Permits Student

601201Salaries MPP

601300Salaries Support Staff

606001Travel-In State

606002Travel-Out of State


Chart of account design department chartfield

Chart of Account DesignDepartment Chartfield

Department (Structure)

1st Digit – Begins with “1”

2nd – 4th Digits – Sequentially assigned


Chart of account design department chartfield1

Chart of Account DesignDepartment Chartfield

Department (Examples)

1034College of Education Dean’s Office

1039 Extended Ed Dean’s Office

1043Finance & Business Services AVP

1051Finance & Admin Services VP

1084Student Affairs Dean’s Office


Chart of account design program chartfield

Chart of Account DesignProgram Chartfield

Program (Structure)

3 Digits – Numerically Assigned


Chart of account design program chartfield1

Chart of Account DesignProgram Chartfield

Program (Examples)

101Fall Semester

102 Winter Session

103Spring Semester

104 Summer Session

105 Orientation

106Training

107Academic Personnel Development

108Academic Advising


Chart of account design class chartfield

Chart of Account DesignClass Chartfield

Class (Structure)

1st – 3rd Digits – Last three digits of Depart #

4th & 5th Digits – Sequentially assigned


Chart of account design class chartfield1

Chart of Account DesignClass Chartfield

Class (Examples)

Extended Education

03901ExtEd CERF Exec Dev Program

03902ExtEd Distance Learning

03903ExtEd Non-Credit Administration

03904ExtEd Non-Credit Programs

College of Education

03401COE Math Professional Dev Inst

03402COE Prof Dev Inst English Lang

03403COE Teacher Diversity Scholarship


Chart of account design project grant chartfield

Chart of Account DesignProject/Grant Chartfield

Project/Grant (Structure)

1st Digit – Designates Project or Grant

1 – Project

2 – Grant

2nd Digit – Type of Project/Grant Program

3rd – 6th Digits – Sequentially assigned


Chart of account design project grant chartfield1

Chart of Account DesignProject/Grant Chartfield

Project Examples

11XXXXMajor Capital Outlay

12XXXXMinor Capital Outlay

13XXXXSpecial Repair

14XXXXDeferred Maintenance

15XXXXGroup II Equipment

16XXXXMiscellaneous


Chart of account design project grant chartfield2

Chart of Account DesignProject/Grant Chartfield

Grant Examples

21XXXXFaculty Development Grants

22XXXXOther Campus Grants

23XXXXPELL Grants

24XXXXCal Grants

25XXXXSEOG Grant

26XXXXCops Grants


Chart of account design chartfield string

Chart of Account DesignChartfield String

FundAccountDeptProgClassProject

10003 606001 1034

10003 660003 1034 03402

44101 601201 1039 101 03909

31001 607006 1117 110004


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