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PeopleSoft Chartfield Prototype. Chart of Account Design. PeopleSoft Chartfield Prototype. Chartfields Fund – 5 digits Account – 6 digits Department (Banner Org) – 4 digits Program (Optional) – 3 digits Class (Optional) – 5 digits Project / Grant (Optional) – 6 digits.

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Peoplesoft chartfield prototype
PeopleSoft Chartfield Prototype

Chart of Account

Design


Peoplesoft chartfield prototype1
PeopleSoft Chartfield Prototype

Chartfields

  • Fund – 5 digits

  • Account – 6 digits

  • Department (Banner Org) – 4 digits

  • Program (Optional) – 3 digits

  • Class (Optional) – 5 digits

  • Project / Grant (Optional) – 6 digits


Chart of account design fund chartfield
Chart of Account DesignFund Chartfield

General Fund (Structure)

1st – 3rd Digits – General Fund Type

100 – General Fund Expense

101 – General Fund Revenue Transfer-In

102 – General Fund Reimbursed Activities – Expense

103 – General Fund Reimbursed Activities – Revenue

4th & 5th Digits – Fiscal Year

01 – Fiscal Year 2001-02

02 – Fiscal Year 2002-03


Chart of account design fund chartfield1
Chart of Account DesignFund Chartfield

General Fund (Examples)

10002 General Fund Expense 2002-03

10001 General Fund Expense 2001-02

10102 General Fund Rev Trans-In 2002-03

10101 General Fund Rev Trans-In 2001-02

10202 General Fund Reimb Act Exp 2002-03

10201 General Fund Reimb Act Exp 2001-02

10302 General Fund Reimb Act Rev 2002-03

10301 General Fund Reimb Act Rev 2001-02


Chart of account design fund chartfield2
Chart of Account DesignFund Chartfield

Higher Ed Fees (Structure)

1st – 3rd Digits – Higher Ed Fund Type

106 – Higher Ed Transfer-Out

107 – Higher Ed Fees & Income

4th & 5th Digits – Fiscal Year

01 – Fiscal Year 2001-02

02 – Fiscal Year 2002-03


Chart of account design fund chartfield3
Chart of Account DesignFund Chartfield

Higher Ed (Examples)

10602 Higher Ed – Transfer-Out 2002-03

10601 Higher Ed – Transfer-Out 2001-02

10702 Higher Ed – Fees & Income 2002-03

10701 Higher Ed – Fees & Income 2001-02


Chart of account design fund chartfield4
Chart of Account DesignFund Chartfield

Other Funds (Structure)

1st – 3rd Digits – CSU Fund

4th & 5th Digits – Sequentially assigned


Chart of account design fund chartfield5
Chart of Account DesignFund Chartfield

Other Funds (Examples)

SMCSU

18101 181 Continuing Ed Rev Fund

26301 263 Auxiliaries Facilities Rev

26401 264 Dorm Rev – Student Union

31801 318 Trust 98 HECO 574

31802 318 Trust 98 Minor Cap

42401 424 Trust Cal Grants


Chart of account design account chartfield
Chart of Account DesignAccount Chartfield

Account (Structure)

1st – 3rd Digits – Firms Object Code

4th Digit – “8” Designates Campus Account

5th & 6th Digits – Sequentially assigned


Chart of account design account chartfield1
Chart of Account DesignAccount Chartfield

Account (Examples)

101001 General Cash

504801 Parking Permits Faculty/Staff

504802 Parking Permits Student

601201 Salaries MPP

601300 Salaries Support Staff

606001 Travel-In State

606002 Travel-Out of State


Chart of account design department chartfield
Chart of Account DesignDepartment Chartfield

Department (Structure)

1st Digit – Begins with “1”

2nd – 4th Digits – Sequentially assigned


Chart of account design department chartfield1
Chart of Account DesignDepartment Chartfield

Department (Examples)

1034 College of Education Dean’s Office

1039 Extended Ed Dean’s Office

1043 Finance & Business Services AVP

1051 Finance & Admin Services VP

1084 Student Affairs Dean’s Office


Chart of account design program chartfield
Chart of Account DesignProgram Chartfield

Program (Structure)

3 Digits – Numerically Assigned


Chart of account design program chartfield1
Chart of Account DesignProgram Chartfield

Program (Examples)

101 Fall Semester

102 Winter Session

103 Spring Semester

104 Summer Session

105 Orientation

106 Training

107 Academic Personnel Development

108 Academic Advising


Chart of account design class chartfield
Chart of Account DesignClass Chartfield

Class (Structure)

1st – 3rd Digits – Last three digits of Depart #

4th & 5th Digits – Sequentially assigned


Chart of account design class chartfield1
Chart of Account DesignClass Chartfield

Class (Examples)

Extended Education

03901 ExtEd CERF Exec Dev Program

03902 ExtEd Distance Learning

03903 ExtEd Non-Credit Administration

03904 ExtEd Non-Credit Programs

College of Education

03401 COE Math Professional Dev Inst

03402 COE Prof Dev Inst English Lang

03403 COE Teacher Diversity Scholarship


Chart of account design project grant chartfield
Chart of Account DesignProject/Grant Chartfield

Project/Grant (Structure)

1st Digit – Designates Project or Grant

1 – Project

2 – Grant

2nd Digit – Type of Project/Grant Program

3rd – 6th Digits – Sequentially assigned


Chart of account design project grant chartfield1
Chart of Account DesignProject/Grant Chartfield

Project Examples

11XXXX Major Capital Outlay

12XXXX Minor Capital Outlay

13XXXX Special Repair

14XXXX Deferred Maintenance

15XXXX Group II Equipment

16XXXX Miscellaneous


Chart of account design project grant chartfield2
Chart of Account DesignProject/Grant Chartfield

Grant Examples

21XXXX Faculty Development Grants

22XXXX Other Campus Grants

23XXXX PELL Grants

24XXXX Cal Grants

25XXXX SEOG Grant

26XXXX Cops Grants


Chart of account design chartfield string
Chart of Account DesignChartfield String

FundAccountDeptProgClassProject

10003 606001 1034

10003 660003 1034 03402

44101 601201 1039 101 03909

31001 607006 1117 110004


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