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Kuali Financial System. KFS Contracts & Grants. University of California, Irvine Accounting Systems. Kuali Financial System. Agenda. Award Doc Chart of Accounts Cost Share. Kuali Financial System. Award Doc. Basic information on an Award Fed from SPA database

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KFS Contracts & Grants

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Kuali Financial System

KFSContracts & Grants

University of California, Irvine

Accounting Systems

Kuali Financial System


  • Award Doc

  • Chart of Accounts

  • Cost Share

Kuali Financial System

Award Doc

Basic information on an Award

  • Fed from SPA database

  • Not a replacement for e-Synopsis

    Used for creating KFS accounts for C&G

Kuali Financial System

COA – Chart of Accounts

  • The basis for recording, organizing, and reporting of financial information in KFS

  • The elements are required for transactions and will appear on reports

  • COA Elements



    Sub Fund Group Code

    Higher Education Code

    Object Code

Kuali Financial System

KFS Transaction

  • Where (Funding Source) – Sub Fund Group Code

  • Who – Organization

  • What – Object Code/Description

  • Why – Higher Education Code

  • When – Date

  • How (much) – Amount

Kuali Financial System

What is an Account?

KFS Account is a seven digit code

UCI receives money, commonly referred to as “funding” from a wide variety of sources

  • State of California

  • Student Fees

  • Contracts and Grants

  • Gifts and Endowments

  • Self-Supporting Activities

    KFS Account is a unique accounting entity that has its own Assets, Liabilities,Income and Expense

Kuali Financial System

Major Fund Group Types at UCI

Kuali Financial System

What is an Object Code?

  • What the Money was used for?

  • KFS Object Code is 4 a digit number

  • Classifies transactions in KFS

Kuali Financial System

Expenditure Object Codes

Expenditure Object Codes are categorized by ObjectLevelConsolidation

Kuali Financial System

Higher Education Function Code

Kuali Financial System

KFS Cost Share

The Kuali Financial System supports cost sharing with the use of special Sub-accounts.

  • CS – Cost share

  • EX – Expense Sub Account

Kuali Financial System

KFS Cost Share

  • The appropriate sub-account type, Cost Share, is linked from the C&G KFS Account to the cost sharing account.

  • When a purchase is made that will be classified as a cost share, the cost share sub-account on the C&G KFS Account is used on transaction line.

Kuali Financial System

KFS Cost Share Transaction Example

Kuali Financial System

KFS Cost Share - Phase I

  • Payroll portion of Cost Share will be done using the current Cost Share System

  • Supplies and Expenses will be processed through KFS Cost Share

  • The Current Cost Share System reporting will be available and will combine both Current and KFS Cost share Information

Kuali Financial System

KFS Cost Share - Phase II

  • UC Path is scheduled to go live October 2014

  • KFS Labor Ledger will be implemented

  • All the Cost Share will be processed in KFS

  • New Reporting tools will follow

Kuali Financial System


Maria Lieggi, Accounting Systems

Rebecca Tangen, Subject Matter Expert

Daniel Wang, OIT Technical Staff

Kuali Financial System


Kuali @ UCI


KFS Demo Site


Kuali Foundation


Kuali Financial System


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