KFS Contracts & Grants - PowerPoint PPT Presentation

Kfs contracts grants
1 / 18

  • Uploaded on
  • Presentation posted in: General

Kuali Financial System. KFS Contracts & Grants. University of California, Irvine Accounting Systems. Kuali Financial System. Agenda. Award Doc Chart of Accounts Cost Share. Kuali Financial System. Award Doc. Basic information on an Award Fed from SPA database

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.

Download Presentation

KFS Contracts & Grants

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript

Kfs contracts grants

Kuali Financial System

KFSContracts & Grants

University of California, Irvine

Accounting Systems


Kuali Financial System


  • Award Doc

  • Chart of Accounts

  • Cost Share

Award doc

Kuali Financial System

Award Doc

Basic information on an Award

  • Fed from SPA database

  • Not a replacement for e-Synopsis

    Used for creating KFS accounts for C&G

Coa chart of accounts

Kuali Financial System

COA – Chart of Accounts

  • The basis for recording, organizing, and reporting of financial information in KFS

  • The elements are required for transactions and will appear on reports

  • COA Elements



    Sub Fund Group Code

    Higher Education Code

    Object Code

Kfs transaction

Kuali Financial System

KFS Transaction

  • Where (Funding Source) – Sub Fund Group Code

  • Who – Organization

  • What – Object Code/Description

  • Why – Higher Education Code

  • When – Date

  • How (much) – Amount

What is an account

Kuali Financial System

What is an Account?

KFS Account is a seven digit code

UCI receives money, commonly referred to as “funding” from a wide variety of sources

  • State of California

  • Student Fees

  • Contracts and Grants

  • Gifts and Endowments

  • Self-Supporting Activities

    KFS Account is a unique accounting entity that has its own Assets, Liabilities,Income and Expense

Major fund group types at uci

Kuali Financial System

Major Fund Group Types at UCI

What is an object code

Kuali Financial System

What is an Object Code?

  • What the Money was used for?

  • KFS Object Code is 4 a digit number

  • Classifies transactions in KFS

Expenditure object codes

Kuali Financial System

Expenditure Object Codes

Expenditure Object Codes are categorized by ObjectLevelConsolidation

Higher education function code

Kuali Financial System

Higher Education Function Code

Kfs cost share

Kuali Financial System

KFS Cost Share

The Kuali Financial System supports cost sharing with the use of special Sub-accounts.

  • CS – Cost share

  • EX – Expense Sub Account

Kfs cost share1

Kuali Financial System

KFS Cost Share

  • The appropriate sub-account type, Cost Share, is linked from the C&G KFS Account to the cost sharing account.

  • When a purchase is made that will be classified as a cost share, the cost share sub-account on the C&G KFS Account is used on transaction line.

Kfs cost share transaction example

Kuali Financial System

KFS Cost Share Transaction Example

Kfs cost share phase i

Kuali Financial System

KFS Cost Share - Phase I

  • Payroll portion of Cost Share will be done using the current Cost Share System

  • Supplies and Expenses will be processed through KFS Cost Share

  • The Current Cost Share System reporting will be available and will combine both Current and KFS Cost share Information

Kfs cost share phase ii

Kuali Financial System

KFS Cost Share - Phase II

  • UC Path is scheduled to go live October 2014

  • KFS Labor Ledger will be implemented

  • All the Cost Share will be processed in KFS

  • New Reporting tools will follow

Thank yo u

Kuali Financial System


Maria Lieggi, Accounting Systems

Rebecca Tangen, Subject Matter Expert

Daniel Wang, OIT Technical Staff


Kuali Financial System


Kuali @ UCI


KFS Demo Site


Kuali Foundation


Kfs contracts grants

Kuali Financial System


  • Login