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ICT Day Opportunities to participate in EU ICT research projects San José, 16 February 2010. Building ICT Projects. Getting through the maze. Yolanda Ursa (INMARK). Building ICT Projects. Getting through the maze. Objectives:. Understanding how to apply to ICT call for proposals

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Yolanda ursa inmark

ICT DayOpportunities to participate in EU ICT research projectsSan José, 16 February 2010

Building ICT Projects. Getting through the maze

Yolanda Ursa (INMARK)

Yolanda ursa inmark

Building ICT Projects. Getting through the maze


Understanding how to apply to ICT call for proposals

Explaining the steps and rules for preparing ICT proposals

Outlining the project proposal structure

Providing the keys to find the right partners

Topics Covered:

Steps for preparing ICT proposals

Identify ICT priorities and Funding schemes

Find project partners

Key documents for proposals writing

ICT Proposal structure

Electronic Proposal Submission Service (EPSS)

From the proposal to the project

Yolanda ursa inmark

Steps for preparing ICT proposals

  • Identification of research areas in the ICT work programme

  • Find a Call in http://cordis.europa.eu/fp7

  • Confirm that the funding mechanisms available are appropriate for your goals

  • Build a quality international consortium that:

    • Meets the minimum participation rules for the call for proposals

    • Has a mix of different types of organisations

    • Has the right mix of competencies and track record

    • Is complementary in terms of skills and perspective

  • Familiarise the consortium with specific guidance documentation and templates published by the European Commission for the targeted call for proposals

  • Draft a comprehensive proposal document following the Guide for Applicants

  • Submit the proposal to the European Commission.

Yolanda ursa inmark


Digital Libraries & Content

Chal-5 Sustainable & Personalised Healthcare


ICT for Mobility, Environment. Sustain.& Energy Efficiency


ICT for Indep. Living Inclusion & Governance


Pervasive &

Trustworthy Network

and Servic. Infrast.


Systems, Interaction,Robotics




ICT Work Programme Priorities

End-to-end Systems, Socio-economic Goals

Future and Emerging


Technology Roadblocks

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Funding schemes: Types of projects

Collaborative projects (CP)

Small or medium scale focused research action (STREP)

Large Scale Integrating projects (IP)

Focused research projects with clearly defined scientific and technological objectives

  • Specific research objective in a clearly focused approach.

  • Comprehensive programme approach. Full innovation cycle from concept to pre-competitive services/products.

Coordination and support actions (CSA)

Coordinating or supporting research activities and policies

Coordination Actions (CA)

Support Actions (SA)

  • Designed to stimulate and encourage the participation of SME´s, civil organisations, remote searchers center.

  • Help in preparation for future Community research policy

  • Coordination or networking actions of research and innovation activities.

Networks of Excellence (NoE)

Designed for research institutions willing to combine and functionally integrate a substantial part of their activities and capacities in a given field, in order to create a European "virtual research centre" in this field.

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Build the Consortium/project partners

How to find partners:

  • Cordis Partners Servicehttp://cordis.europa.eu/partners-service/ :

    • Publish your partners profile by entering your project idea or specific expertise

    • Search the Partners profiles submitted by other organizations

    • Update or delete your existing profile on-line at any time

    • Partners e-mail notification facility

  • National Contact Points:

    • For general advice and for finding partners from other countries

  • Ideal-ist projectwww.ideal-ist.net :

    • Provides a web-based platform for joining ICT projects and finding partners

  • Your own Networwing

  • PRO-IDEAL project

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Key documents

Available at http://cordis.europa.eu/fp7/home_en.html

  • The call fiche

  • The work programme

  • The Guides for Applicants relevant to the funding schemes

    • Guide for applicants (Coordination Actions - CA) and ERA Net plus actions

    • Guide for applicants (Support Actions - SA)

    • Guide for Applicants (Collaborative projects: large scale Integrating Projects - IP)

    • Guide for applicants (Collaborative projects - Small and Medium-scale focused Research Projects - STREP)

    • Guide for applicants (Networks of Excellence - NoE)

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Part B – Contents

Proposal abstract

Section 1: Scientific and/or technical quality, relevant to the topics addressed by the call

  • (Maximum length for the whole of Section 1 – twenty pages. This does not include the Gantt chart, Pert diagram or tables 1.3a-e)

  • 1.1Concept and objectives

  • 1.2Progress beyond the state-of-the-art

  • 1.3S/T methodology and associated work plan

  • i)Overall strategy of the work plan (Maximum length – one page)

  • ii)Timing of the different WPs and their components (Gantt chart or similar).

  • iii)Detailed work description broken down into work packages:

    • Work package list (table 1.3a);

    • Deliverables list (table 1.3b);

    • List of milestones (table 1.3c)

    • Description of each work package (table 1.3d)

    • Summary effort (table 1.3e)

  • iv)Graphical presentation of the components (Pert diagram or similar)

  • v)Significant risks, and associated contingency plans

  • Section 2. Implementation

    • 2.1 Management structure and procedures

    • (Maximum length for Section 2.1 - five pages)

    • 2.2 Individual participants

    • (Maximum length for Section 2.2: one page per participant)

    • 2.3 Consortium as a whole

    • (No maximum length for Section 2.3 – depends on the size and complexity of the consortium)

    • 2.4 Resources to be committed

    • (Maximum length for Section 2.4 – two pages)

      Section 3.Impact

    • (Maximum length for the whole of Section 3 – ten pages)

    • 3.1 Expected impacts listed in the work programme

    • 3.2 Dissemination and/or exploitation of project results, and management of intellectual property

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    Part A – the Forms (1)

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    Part A – the Forms (2)

    Section A1: Summary

    • Proposal Acronym

    • Proposal Title

    • Duration in months

    • Call (part) identifier (e.g. FP7-ICT-2009-4)

    • Topic code(s) most relevant for the proposal

    • Free Keywordfs

    • Abstract

    Section A3: Budget

    • Personnel costs

    • Subcontracting

    • Other direct costs

    • Indirect costs

      • Real indirect costs

      • Standard flat rate 20%

      • Flat rate 60% for SMEs, Research organisations, NGOs (until 2010)

    • Total budget

    • Requested EC contribution

    Section A2: Participants

    • Participant number

    • Participant IdentificationCode

    • Legal name

    • Organisation

    • Short Name

    • Legal address

    • Organisation type

    • Contact details

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    Submitting a proposal online - EPSS

    • Proposals must be submitted electronically, using the Commission's Electronic Proposal Submission Service (EPSS)

    • You can access the EPSS from the call page on CORDIS.


    Coordinators can:

    • register the proposal

    • set up (and modify) the consortium

    • complete all of Part A of the proposal

    • download document template for writing Part B

    • upload finished Part B

    • submit the complete proposal Part A and Part B

    Other participants can:

    • complete their own sections A2 (participant details)

    • download the document template for writing Part B

    • view the whole proposal

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    From the proposal to the project

    Proposal submission

    Evaluation by Experts

    Project starts



    Coordinator: EPSS submission before deadline


    Check eligibility criteria

    Eligible proposals are evaluated by independent experts

    (2-3 months)

    Successful proposals enter into financial and technical negotiations with the EC

    (3-4 months)

    Grant Agreement signed between the EC and the coordinator > the project officially stars

    (6-8 months after proposal submission)

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    Thank You

    Yolanda Ursa

    Tel- (+34) 914480203

    E-mail: [email protected]


    Yolanda ursa inmark

    Sources of information

    • FP7 activities: http://cordis.europa.eu/fp7/home_en.html

      CORDIS: The official entry point to Europe’s Seventh Framework Programme for research and technology development (FP7), its specific programmes, activities, themes and latest developments.

    • ICT Website http://cordis.europa.eu/fp7/ict/ brings together information on:

      • the FP7 ICT research programme and its objectives;

      • participating in ICT research under FP7 – including calls for proposals;

      • research and development projects carried out under FP7 and FP7;

      • the latest news on programme, projects and participation in the ICT Newsroom.

    • Practical guide to EU funding opportunities for research and innovation. Rev 2 02/12/2008 http://cordis.europa.eu/eu-funding-guide/home_en.html

    • FP7 National Contact Points: http://cordis.europa.eu/fp7/ncp_en.html

    • FP7 Helpdesk: http://ec.europa.eu/research/index.cfm?pg=enquiries

    • Partners Search Facilities http://cordis.europa.eu/fp7/ict/participating/partner_en.html

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