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eRecord-Research Project Faculty Advisory Committee September 30, 2011

eRecord-Research Project Faculty Advisory Committee September 30, 2011. Outline. Overview of eRecord-Research Project Goal Scope Organization Working Groups Workplan and Progress to Date Discussion. Goal of this project.

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eRecord-Research Project Faculty Advisory Committee September 30, 2011

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  1. eRecord-Research Project Faculty Advisory CommitteeSeptember 30, 2011

  2. Outline • Overview of eRecord-Research Project • Goal • Scope • Organization • Working Groups • Workplan and Progress to Date • Discussion

  3. Goal of this project • Identify specific approaches to utilizing healthcare information to improve support for biomedical research at URMC

  4. Goal of this project • Identify specific approaches to utilizing healthcare information to improve support for biomedical research at URMC

  5. Goal of this project • Identify specific approaches to utilizing healthcare information to improve support for biomedical research at URMC

  6. Goal of this project • Identify specific approaches to utilizing healthcare information to improve support for biomedical research at URMC

  7. Goal of this project • Identify specific approaches to utilizing healthcare information to improve support for biomedical research at URMC

  8. Project Scope • Temporary effort • targeting completion by year end • End product: • Recommendations • To URMC leadership • Research-related • All clinical information systems are in scope, not just Epic

  9. Organization Team includes about 70 participants from SMD, SON, OCPE, ISD; many on >1 working group.

  10. Steering Committee • Working Group A: • T. Fogg (SC Chair), W. DiGrazio, M. Casale, L. Glance • Working Group B: • E. Rubinstein, D. Healy, K. Featherly, A. Dozier • Working Group C: • K. Jensen, A. Tatro, L. Saubermann, B. Graves, M. Keefer • At large: • A. Bagchee

  11. Roles and Responsibilities • CTSI Leads - Organize WG deliberations • eRecord Leads – supply system, technology and workflow expertise • Faculty Leads - Advocate researcher perspectives • WG members – supply on-the-ground knowledge of needs and desires; ideas for system, policy and workflow improvements

  12. Topics List (unrefined) • Data access policies • Data and resources needed to support population-based observational studies • Hardware and software resources that are necessary to support population-based studies and supporting resources (such as the Research Data Warehouse) • Human and organizational resources that are necessary to support population-based studies • Capturing patient authorization to be contacted by research staff and communicating that authorization to research staff • Access to EMR for research purposes • Managing information about research participation • Use of electronic record to provide study descriptions to patients • Including/excluding oneself from research requests • Provider control over prompts and other information regarding patient eligibility for participation in research • facilitating and recording referral to recruiter

  13. Example of Issue Development

  14. Workplan

  15. Progress to Date • ~70 team members from across the Medical Center • SharePoint site is live; accessible to all URMC personnel; used to store background and working docs, agendas, minutes, schedules • Working Groups • meeting weekly or bi-weekly • have refined their scope and list of issues • Group A is developing preliminary recommendations • Groups B and C have merged and are close to finalizing preliminary recommendations • Steering Committee meets monthly • Executive Committee has met • Mini-seminar series to present information across all groups • Data and workflows • i2b2 and research data warehouse • Best Practice Alerts and Viewing Information in the Clinical Chart • MyChart (forthcoming) • Faculty Advisory Group is formed

  16. Project Communications • Listserv – anyone can subscribe • SharePoint – accessible to all URMC personnel • Seminar series • advertised in CTSI Weekly Update • video-recorded and available on web • Featured news items on CTSI website • Monthly feature in CTSI Stories newsletter

  17. Where to get more information • Listserv: • eRecord_Research@lists.rochester.edu • Sign up here: • https://lists.rochester.edu/ • click on “e-mail lists”, find eRecord_Research, and click “subscribe” • SharePoint • http://inside.mc.rochester.edu/sites/eRecordResearch/default.aspx

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