Administrative sources used in the field of SBR in Slovenia

1. Administrative sources used in the field of SBR in Slovenia Aleksandra Lešnjek

2. Content of the presentation • History of setting up and using administrative registers • Cooperation with administration • Examples of good practice • Today`s used main sources in SBR Wiesbaden Group on Business Registers, OECD Paris, 2008

3. History of setting up and using administrative registers Ministry of the Interior AJPES SBR 2003/ 04 POPULATION SORS 1998 Business Register 2002 1971 1976 INTRASTAT 2003 FARM. REG. 2003 1995 Enterprise Groups 2007 TERRITORY 1971 Ministry of the Environment and Spatial Planning Wiesbaden Group on Business Registers, OECD Paris, 2008

4. National Statistics act (1995) • For the purpose of rational implementation of the national statistics enables Statistical Office (SORS) to use identifiable individual data from various administative data collections (of public and private sectors) free of charge • SORS can link administrative data collections by data collected by surveys in order to keep and maintaine its own statistical registers • Data from statistical registers may be used for statistical purposes only (disseminated in agregated form) • In practice SORS makes contracts with all relevant institutions for receiving data in the prescribed e-form Wiesbaden Group on Business Registers, OECD Paris, 2008

5. Cooperation with administration Wiesbaden Group on Business Registers, OECD Paris, 2008

6. Statistical Advisory Committees (1) • Established as professional methodological advisory bodies with a long tradition • Set up for individual fields of national statistics (currently 25) • 340 outside members and 95 SORS members • Members are appointed by the heads of institutions upon SORS`s proposal • Their work had significant impact on the development of national statistics at expert level and in co-operation of institutions to provide quality statistics Wiesbaden Group on Business Registers, OECD Paris, 2008

7. Statistical Advisory Committees (2) • Main tasks: • To exchange knowledge about sources and methodological solutions in implementing surveys • To discuss statistical programme • To propose rationalisation of national statistics • To discuss classifications • To discuss questions and initiatives of data providers and data users Wiesbaden Group on Business Registers, OECD Paris, 2008

8. Statistical Advisory Committee for administrative sources • Focuses on the field of collecting, using and harmonising data from administrative sources for statistical needs an purposes • Monitor the development and content of administrative sources • Monitor legislation and good practices in the area of adm. sources • Members are representatives of various institutions representing primary keepers of adm. registers (AJPES, ministries, chambers, Pension and Disability Insurace Institute, Health Insurance Institute, Bank of Slovenia, Court Register etc.) • Meetings 1-2 times/year Wiesbaden Group on Business Registers, OECD Paris, 2008

9. Working group for business register purposes • Cooperation with the Agency of the Public Legal Records and Related Services (AJPES) which is in charge of keeping the Adm. Business Register (ABR) • Issues regarding the introduction of Nace Rev. 2 in ABR and SBR • Issues of keeping and maintaining the ABR • Development of structural survey for ABR • Other important contents related to ABR Group meets several times / year Wiesbaden Group on Business Registers, OECD Paris, 2008

10. Other WG • WG for main activity code in ABR (SORS-AJPES) • WG for institutional sector code in ABR (SORS, AJPES, Ministry for Finance and National Bank) Wiesbaden Group on Business Registers, OECD Paris, 2008

11. Cooperation with AJPES in the field of Nace Rev.2 (1) • Automatic reclassification 61%, survey 39% • Methodology for the e-survey, WG • Designing e-questionnaire, WG • Programming the e-questionnaire, AJPES • Realization of e-survey, data editing and dealing with non-respondents, AJPES Wiesbaden Group on Business Registers, OECD Paris, 2008

12. Cooperation with AJPES in the field of Nace Rev.2 (2) • The final response rate for the survey was 70% • Non-respondents (mainly micro enterprises) were reclassified on the basis of provisional conversion matrix prepared by SORS or availably administrative data • Data were forwarded from AJPES to SORS weekly • AJPES sent units the Notification on reclassification at the beginning of 2008 with the opportunity for enterprises to object to the reclassification of their main activity code in ABR • Benefit for both institutions and all users of ABR and specially for enterprises that recive when necessary only one questionnaire for Nace Rev. 2. Wiesbaden Group on Business Registers, OECD Paris, 2008

13. Plans for cooperation with AJPES in the future – LU (1) • The needs for regional data are more and more important • To provide quality regional statistics the sufficient coverage of local units is required in ABR • The number of registered local units in ABR is decreasing • Administrative burden • Strict administrative procedures Wiesbaden Group on Business Registers, OECD Paris, 2008

14. Plans for cooperation with AJPES in the future – LU (2) • SORS and AJPES agreed that radical changes in the area of the coverage of local units in ABR are needed • Amendment of the Act on Business Register is planned • The WG is preparing the amendments and also a content of a new yearly structural ABR questionnaire that will increase the quality of the important variables keept in the ABR Wiesbaden Group on Business Registers, OECD Paris, 2008

15. Main administrative sources used in the field of SBR Wiesbaden Group on Business Registers, OECD Paris, 2008

16. Administrative Business register(ABR) • Set up by SORS in 1976, since 2002 keept by AJPES • Central data base on all registered legal units in Slovenia; up dated daily as an OLTP database • Units: legal units, local units of domestic business entities (LKAU level), affiliates of foreign business entities • All sections of NACE (exept family farms) • Assignes a unique ID as a linking element in adm. files • Assignes the main activity code and institutional sector code • Legal base: Act on the Business Register • Used for administrative, statistical, commercial etc. purposes • Data is public available Wiesbaden Group on Business Registers, OECD Paris, 2008

17. Sources for ABR Wiesbaden Group on Business Registers, OECD Paris, 2008

18. Annual accounts • In accordance by laws certain kind of legal units (75%) are obliged to submit annual accounts to AJPES yearly in e-form for public viewing and statistics requirements • AJPES processes and disseminates the data • Data for companies and sole proprietors are provided on the AJPES website on the basis of the Companies Law Wiesbaden Group on Business Registers, OECD Paris, 2008

19. Court register • Is keept by the Supreme Court • The legislation stipulates that all legal persons must be registered in the Court Register - data are daily transfered to ABR • By entry into the court register, companies obtain the status of legal persons • Beside the ordinary variables, it comprises the structure of ownership for all legal persons that are subject of entry in the register and information of demografic events like take-overs, mergers etc. • It is a source of data for enterprise groups for identifying parent companies of Slovenian limited liability companies (based on ownership shares of parent companies in daughter companies); non-residents legal and natural persons included Wiesbaden Group on Business Registers, OECD Paris, 2008

20. Register of dematerialised securities (1) • Central Securities Clearing Corporation was established by law regulating the securities market for performing the services of calculation, equalisation and providing payment on the basis of securities transactions on organised sequrities market • Is the first and only institution in Slovenia to provide central securities custody services, clearance and settlement of securities transactions and maintenance of the central registry of holders of dematerialised securities in the Republic of Slovenia • Keep the data on securities in the central IT data base (daily updated) • It is a source of data for identifying parent companies of Slovenian joint stock companies (based on ownership shares of parent companies in daughter companies); non-residents legal and natural persons included Wiesbaden Group on Business Registers, OECD Paris, 2008

21. Register of dematerialised securities (2) Data on Slovenian joint stock companies (jsc) • Data on the number and types of issued jsc’s shares • Name, address on holders of the shares (legal units and natural persons, residents and non-residents) • Data on the number and types of holder’s shares • Data on holder’s country of residence (ISO Standard) • Information if the jsc quoted on the organised sequrities market Wiesbaden Group on Business Registers, OECD Paris, 2008

22. Conclusion • In the past SORS put a lot of efort in developing main administrative registers and maked them operational • Now SORS turned from the keeper of administrative sources to the user and keeping the role of co-ordinator that uses them with the possibility to rationalise and improve the national statistics • Demand for statistical information is increasing, it is important to manage the reporting burden of enterprises by activating administrative sources • To activate adm. sources it is not always a simple task but with persistant co-operation positive results are inevitable Wiesbaden Group on Business Registers, OECD Paris, 2008