The Green Tourism Symposium - Rhode Island. Green Meetings Presented by: Rebecca Mebane Director of Conferences and Meetings National Recycling Coalition. What is a ‘Green Meeting?’.
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Presented by: Rebecca Mebane
Director of Conferences and Meetings
National Recycling Coalition
The Convention Industry Council defines it as “a meeting or event that incorporates environmental considerations to minimize itsnegative impact on the environment.”
NRC’s Green Meeting Policy:
- Exhibit Hall/Exhibitors
General Use/Paper Copying
(Executive Order 13101 states that paper purchased by Federal Agencies must have a minimum of 30% recycled content.)
Closing the Loop
- Diverting Recyclables from the Waste Stream
- Companies use these recyclables to manufacture new products
- Purchase products made from recovered materials
How can you ‘Close the Loop’
electronically ($) or have information available on website, and mailed only when requested
(Ask Green Hotels Association for permission to reprint.)
Add as an appendix to your contract any “Green Meeting” requirements:
“Facility agrees to abide by the following for all NRC events. If any additional costs are to be incurred by NRC for any of these items, these costs must be identified in the contract.”
Eliminate use of disposable service ware
Using 1,000 disposable plastic spoons consumes over 10 times more energy and natural resources then manufacturing one stainless steel teaspoon and washing it 1,000 times.
Recycling’s true value comes from preventing pollution and saving natural resources and energy not landfill space.
If non-disposable service ware is unavailable:
For hotels who don't already change towels and bed linens as requested, have them commit to doing this for our attendees during our stay.
For hotels that don't have dispensers in the bathrooms for shampoo/soap/etc, or don't have a program already in place to donate these used containers, collect and donate opened hotel toiletries and soap.
Convention Center/Hotels/Off Property Venues
Setup a recycling program to collect:
-Container areas should be visually well identified
-Make sure to educate attendees on what can be recycled and where
-Make sure to have trash cans near recycling containers
The goal is to make recycling for exhibitors a positive experience and not to be so restrictive or make recycling so difficult that we discourage exhibitors from participating at the Congress.
Exhibitor promotional materials
Recognition of "Green" Exhibitors
Let attendees know in advance (either by e-mails or in Congress Confirmation materials) about general recycling programs that will be in place and how they can participate. If you will be providing the 'bed linen/towel changing' cards to the hotel, let attendees know they should be receiving them at check-in.
Program Book (cont’d)
Attendee & Exhibitor Evaluation
(were they aware of programs, ease of participating in the programs, any other areas where organization can improve upon)