Your Contribution to Our WSI

1. Your Contribution to Our WSI

2. Welcome

3. Glossary Process Owner = Manager or Director responsible for a particular area of business, e.g. Director Education at Colleges iNet Editor = Delegate for area of business with access to edit content on WSI intranet and/or internet sites, e.g. Executive Assistant to Director Education All Staff = You!

4. Events Calendar Include: • Events that will affect an entire College or the Institute • Events that you’re encouraging visitors to, particularly from other Colleges • Critical events/meetings that should be considered when scheduling Do not include: • Events that affect only your team • Events of a personal nature • Events/meetings that are being held confidentially

5. Staff Movements Include: • Management and other top level positions • Executive Assistants for Management • Any position staff may contact for assistance Do not include: • Relieving positions when the person has been in the position for months and will be in the position indefinitely

6. Staff Phone List • Outlook and the Staff Phone List do not talk to each other • You can have more than one entry for your name if you have more than one role • If you have never completed the Add/Amend details eform your name may not appear • It’s quick and easy to update your details

7. Guest • Examples of how correct staff information helps • Encourage staff to alert iNet Services if there are errors in procedures or documents or they contradict TAFE/DET policy • Encourage staff to suggest information that should be included in the staff intranet • Comments

8. Good News Stories Include: • Feel good stories about staff and student accomplishments • Big events happening at your location • Information about new courses or programs we’re delivering Do not include: • Stories that depict students, staff, the Institute, our partners or our competition negatively

9. Unlocking Ideas Include: • Ideas for improvement for any location across the Institute • Ideas you would like the appropriate Process Owner to consider • Creative solutions Do not include: • Complaints • People’s names • Minor requests that can be directed sent to the Process Owner Unlocking Ideas Register

10. Procedures – Score & Comment Include: • What works, what has helped you • Suggestions for new ways of doing something • A specific example of what you’re writing about Do not include: • Urgent errors – contact the Process Owner immediately if an error needs to be corrected immediately • General comments that can be communicated through the Value Score

11. Guest • Tell us a little bit about why we have procedures • What is the benefit of adding a score to a procedure? • What is the benefit of adding a comment to a procedure?

12. Our WSI Polls • Do you find it easier to access information from the new intranet front page? • 97 responses • 53% yes • 40% no • 7% not sure

13. Poll Which of the following Our WSI areas are you likely to contribute to? • Events Calendar • Good News Stories • Our WSI Polls • Procedures – Scores & Comments • Staff Movements • Staff Phone List • Unlocking Ideas

14. Getting there Events Calendar Front page right, calendar and list (More…) Staff Movements Front page centre (More…) Staff Phone List Front page left menu (Staff Phone List) Good News Stories Our People – External Relations and Promotions left menu (Good News Story eform) Unlocking Ideas Front page left menu (Unlocking Ideas) Procedures Search Our Documents – Use Info Type Procedures / WSI Policy – Scroll to bottom of procedure Our WSI Polls Front page top left intermittently

15. Thank you For assistance in matters relating to Our WSI please contact iNet Services iNet Officer – 9208 9254 x10254 Manager iNet Services – 9208 9246 x10246