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Fixed Asset Management Process Control Governance , Risk and Compliance V1.53 (CN). SAP Best Practices. Scenario Overview – 1. Compliance structure in C-sox regulation has been set up for Fixed Assets Management processes. (Organization, Process, Sub-process, Control)

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Fixed Asset Management Process Control Governance , Risk and Compliance V1.53 (CN)

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Fixed asset management process control governance risk and compliance v1 53 cn l.jpg

Fixed Asset Management Process ControlGovernance, Risk and Compliance V1.53 (CN)

SAP Best Practices


Scenario overview 1 l.jpg

Scenario Overview – 1

Compliance structure in C-sox regulation has been set up for Fixed Assets Management processes. (Organization, Process, Sub-process, Control)

Scoping has been done to identify the significant accounts. Compliance assessment should be implemented for the signified sub-processes and controls in Fixed Assets Management.

Prerequisite

Business Relevance

  • Significant control points should be monitored this year in Fixed Asset Management (Fixed Assets Depreciation after Impairment, Fixed Assets Account determination and Depreciation monitoring):

  • Control with Manual Test Plan (Fixed Assets Impairment)

  • Semi-Automatic Control (Fixed Asset Account Determination)

  • Automatic Control (Fixed Asset Depreciation Monitor)


Scenario overview 2 l.jpg

Purpose

Process Controls in Fixed Asset Management are used to describe the lifecycle of compliance assessments in Fixed Asset Management business processes.

Compliance testing can be implemented manually, or via automatic control or semi-automatic control.

You can test control effectiveness, or to detect business violation by monitoring underlying transactions in ERP systems.

Benefits

Highlight key points in compliance testing in business process Fixed asset Management.

The procedures can be reused in continuous monitoring and control in Fixed Asset Impairment, Accounting determination and Depreciation for Fixed Assets.

Scenario Overview 2

Purpose and Benefits


Slide4 l.jpg

业务情景概览– 3

SAP Applications Required

  • SAP GRC PC3.0

  • SAP ECC 6.0 EhP3

CompanyRolesInvolved in Process Flows

Manual Test and Semi Automatic Control

Business Roles

  • 审计部内控经理

  • 审计部内控专员 (FIN, HR)

  • 子公司2财务部资产管理科经理

  • 子公司2财务部资产管理科专员

Roles in PC

  • Planner Creater

  • Process tester

  • Issue Owner

  • Remediation Plan Owner

CompanyRolesInvolved in Process Flows

Automatic Control

Business Roles

  • 审计部内控专员 (FIN, HR)

  • 子公司2财务部资产管理科专员

  • 子公司2财务部资产管理科专员

Roles in PC

  • Planner Creater

  • Issue Owner

  • Remediation Plan OwnerPlan Owner


Scenario overview 25 l.jpg

.

Scenario Overview 2

  • Key Process Flows Covered

  • Create Planner for manual test control and semi-automatic control

  • Create Scheduler for Automatic Control

  • Process Manual Test Plan

  • Validate the result of semi-automatic control

  • Issue validation and issue remediation plan proposal

  • Execute remediation plan

  • Remediation plan review and issue close


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Control

资产减值后折旧计算方法应符合会计准则

Purpose

Verify if the depreciation calculation for the impaired assets follows the relevant accounting principal.

Benefit

Depreciation is properly calculated for the impaired fixed assets, which will result in the accurate data in the financial statement

Scenario overview – 4

Detailed Process Description


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Control

资产对应会计科目的设置应保持一致性,对资产主数据对应科目的变化应能

够实施监控

Purpose

Monitor the changes to the Account Determination configuration that defines the general ledger accounts to which automatic posting are made.

Benefits

Only valid changes are made to the account determination configuration to ensure accurate recording of depreciation expense to the correct general ledger account.

Scenario Overview – 5

Detailed Process Description


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Control

财务部门按照公司会计政策及各种相关的会计准则计算当月折旧,并

编制记帐凭证

Purpose

Monitor monthly depreciation expenses exceeding established thresholds.

Benefits

Depreciation expenses are appropriately and correctly calculated. Only valid depreciation expenses entries are recorded directly to the financial statements. Depreciation expense amounts are independently reviewed, validated, authorized, and recorded in the appropriate accounting period

Scenario Overview – 5

Detailed Process Description


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Process Flow Diagram 1/2Process Controls in Fixed Asset Management with Manual Test Plan

Event

Compliance Manual Test Plan

Compliance Manual Test Plan

Planner

Set up and schedule manual test plan with activity “Test Control Effectiveness”

Process Tester for FIN

Get task in Work inbox

Follow the steps in manual test plan, to perform manual Test of effectiveness

Report Issue?

The test has passed

No

Yes

Issue Owner

Close issue with comment but without remediation plan

Close remediation plan and issue

Get task in Work inbox

Yes

Yes

Propose the remediation plan

delegate a plan owner

Validate remediation plan?

No

Need remediation Plan?

check the issue

Yes

No

Remediation Plan Owner

Enter details for remediation plan

Submit remediation plan for review and completeness

Receive email in the Work inbox


Process flow diagram 2 2 process controls in fixed asset management with semi automatic control l.jpg

Process Flow Diagram 2/2Process Controls in Fixed Asset Management with Semi automatic Control

Event

Compliance Semi-automatic test Plan

Compliance semi-automatic Test Plan

Planner

Create Planner for the Semi-automatic Control

Process Tester For FIN

Valid Issue?

Get task in the work inbox

No

Yes

The test has been passed

Void the issue

Review the issue created by system automatically

Submit the issue

Issue Owner

Close issue with comment but without remediation plan

Close remediation plan and issue

Get task in issue owner’s Work inbox

Yes

Yes

Validate remediation plan?

No

Propose the remediation plan

delegate a plan owner

check the issue

Need remediation Plan?

Yes

No

Remediation Plan Owner

Enter details for remediation plan

Submit remediation plan for review and completeness

Receive email in remediation plan owner’s Work inbox


Process flow diagram 3 3 process controls in fixed asset management with automatic control l.jpg

Process Flow Diagram 3/3Process Controls in Fixed Asset Management with automatic Control

Event

Compliance Automatic Test Plan

Compliance Automatic Test Plan

Planner

No

Set up and schedule automatic test

Start date reached?

Yes

Monitor Job

PC Auto-control

Pass

Yes

The test has passed

No

Issue Owner

Close issue with comment but without remediation plan

Close remediation plan and issue

Get task in issue owner’s Work inbox

Yes

Yes

Propose the remediation plan

delegate a plan owner

No

Validate remediation plan?

check the issue

Need remediation Plan?

Yes

No

Remediation Plan Owner

Receive email in remediation plan owner’s Work inbox

Enter details for remediation plan

Submit remediation plan for review and completeness


Legend l.jpg

  • Diagram Connection

Legend

  • <Function>

  • Hardcopy / Document

  • External to SAP

  • Financial Actuals

  • Business Activity / Event

  • Budget Planning

  • Unit Process

  • Manual Process

  • Process Reference

  • Existing Version / Data

  • Sub-Process Reference

  • System Pass/Fail Decision

  • Process Decision


2010 sap ag all rights reserved l.jpg

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