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Student Organizations

Student Organizations. New Officer Training. Agenda. Announcements New Officer Training Roles of Officers Reserving Facilities Catering Helpful Resources Questions Evaluations. Roles of Officers. President Presides at meetings Calls special meetings Appoints committee chairs

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Student Organizations

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  1. Student Organizations New Officer Training

  2. Agenda • Announcements • New Officer Training • Roles of Officers • Reserving Facilities • Catering • Helpful Resources • Questions • Evaluations

  3. Roles of Officers • President • Presides at meetings • Calls special meetings • Appoints committee chairs • Maintains contact with national organization • Represents the organization • Attends ASISU trainings • Completes the Event Registration Form • Vice President • Assume the duties of the President as needed • Plans officer’s orientation and club retreats • Coordinates club elections • Attends ASISU trainings • Coordinates club recruitment efforts

  4. Roles of Officers • Secretary • Keep a record of all members • Keeps a record of all activities • Notifies all members of meetings • Keeps minutes of meetings • Prepares calendar of events • Completes forms • Attends ASISU trainings • Treasurer • Keeps all financial records • Prepares paperwork to pay bills and dues • Prepares annual budget • Prepares all budget request for funds • Coordinates fundraising drive • Attends ASISU trainings

  5. Role of Advisors • Advisors can offer experience to assist in the growth of and development of leadership within the organization • Advisors provide a degree of continuity • Advisors’ knowledge of University operations enable them to assist organizations in facilitating programs and the achievement of goals • Advisors play an valuable role to the club by guiding and directing students, but they are not to run the club

  6. Reserving Facilities • Event Registration Form • Forms needs to be filled out for all events on and off campus • If you have an event which is 14 days away or more, the Scheduling and Events Services office will make a tentative reservation for your club. This tentative reservation is not confirmed and will be held for 5 business days from the date the tentative reservation was made. Once the Event Registration form has been received from the Office of Student Organizations, tentative reservations will be booked as confirmed and an email will be sent to CONFIRM the reservation. If the form is not received the reservation will be canceled.

  7. Reserving Facilities • If you have an event which is less than 14 days away, the Scheduling and Event Services office WILL NOT be able to make a tentative or confirmed reservation until a completed Event Registration form has been received from the Office of Student Organizations. Once this form has been received your reservation will be confirmed, if the space is still available, and an email will be sent to CONFIRM the reservation. • Please note that a tentative reservation will not allow you to use the room. It will only hold space for you until Scheduling and Events Services receives a completed form.

  8. Catering • Chartwells has the food contract on campus • Catering Waiver must be completed and returned to the Catering Office at least 10 business days prior to your event. • An approved waiver is required before arrangements with an off-campus caterer can be contracted.

  9. Helpful Resources • Make free banners in the Craft Shop • Organization mailboxes • Rental of University vehicles • Use of Pond Student Union rooms/space • Graphic Artists ($22 allotted for printing each semester) • Button Maker

  10. Evaluation • Please complete both sides of the New Officer Training Verification Thank you

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