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MCMLA Leadership Orientation: 2011. Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011. Introduction. Introductions Why we are here today The Purpose of MCMLA The nature of volunteer associations. Legal Framework. The Corporation Federal Tax ID Number

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mcmla leadership orientation 2011

MCMLA Leadership Orientation: 2011

Presenter:

Peggy Mullaly-Quijas,

Executive Secretary

October 25, 2011

introduction
Introduction
  • Introductions
  • Why we are here today
  • The Purpose of MCMLA
  • The nature of volunteer associations
legal framework
Legal Framework
  • The Corporation
  • Federal Tax ID Number
  • Bylaws (http://www.mcmla.org/committees)
    • Please read these; they are the foundation of the organization.
  • Policies & Procedures Manual (updated annually; the most recent can be found at http://www.mcmla.org/committees
resources available to assist
Resources available to assist
  • Listservs
    • MCMLA Listserv (See http://www.mcmla.org/listserv)
    • MCMLA Leadership listserv at

[email protected](will soon be updated)

  • Web Page/Online Directory
    • Policy & Procedure Manual
    • Bylaws
    • List of Leaders + Emails
  • Email
  • Skype (headphones can be purchased)
  • Teleconferences
resources available to assist1
Resources available to assist
  • Calendars/Doodle
  • Others
    • Former Officers
    • Former Committee Chairs
    • Parliamentarian
    • Liaisons
    • Executive Secretary
    • Archivist
    • Annual Meeting Planner
structure of mcmla
Structure of MCMLA
  • Committees: where the rubber hits the road!
    • Executive Committee
    • Annual Meeting Committee
    • Government Relations
    • Nominating
    • Education
    • Membership
    • Honors and Awards
    • Publications
    • Bylaws
    • Research
    • Advocacy Committee (new!)
  • Read your Section in P & P Manual
executive committee
Executive Committee
  • Members
    • Chair
    • Vice-Chair/Chair-elect
    • Immediate Past Chair
    • Chapter Council Representative
    • Chapter Council Alternate
    • Recording Secretary
  • Review duties and required reports for each position
chair
Chair
  • Duties
    • Running Meetings and Creating Agendas
      • Executive Committee Meetings
      • Annual Business Meetings
    • Read Section in P & P Manual
    • Ex-officio member of all committees, except Nominating
    • Vote on items in front of Executive Committee
  • Reports
    • Mid-year report to MLA
    • Annual report to MLA
    • Budget
vice chair chair elect
Vice-Chair/Chair-elect
  • Duties
    • Appoint Committee Chairs
    • With Chairs, round out membership of committees
    • Read bylaws and P & P Manual; some committees have designated and ex-officio members
    • Read Section in P & P Manual
    • Vote on items in front of Executive Committee
  • Reports
    • Setting Chapter priorities
    • Submit budget items
    • As requested by Chair
immediate past chair
Immediate Past Chair
  • Duties
    • Vote on items in front of Executive Committee
    • Updates P & P Manual
    • As Immediate Past Chair, serves on Nominating Committee (3 year commitment)
    • Read Section in P & P Manual
  • Reports
    • As requested by Chair
    • Submit budget items
chapter council representative alternate
Chapter Council Representative/Alternate
  • Duties
    • Liaison between Chapter and MLA
    • Must be a member of MLA
    • Vote on items in front of Executive Committee
    • Read Section in P & P Manual
  • Reports
    • Formal report of MLA Chapter Council meetings is due at MCMLA Annual Executive Meeting
    • Submit budget items
recording secretary
Recording Secretary
  • Duties
    • Take minutes for the following meetings:
      • Annual Executive Committee Meeting
      • Annual Business Meeting
      • Any Executive Committee Meetings; in person, teleconference
    • Vote on items in front of Executive Committee
    • Read Section in P & P Manual
  • Reports
    • Minutes
    • Submit budget items
committee chairs general duties
Committee Chairs: General Duties
  • Duties
    • Contact committee members
    • Create goals for year, based on chapter priorities (http://www.mcmla.org/president)
    • Develop/submit a budget to the Executive Secretary (by December 5th) *
    • Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting)

* ES will send out a form to use this week.

chairs general duties con t
Chairs: General Duties (con’t)
    • Communicate with committee members throughout the year.
    • Achieve goals.
    • Read Section in P & P Manual
  • Reports
    • Mid-Year Report
    • Annual Report
appointed positions mla liaisons
Appointed Positions/MLA Liaisons
  • Executive Secretary
  • Parliamentarian
  • Archivist
  • Annual Meeting Advisor
  • Editor of the MCMLA EXPRESS
  • Auditor
  • Web Site Editor
  • Electronic Discussion List Owner
  • Annual Meeting Chairs
  • MLA Liaisons (i.e., Membership)
questions
Questions?
  • Some to start us off:
    • When does my term start?
    • What should I ask for in a budget?
    • When will the request for my budget items happen?
    • What important dates should I know?
    • Are there files I should get?
    • Where do I get the names and addresses of MCMLA members?
    • What do I send to the Archivist?
    • How do I get reimbursed?
    • Your questions?
contact me
Contact Me
  • Peggy Mullaly-Quijas, Executive Secretary
    • MCMLA - Midcontinental Chapter of the Medical Library Association, PO Box 2218, Lee\'s Summit, MO 64063-2218
    • (v) 816.235.1871
    • (f) 816.235.6570
    • [email protected] (also pager)
    • [email protected]
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