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Module 11. Monitoring and Evaluation. Basic M&E Requirements of a Joint Programme. Every JP Document should have an M&E Framework and an M&E Plan. It should be derived from the UNDAF or Consolidated Appeal Process M&E Framework and Plan.

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Module 11

Monitoring and Evaluation

Basic M&E Requirements of a Joint Programme

Every JP Document should have an M&E Framework and an M&E Plan

It should be derived from the UNDAF or Consolidated Appeal Process

M&E Framework and Plan

If the JP is rooted in the UNDAF, this should be derived as soon as the UNDAF framework/plan is completed

The M&E Framework should define the impact, outcomes and outputs, with indicators

The M&E Plan should schedule all major M&E activities and articulate how, when and by whom the results will be measured

Considerations for Developing an M&E Framework and M&E Plan

All partners are jointly responsible for the M&E framework and plan

Ensure the coordination of field visits between partner agencies for monitoring JPs

Implementation of M&E Framework should be shared among Agencies according to thematic and geographic presence/capacity, suited to the purpose

Existing data sources should also be used for measuring baselines and for tracking results

The cost of M&E activities should be incorporated in the JP budget .

Before implementing a JP, review the M&E plan and ask:

  • Who will do what?

  • When will it be done?

  • Where will it be done?

  • How will it be done?

  • How much will it cost?

All financial inputs should be tagged for identification to the JP, for easy extraction of data

Evaluation of a Joint Project

Five Standard Evaluation criteria should be used






Coherence and, management and coordination

should also be considered

Evaluation of a Joint Project

Using standard criteria for evaluation:


Of objectives to local beneficiaries

& consistent with international goals and commitments


Have the invested resources achieved the desired result?

How has the JP contributed to achieving the national agenda?

How has the JP enhanced ownership and helped development of national capacity?


How has the JP affected transaction costs for the government and agencies alike?

Evaluation of a Joint Project

Using standard criteria for evaluation continued...


To what extent are:

  • partners working together

  • gender, HRBA & RBM understood and pursued in a coherent fashion?

  • capacity development based on and pursued according to common analysis?


  • What is the probability of benefits accruing after the JP comes to an end ?

Management and Coordination

  • How well are responsibilities implemented in a complementary fashion?

  • How well have the coordination functions been fulfilled?

  • What have been the effects of the coordination/ lack on the programme?

Review of Annual Work Plans (AWP)

JP Work plan reviews need to be performed

  • The results feed into the JP SC for overall review and monitoring

  • The results of the reviews are reflected in the UNDAF Theme Groups

Discuss JP with Donors/Partners

Agency define Programme

Agency Programme Docs Discussed at HQ

Mid-Term UNDAF


JPs Modified/Established

Formulate JP

Agency Programme completed

Joint Strategy Meeting



Agency Ops Docs signed with governments



& Monitoring


Review s

JP Reviews


JPs in Operations Documents

JPs in Annual UNDAF Review

JPD, MOU, LOA signed


JPs in Annual Report

CCA/UNDAF Planning Cycle

UNDAF Mid Term Cycle

Joint Programme Cycle