Module 11
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Module 11. Monitoring and Evaluation. Basic M&E Requirements of a Joint Programme. Every JP Document should have an M&E Framework and an M&E Plan. It should be derived from the UNDAF or Consolidated Appeal Process M&E Framework and Plan.

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Monitoring and Evaluation

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Monitoring and evaluation

Module 11

Monitoring and Evaluation


Monitoring and evaluation

Basic M&E Requirements of a Joint Programme

Every JP Document should have an M&E Framework and an M&E Plan

It should be derived from the UNDAF or Consolidated Appeal Process

M&E Framework and Plan

If the JP is rooted in the UNDAF, this should be derived as soon as the UNDAF framework/plan is completed

The M&E Framework should define the impact, outcomes and outputs, with indicators

The M&E Plan should schedule all major M&E activities and articulate how, when and by whom the results will be measured


Monitoring and evaluation

Considerations for Developing an M&E Framework and M&E Plan

All partners are jointly responsible for the M&E framework and plan

Ensure the coordination of field visits between partner agencies for monitoring JPs

Implementation of M&E Framework should be shared among Agencies according to thematic and geographic presence/capacity, suited to the purpose

Existing data sources should also be used for measuring baselines and for tracking results

The cost of M&E activities should be incorporated in the JP budget .


Monitoring and evaluation

Before implementing a JP, review the M&E plan and ask:

  • Who will do what?

  • When will it be done?

  • Where will it be done?

  • How will it be done?

  • How much will it cost?

All financial inputs should be tagged for identification to the JP, for easy extraction of data


Monitoring and evaluation

Evaluation of a Joint Project

Five Standard Evaluation criteria should be used

Relevance

Effectiveness

Efficiency

Impact

Sustainability

Coherence and, management and coordination

should also be considered


Monitoring and evaluation

Evaluation of a Joint Project

Using standard criteria for evaluation:

Relevance

Of objectives to local beneficiaries

& consistent with international goals and commitments

Effectiveness

Have the invested resources achieved the desired result?

How has the JP contributed to achieving the national agenda?

How has the JP enhanced ownership and helped development of national capacity?

Efficiency

How has the JP affected transaction costs for the government and agencies alike?


Monitoring and evaluation

Evaluation of a Joint Project

Using standard criteria for evaluation continued...

Coherence

To what extent are:

  • partners working together

  • gender, HRBA & RBM understood and pursued in a coherent fashion?

  • capacity development based on and pursued according to common analysis?

Sustainability

  • What is the probability of benefits accruing after the JP comes to an end ?

Management and Coordination

  • How well are responsibilities implemented in a complementary fashion?

  • How well have the coordination functions been fulfilled?

  • What have been the effects of the coordination/ lack on the programme?


Monitoring and evaluation

Review of Annual Work Plans (AWP)

JP Work plan reviews need to be performed

  • The results feed into the JP SC for overall review and monitoring

  • The results of the reviews are reflected in the UNDAF Theme Groups


Monitoring and evaluation

Discuss JP with Donors/Partners

Agency define Programme

Agency Programme Docs Discussed at HQ

Mid-Term UNDAF

Review

JPs Modified/Established

Formulate JP

Agency Programme completed

Joint Strategy Meeting

JPs/UNDAF

Evaluation

Agency Ops Docs signed with governments

UNDAF

Implementation

& Monitoring

JP

Review s

JP Reviews

IDENTIFY JP

JPs in Operations Documents

JPs in Annual UNDAF Review

JPD, MOU, LOA signed

CCA

JPs in Annual Report

CCA/UNDAF Planning Cycle

UNDAF Mid Term Cycle

Joint Programme Cycle


Monitoring and evaluation

End Module 11


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