Contract Negotiations
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Contract Negotiations. Lori Bower Vice President National Conferences. Event Specifications. Know your needs to obtain what is needed: Dates Locations Vendors Space & Furnishings Catering Technical Sessions Guestrooms Golf Course . Preparing Your Event Specifications.

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Contract Negotiations

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Contract negotiations

Contract Negotiations

Lori Bower

Vice President

National Conferences


Contract negotiations

Event Specifications

Know your needs to obtain what is needed:

Dates

Locations

Vendors Space & Furnishings

Catering

Technical Sessions

Guestrooms

Golf Course


Contract negotiations

Preparing Your Event Specifications

Daily Events Scheduled - Days, Dates & Times

Function/Room Sets

Estimating Attendance


Contract negotiations

Preparing Your Event Specification

Estimating Catering

Technical Requirements – Audio/Visual, Telephone & Data

Guestroom NIGHTS


Contract negotiations

Let the Negotiations Begin

  • Rates & Attrition

  • Cut-Off Dates

  • Deposits & Billing

  • Onsite & Post Event Reporting


Contract negotiations

Visitors Bureau, Site Visits & Proposals

Enlist the Expertise of Your Local Convention & Visitors Bureau

Contact Multiple Venues

Physically Inspect a Minimum of Three Sites

What to Look For During Your Site Inspection

Proposals Before Contracts


Contract negotiations

Let the Negotiations Begin

They Need You More Than You Need Them! Make the Hotel’s Contract Your Own

Nonprofit vs. Corporate

Know Venue Exclusives to Avoid Expenses Not Budgeted

Multi-Year Discounts

Services for Guestrooms


Contract negotiations

Contract Clauses in Layman Terms

ADA

Construction, Remodeling & Deterioration of Venue

Change in Ownership or Management

Indemnification & Hold Harmless


Contract negotiations

Contract Clauses in Layman Terms

Arbitration

Union Contracts

Force Majeure (with/without Contract Contingency Clause)

Co-Dependency with Other Facilities

Group Cancellation


Contract negotiations

Executing the Contract

We are here to support your event; let us help! SCTE National Conferences Review

Agreement Due Date

Acknowledgement

Authorized Signature(s)


Contract negotiations

Executing the Contract

The hosting venue can make or break your event;

do not settle for less than what is required!


Contract negotiations

Questions


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