International Safety Management Code – ISM Code

1. International Safety Management Code – ISM Code October 2011 Rev: 1 Doc. Control No: HQS-014-17-002

2. Learning Outcomes • History of the ISM Code • What is the ISM Code? • Why is there a ISM Code? • Objectives of the ISM Code • Elements of the ISM Code

3. Definitions ISM International Safety Management IMO International Maritime Organization MODU Mobile Offshore Drilling Unit SMS Safety Management System SOLAS Safety Of Lives at Sea DOC Document of Compliance SMC Safety Management Certificate

4. Familiarizations Objectives • To give to all Onshore & Offshore staff a knowledge about what the ISM Code is and its function. • To describe the ISM Code structure • To present the compliance planning to comply with ISM Code.

5. History of the ISM Code 1980’s - There was mounting concern about the poor management standards in shipping. Investigations into accidents revealed major errors on the part of the management. 1987 - the Maritime Safety Committee was called to develop guidelines concerning shipboard and shore-based management to ensure the safe operation of ships. 1993 - The ISM Code for the Safe Operation of Ships and for Pollution Prevention was adopted by the IMO as Resolution A.741(18). 1994 - Amendments to the International Convention for the Safety of Life at Sea (SOLAS) 1974, the International Safety Management Code (ISM Code) became mandatory.

6. What is the ISM Code? The ISM Code is an international standard for the safe management and operation of ships and for pollution prevention. The Code requires each owning or managing company to establish a Safety Management System (SMS) to ensure the safe operation of the ships under their management. It came into force on 1 July 1998 as SOLAS Chapter IX, ‘‘Management for the Safe Operation of Ships’’.

7. Why is there a ISM Code? It is estimated that a high proportion of maritime accidents (80%–90%) are attributed to human error. Investigations into accidents highlighted shortcomings on the part of ship management both at sea and ashore.

8. One of the Reasons for ISM • The tragic loss of the Herald of Free Enterprise in 1987 was a catalyst in this process. 193 Persons died

9. The Objectives of the ISM Code ISM Code aims to ensure Safety at sea, Prevention of human injury or loss of life, and avoidance of damage to the environment, particularly the marine environment, and to the property.

10. Who does it concern? It applies to ALL Passenger ships, Oil & Chemical tankers, Bulk carriers, Gas carriers. Other cargo ships above 500 gross tonnage and Self Propelled MODU were required to comply no later than 1 July 2002. It does not apply to vessels below 500 gross tonnage or Military vessels. Companies can also voluntarily undertake ISM compliance if their vessels do not meet compulsory criteria. Songa Offshore has undertaken voluntary ISM compliance for all fleet vessels.

11. How is the ISM Code Achieved? To achieve the aims of ISM Code, each company should: Establish a Safety and Environmental Protection policy which is implemented and maintained by all staff both Onshore & Offshore.

12. Elements of the ISM Code • General • Safety and Environmental Protection Policy • Company Responsibilities and Authority • Designated Person(s) • Master’s Responsibility and Authority • Resources and Personnel • Shipboard Operations • Emergency Preparedness • Reports and Analysis of Non-conformities, Accidents, and Hazardous Occurrences • Maintenance of the Ship and Equipment • Documentation • Company Verification, Review and Evaluation • Certification and Periodical Verification

13. Element 1 – General • Definitions used within the code • Objectives of the ISM Code • Application (SOLAS Reg 1X2 – Application) • Functional Requirements for a Safety Management System

14. Element 2 – Safety & Environmental Protection Policy The Company should establish a Safety and Environmental protection policy. The Company should ensure that the policy is implemented and maintained at all levels of the organization both ship based as well as shore based.

15. Element 3 – Company Responsibilities and Authority Identification of the operator If the entity who is responsible for the operation of the ship is other than the owner, the owner must report the full name and details of such entity to the Administration. The Company Should define and document the responsibility, authority and interrelation of all personnel who manage, perform and verify work relating to and affecting safety and pollution prevention. Provision for adequate resources The Company is responsible for ensuring that adequate resources and shore-based support are provided to enable the designated person or persons to carry out their functions.

16. Element 4 – Designated Person (s) To ensure the safe operation of each ship and to provide a link between the company and those on board, every company, as appropriate, should designate a person or persons ashore having direct access to the highest level of management. The responsibility and authority of the Designated Person or persons should include monitoring the safety and pollution prevention aspects of the operation of each ship and to ensure that adequate resources and shore based support are applied, as required.

17. Element 4 – Designated Person (s) • The Designated Person (DP) for Songa Offshore is: Ole Petter Landa - Vice President QHSE Email: oplanda@songaoffshore.com Business Phone: +357 2520 7778 Cell Phone: +357 9777 0873 • The Alternate DP for Songa Offshore is: Ian Martin - Vice President Operations Email: imartin@songaoffshore.com Business Phone: +357 2520 7780 Cell Phone: + 357 9777 0870

18. Element 5 – Master’s Responsibility & Authority The Company should clearly define and document the Master’s responsibility with regard to: • Implementing the Safety & Quality and Environmental protection policy of the Company; • Motivating the crew in the observation of that policy. • Issuing appropriate orders and instructions in a clear and simple manner. • Verifying that specified requirements are observed, and • Reviewing the SMS and reporting its deficiencies to the shore-based management.

19. Element 6 – Resources and Personnel • The Company should ensure that the Master is: • Properly qualified for command; • Fully conversant with the Company's SMS; and • Given the necessary support so that the Master's duties can be safely performed. The Company should ensure that each ship is manned with qualified, certificated and medically fit seafarers in accordance with national and international requirements.

20. Element 7 – Shipboard Operations The Company should establish procedures for the preparation of plans and instructions, including checklists as appropriate, for key shipboard operations concerning the safety of the ship and the prevention of pollution.The various tasks involved should be defined and assigned to qualified Personnel.

21. Element 8 - Emergency Preparedness The Company should establish procedures to identify, describe and respond to potential emergency shipboard situations. The Company should establish a program for drills and exercises to prepare for emergency actions. The SMS should provide for measures ensuring that the Company's organization can respond at any time to hazards, accidentsand emergency situations involvingits vessels.

22. Element 9 - Reports & Analysis Nonconformities, Accidents, and Hazardous Occurrences The SMS should include procedures ensuring that non-conformities, accidents and hazardous situations are reported to the Company, investigated and analysed with the objective of improving safety and pollution prevention. The Company should establish procedures for the implementation of corrective action, including measures intended to prevent recurrence.

23. Element 10 – Maintenance of Ship and Equipment The Company should establish procedures to ensure that the ship is maintained in conformity with the provisions of the relevant rules and regulations and with any additional requirements which may be established by the Company. • In meeting these requirements, the Company should ensure that: • Inspections are held at appropriate intervals; • Any non conformity is reported, with its possible cause, if known; • appropriate corrective action is taken; and • records of these activities are maintained.

24. Element 11 – Documentation The Company should establish and maintain procedures to control all documents and data which are relevant to the SMS. • The Company should ensure that: • Valid documents are available at all relevant locations; • Changes to documents are reviewed and approved by authorized personnel; and • Obsolete documents are promptly removed.

25. Element 12 – Company Verification, Review & Evaluation The Company should carry out internal safety audits to verify whether safety and pollution-prevention activities comply with the SMS. Internal audits should be conducted in order to verify that the SMS is functioning effectively. While there is no stated period for audit, most Companies opt to audit each office or vessel annually. The Company should periodically evaluate the efficiency of and, when needed, review the SMS in accordance with procedures established by the Company.

26. Part B, Element 13 – Certification and Periodic Review The ship should be operated by a company which has been issued with a Document of Compliance (DOC) The Safety Management Certificate should be issued to a ship for a period which should not exceed five years.

27. Masters Review of Elements The Master or OIM is to submit to the Designated Person Ashore the monthly Masters Review. Designated Person to review submitted elements and provide written feedback to Master or OIM.