1 / 12

District AUP, Data Transparency & Model Policy Overview

District AUP, Data Transparency & Model Policy Overview. What is this about?. District Acceptable Use Policies Student Data Accessibility, Transparency & Accountability Act of 2014 District Data Policy – Model Policy Overview Best Practices Data Transparency What to Communicate

Download Presentation

District AUP, Data Transparency & Model Policy Overview

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. District AUP, Data Transparency & Model Policy Overview

  2. What is this about? • District Acceptable Use Policies • Student Data Accessibility, Transparency & Accountability Act of 2014 • District Data Policy – Model Policy Overview • Best Practices • Data Transparency • What to Communicate • How to Communicate Data Practices

  3. District Acceptable Use Policies • What if any changes have been made in Federal Law • When was the district’s Acceptable Use Policy (AUP) last reviewed • Are there policies in place to have all students and staff sign the plan • What should be included in an AUP • Who should review and approve your District’s AUP

  4. Student Data PolicySB1372 (33-133) • Known as “Student Data Accessibility, Transparency and Accountability Act of 2014 • Legislative Intent • Definitions • Actions • Publish data elements • State the reason the data is collected • Review data elements collected at least annually • Develop, publish and make publically available policies

  5. Student Data PolicySB1372 (33-133) • Perform compliance audits • Develop criteria for the approval of any research & data requests from state and local agencies, legislators, etc. • Ensure that any contracts require destruction dates and policies • Ensure that any contracts contain specific use restrictions – prohibits secondary uses of student data • Develop a “Model Policy” • Inform/provide awareness training for the districts

  6. Student Data PolicySB1372 (33-133) Requirements • Federal reports provided by the state (with the exception of Migrant data) must be reported in the aggregate • Provide notification to students and parents of their rights under the federal and state laws • Protect student data from data breaches • Any person determined to have violated the law and released unauthorized student level data is subject to a civil penalty not to exceed $50,000

  7. Model Policy Overview What is the Model Student Data Privacy & Security Policy • Provides a model for school district to use • Required by the Idaho Data Accountability Act • Provides guidance regarding: • Collection of education data • Access to educational data • Security of educational data • Addresses appropriate use of education data to protect student privacy • Provides links to valuable resources

  8. Best Practices How to keep your data safe Not the law, but………. • Do not send student level data via email • Password protect files • Do not share passwords • Single Sign-on • Every user has there own login and password • Roles based • Lock your computer

  9. Data Transparency • Why is transparency important • Required Privacy Rights Notifications (FERPA and PPPA • FERPA – Family Education Rights and Privacy Act • Annual notification of their rights under FERPA • Disclosure of what the district deems directory information • PPRA – Protection of Pupil Rights Amendment • Applies only to elementary and secondary school • Must develop and adopt certain policies • Annual notification (beginning of school year)

  10. What to Communicate • All mandatory notifications • The data you collect • Purpose of the collected data • Data protection methods • Sharing of information with any third party (other than the State Department of Education)

  11. How to Communicate Data Practices • Use your website & other forms of communication • Part of a multi-layered approach to communication • Website, newsletters, blog posts, announcements and student/parent handbooks • Post electronic copies of your required FERPA, PPRA and Idaho Data Policy to your website • Link to other resources • Be clear, concise and consistent in messaging • Use plain language whenever possible • Include a glossary with definitions

  12. Questions? Joyce Popp jpopp@sde.idaho.gov (208) 332-6970

More Related