State Advisory Group

1. State Advisory Group Pre Bid Conference Formula Grant Application

2. JJDP Staff • Anna Kelly, Administrator 405-530-2804 anna.kelly@oja.ok.gov • Dennis Luman 405-530-2900 • Laura Broyles 405-530-2928 • Penny Sprague 405-530-2989

3. Funds available through the Juvenile Justice and Delinquency Prevention Act of 1974, as amended. SAG consists of members from public/private sector appointed by the Governor to advise on juvenile issues. SAG funds programs for prevention, early intervention, diversion, post-adjudication and aftercare services to youth, at-risk youth, and juvenile offenders and their families. State Advisory Group(SAG)

4. http://www.ok.gov/oja/Community_Based_Youth_Services/SAG_2012_Grant__Applications.htmlhttp://www.ok.gov/oja/Community_Based_Youth_Services/SAG_2012_Grant__Applications.html http://www.ok.gov/oja/

8. General Information • Successful applicants will receive a contract for one year, effective July 01, 2012 to June 30, 2013. • Programs, which meet goals, will be eligible for two one year continuation contracts. • Applications must be for new programs. • Applicants must identify subcontractor(s) in original proposal. • Applicants must submit a subcontractors agreement, which is signed by both parties and identifies the responsibilities of services to be provided by the subcontractor.

9. Applications will be accepted for programs in the following category: Delinquency Prevention and Diversion Native American Programs Disproportionate Minority Contact - Tulsa

10. Model Programs Guidewww.dsgonline.com

13. Search for Prevention Programs

16. Delinquency Prevention • To fund programs, research or other initiatives designed to reduce the incidence of delinquency referrals from the youth population determined to be at risk of becoming delinquent. • Eligible Applicants: Units of local government, school districts, private non-profits, and Native American Tribes. • Maximum amount of award to single First Year applicant: $50,000

17. Native American • Encourage the development of programs and services to reduce the Native American contact with the Juvenile Justice System. • Eligible Applicants: Native American Tribes or their designee. • Maximum amount of award to single First year Applicant: $50,000

18. Disproportionate Minority Contact • Community and Strategic Planning (CASP) for Reduction of DMC for Tulsa County. • Recruit and implement a local DMC Reduction Coalition. • Maximum amount of award to single First Year applicant: $50,000

19. Baseline Data Collection • Be sure to collect and document baseline data before program implementation.

20. Federal Performance Indicators

21. Federal Performance Indicators - Continued

22. Rating of Grant Applications • Problem statement • Goals objectives and performance indicators • Program plan • Management and Organization • Partnerships • Budget YR-1, 90% YR-2, 80% YR-3

23. Grant Checklist • Form 1- Cover sheet • Program Narrative- not to exceed 3 typed pages • Form 2- Certification and Agreement to Standard Conditions • Department of Justice Certifications • Budget Summary and Budget Attachments • Financial Capability Questionnaire • Certification Letter from CPA • Letters of Support (3) • Private Non-Profit’s- Letter from Unit of Government and Certificate of Incorporation, Articles of Incorporation, and By-Laws.

24. Reporting Requirements for Successful Applicants • Authorization to Sign Project Documents • Federal Civil Rights Certification & Checklist • Request for Payment of Funds, Expenditure Report (including supporting documentation) • Quarterly Progress Reports • Closeout Documents at the end of each year • Deadlines: Send them in on time or your reimbursements will be placed on hold

25. Helpful Hints • Achievable goals and objectives • Monitoring/ Documentation • Grant writers vs. grant programs staff • Financial Capacity

26. Budget

27. Reimbursable Costs Basic Considerations for Expenditures • Be Necessary (purchases must be timely) • Be Fair & Reasonable • Be Allocable (all costs must be billable to separate funding sources) • Be Net of all Credits (rebates/credits must be passed on to OJA) • Be Adequately documented (copies of receipts for all expenses must be submitted with each request for reimbursement) • Be consistent with contractor’s policies and procedures of other activities • Conform to any limitations or exclusions listed in the cost principles (e.g. entertainment, fines, penalties, food/drink, etc.)

28. Program Income (e.g. registration fees – subject to the same “strings” as the grant funds and must be expended prior to requesting reimbursement) • Cost Sharing (can’t fund the same program with two federal funding sources) • Supplanting (can’t reduce local funds because of the existence of federal funds.) • Indirect Costs (must have a federally approved indirect cost agreement to include this item in your proposed budget, otherwise all costs must be allocated and billed as direct.)

29. Procurement Procedures • Less than $5,000 (small purchases) • $5,000 up to $10,000 (Phone Solicitations) • Over $10,000 up to $100,000 (Written Quotes) • Over $100,000 (ITB / RFP) • Sole Source/Sole Brand Purchases

34. Automatic formula Total Annual Salary X % devoted to program must equal =Federal Funds Requested + Other Funding or error will be displayed

39. Type of Benefit must be entered

44. Need to Click on the Other Tab but one is not showing at the bottom of the page…

45. Click on the far right black arrow

48. Questions & Answers