style for readability
Download
Skip this Video
Download Presentation
Style for Readability

Loading in 2 Seconds...

play fullscreen
1 / 16

Style for Readability - PowerPoint PPT Presentation


  • 117 Views
  • Uploaded on

Style for Readability. Blay Whitby 2005 [email protected] Style for Readability. Look back in fond remembrance Structure - yet again Micro-structure Sentences Use and abuse of sentences . Layout. Aim: Ease of Reading Techniques: Don\'t overfill the page

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Style for Readability' - arleen


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
style for readability1
Style for Readability
  • Look back in fond remembrance
  • Structure - yet again
    • Micro-structure
  • Sentences
    • Use and abuse of sentences

Technical Communications

layout
Layout
  • Aim: Ease of Reading
  • Techniques:
    • Don\'t overfill the page
    • Leave space around titles
    • Clear print
    • Title page
    • Contents
    • Page numbers
    • Names, Dates, Addresses, email, www.

Technical Communications

slide4
Pace
  • The rate at which the printed page presents information to the reader In technical writing it should maintain the interest of the T.A.Rathbone(1966)
  • \'Enables the reader to keep his mind working just a fraction of second behind his eye as he reads along\'
    • See Rathbone\'s examples

Technical Communications

sections paragraphs
Sections & Paragraphs
  • Length should be adjusted to meet:
    • The level of complexity of the topic
    • The technical level of the T.A.
    • The position in the report
  • A good paragraph will convey just one idea Ideally this will stated in a topic sentence, then developed logically
  • Too long is a far more frequent mistake than too short

Technical Communications

sentences
Sentences
  • Just as a well-structured report is easier to read than a poorly-structured one, so a well-structured sentence is easier to read than an unstructured or confused one.

Technical Communications

style for readability2
Style for Readability
  • The ideal sentence should convey just one thought, which should be its primary clause.
    • Any subordinate clauses should be closely related ideas.
    • The first and last words are in emphasized positions.
    • Non-sentences will be penalized. Grammar alone does not a good sentence make.

Technical Communications

how many sentences
How many sentences?
  • Live And Let Die
  • The Man With The Golden Gun
  • The Spy Who Loved Me
  • For Your Eyes Only
  • You Only Live Twice
  • On Her Majesty’s Secret Service
  • From Russia With Love
  • Never Say Never Again
  • Tomorrow Never Dies
  • A View To A Kill

Technical Communications

how many sentences1
How many sentences?
  • Live And Let Die √
  • The Man With The Golden Gun
  • The Spy Who Loved Me
  • For Your Eyes Only
  • You Only Live Twice
  • On Her Majesty’s Secret Service
  • From Russia With Love
  • Never Say Never Again
  • Tomorrow Never Dies
  • A View To A Kill

Technical Communications

how many sentences2
How many sentences?
  • Live And Let Die √
  • The Man With The Golden Gun
  • The Spy Who Loved Me
  • For Your Eyes Only
  • You Only Live Twice √
  • On Her Majesty’s Secret Service
  • From Russia With Love
  • Never Say Never Again
  • Tomorrow Never Dies
  • A View To A Kill

Technical Communications

how many sentences3
How many sentences?
  • Live And Let Die √
  • The Man With The Golden Gun
  • The Spy Who Loved Me
  • For Your Eyes Only
  • You Only Live Twice √
  • On Her Majesty’s Secret Service
  • From Russia With Love
  • Never Say Never Again √
  • Tomorrow Never Dies
  • A View To A Kill

Technical Communications

how many sentences4
How many sentences?
  • Live And Let Die √
  • The Man With The Golden Gun
  • The Spy Who Loved Me
  • For Your Eyes Only
  • You Only Live Twice √
  • On Her Majesty’s Secret Service
  • From Russia With Love
  • Never Say Never Again √
  • Tomorrow Never Dies √
  • A View To A Kill

Technical Communications

voices
Voices
  • Most technical writers over-use the passive voice e.g.  
    • \'The identification of the of the components in the module is by colour codes.\'
  • The active voice is usually shorter and clearer.
    • \'Colour codes identify the components in the module\'.

Technical Communications

personal and impersonal forms
Personal and Impersonal Forms
  • Many authorities (eg. Turk and Kirkman, 1982) suggest using the personal form in preference to the impersonal e.g.
    • \'I feel that you should continue using JAVA for this task.‘
  • Compare:  
    • \'JAVA would appear to be the most suitable language for this task.\'

Technical Communications

personal and impersonal forms1
Personal and Impersonal Forms
  • Impersonal forms may be becoming old-fashioned. However, don\'t make it too personal - a technical report is not a letter.
  • Readability for the T.A. must be the overriding decision criterion - do not make changes just because you suspect something is \'good style\'.

Technical Communications

usage of words
Usage of Words
  • Consider the T.A. Follow the accepted rules of \'good English‘.
  • Use words accurately - are you sure it means exactly what you want to say (dictionary).
  • Use words sparingly - is there a simpler, better word? (thesaurus).
  • Do not use 10 words where one will do.

Technical Communications

ad