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Human Resource Integration

Human Resource Integration. Mumbai, June 2009. 1. The Concept. Accounts Department. Asset Management. Admin. Leave Records. Human. Resource. Time Office. Payroll Section. P&IR. 2. Candidate Interview Invite Employee Recruit Docket Docket Updation Status Interview Assessment

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Human Resource Integration

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  1. Human Resource Integration Mumbai, June 2009

  2. 1 The Concept Accounts Department AssetManagement Admin LeaveRecords Human Resource Time Office PayrollSection P&IR 2

  3. Candidate Interview Invite • Employee Recruit Docket • Docket Updation Status • Interview Assessment • Interview Panel Response • Interview Matrix • CTC Proposal / • CTC Approval • Offer Letter • Acceptance Status • Date of Joining • Flexi Module • Auto Employee No. Generation • Budget Proposal • Budget Approval • Employee Requisition • Employee Sanction • Induction Schedule • Induction Matrix • Induction Feedback Budget Recruitment Induction 1 The Concept Human Capital 3

  4. Personal & Career • Qualification • Language • VISA • Emergency Contacts & Medical Info • Skill & Talent Matrix Budget Recruitment Induction HRIS • Attendance Calender • Compensatory Off • Leave Application • Absence Regular' ion • Workflow based Approvals • Leave Cards / Valuation • Attendance Update • Swipe Cards • Negative Attendance • Info on Latecomer • Attendance Register • Attendance Summary • Requisition • Sanction • Allotment • Receipt Confirmation • Status Reports • Telephone • Mobile • Fuel Reimbursement • Medical • Leave • LTA Attendance & LMS Asset Allocation & Reimbursement 1 The Concept Human Capital 4

  5. Salary Journals • Integration with Financial Systems • Cost Center Repots • Bank Transfer Reports • Salary Payable Reconciliation • Payroll Analysis • Online Payslips Display • Salary Cards • CTC Info Slips • Incentive & Deductions • Bonus • Gratuity • Employee Declaration • Tax Projection/Simulation • Tax Calculation & Recovery through System • Manual overide of system calculation • Challan Payment Updates • Income Tax Challan Adjustments • Income Tax Quarterly Returns • Annual Returns Form 24 • Form 16 • Statement in lieu of Form 16 Budget Recruitment Induction Taxation HRIS Payroll Attendance & LMS Accounting Asset Allocation & Reimbursement 1 The Concept Human Capital 5

  6. Learning Material • Training Calendar • Training Allocation • Create your own questionnaire • Set Organization, Department, Team & Individual Goals • Mid Term & Annual Appraisal • Self Appraisal • Multiple Template • Create your own Appraisal template • Survey @click of button • Broadcasting • Feedback • Online Resignation • Acceptance • Broadcast • Lock System Access • Final Settlements • Exit Interview Separation Budget Training & Appraisal Recruitment Employee Survey & Broadcasting Induction Taxation HRIS Payroll Attendance & LMS Accounting Asset Allocation & Reimbursement 1 The Concept Human Capital 6

  7. Classroom Training Market CTC Info Outdoor Visits Compare HR Cons. Seminars & Conf. Temp&Perm. Staffing … Referral Check Separation Budget … Police Verification … House Hunting Training & Appraisal Recruitment Employee Survey & Broadcasting Induction Taxation HRIS Payroll Attendance & LMS The glue that holds it together HR & Payroll Accounting Asset Allocation & Reimbursement Domicile … Passport Physical - Electronic Civil, Elect & Plumb. Access Systems IT Returns Filing Visitor Management Loans & Investments … Computers Maint. … … … 1 The Concept Human Capital 7

  8. Thank You 8

  9. HR & Payroll Processing Solution PRODUCTS & SERVICES KEY BENEFITS How does it WORK 10 REASONS why should you choose Us 9

  10. HR & Payroll Processing Solution PRODUCTS & SERVICES 10

  11. 1 PRODUCTS & SERVICES Budget … … … … … … …

  12. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment

  13. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction

  14. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS

  15. 1 PRODUCTS & SERVICES Budget • An HR module that replicates the Physical WORKFLOW in the electronic space. • Authorizations - leave applications, absence regularization, compensatory off • Summary - company-wise, dept-wise, branch wise attendance • Pending - pending / approved leave applications • Enhanced Tools in the form of Dashboard, Alerts, etc. Recruitment Induction HRIS Attendance & LMS

  16. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement

  17. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement Accounting

  18. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement Accounting Taxation

  19. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement Accounting Taxation Payroll

  20. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement Accounting Taxation Payroll Employee survey & BC

  21. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement Accounting Taxation Payroll Employee survey & BC Training & Appraisal

  22. 1 PRODUCTS & SERVICES Budget … … … … … … … Recruitment Induction HRIS Attendance & LMS Asset-Reimbursement Accounting Taxation Payroll Employee survey & BC Training & Appraisal Separation

  23. HR & Payroll Processing Solution PRODUCTS & SERVICES KEY BENEFITS 23

  24. 2 Key BENEFITS Employee Self Service • Access from anywhere and Update anytime • Update personal and professional information • Access the application on the web • Ala Carte • Choose & change fixed / flexi salary component • Simulate and Plan Personal Taxes • Provide Tax declarations Online • View Reports • View attendance • Apply for Leave • Generate Reports • View and print pay slips • View Payroll history • View history of Leave availed 24

  25. 2 Key BENEFITS Employee Self Service • Information at Employee’s fingertips • View and print PAYSLIP • On line Salary Card showing Earnings & Deductions • Loan Recovery and Court recovery • View CTC sheet detailing item wise availed / unavailed amount. • Standard reports @ click of a button • Salary Journal • Payroll Disbursement module • Wage Register • Monthly and Annual Payroll Reconciliation module • Accuracy in Payroll processing • Pre Payroll process checklist to ensure all deductions / recovery / incentives / declarations are captured before the payroll process is run • Tightly integrated module that ensures all benefit / deductions information appears across the system. • Statutory / Taxation module ensures • Prompt and (default free) recovery of Tax based on employees declaration. • Data in required format for filing of monthly, quarterly and annual reports (PF / ESCI / PT / Form 24 etc.) Payroll Accuracy 25

  26. 2 Key BENEFITS Employee Self Service • An HR module that not only replicates the physical WORKFLOW, but also betters it by providing enhanced web tools (Dashboard, Alerts, etc.). • Manage and Retain your Assets • Tracks all HR-related information about your employees including personal details, employment history & salary information. • Interactive dialogue between the Candidate-Employee/ Supervisor and HR for CTC approval • HR DASHBOARD • Snapshot of Employee count / Department strength • Action pending (leave application / asset allocation) • Browser based Favourite concept (most visited links) • An Alert for forthcoming birthdays / anniversary • Administrative control • Workflow based authorization for Reimbursements and Asset allocation • Tracking of various assets / reimbursements given to an employee • Monitoring of Asset being returned for a F&F settlement Payroll Accuracy HR Management 26

  27. 2 Key BENEFITS Employee Self Service • A web based 24X7 self service HR module covering every aspect of the Employee Life Cycle. • Recruitment & Induction (under development) • Employment • Termination • Modular / Flexible Structure • Role based module access. • Customizable module access • Scalable • Capability to Setup and Start at short notice. • Easy to Implement. • Web Technology • .NET Framework 2.0 • SQL Server 2000 • IIS Web Server Payroll Accuracy HR Management State of the art Tech 27

  28. 2 Key BENEFITS Employee Self Service • At a fraction of existing cost, HR & Payroll soln does the job of • A Payroll assistant • Attendance management • Salary processing • Accounting entries generation • An HR Assistant • Leave Management • CTC, Reimbursements, Asset & Loan management • Tracks and Controls all HR related information • A Taxation expert • provides employees with online tax declaration facility • ensures accurate and reliable tax computation • generates relevant M - Q - A Statutory reports • A Tech expert • A state-of-art Web based 24X7 application • Easy to implement. Easy to Customize solution • Not only replication of the physical WORKFLOW, but also betters it by providing enhanced web tools (Dashboard, Alerts, etc.). Payroll Accuracy HR Management State of the art Tech Cost effective 28

  29. HR & Payroll Processing Solution PRODUCTS & SERVICES KEY BENEFITS How does it WORKS 29

  30. Head Count Budget eRecruit, Induction, Attendance, HRIS, Payroll, Reports & Master updates Allotments Reimbursement Approvals Workflow HUMAN RESOURCE BENEFITS ADMIN Attendance Asset, HRIS, Payroll Reimbursement Administration Appointments EMPLOYEE Master Updates User Security HRIS Attendance Payroll Deductions Financials Statutory Returns Statutory Labor Reports PAYCOM ADMIN PAYROLL ADMIN 3 Understanding THEME of ‘HR&PP Workplace’ 30

  31. 3 Understanding THEME of ‘HR&PP Workplace’ • HR&PP Workplace solution is developed around 4 main • Areas of functionalities: • HR Management - covers all other HR aspects, right from job application up to retirement of the employee. • Benefits Administration - easy administration & tracking of employee benefits. • Payroll Accounting - automation of the gathering of data on employee time, attendance, various deductions, taxes and reports. • EMPLOYEE is the most valuable asset, of any organization in the world. Through eRecruiter, HRMS helps the organization, to select "right person for the right job. One of the unique features of this class of functionality is that it facilitates the employee to customise his compensation package and accordingly plan his taxable salary. He ahs control over his Employee profile as it appears in the organisation. • The first step toward configuring the set-up is to choose and define • the Scope of Work. Define the Scope of Work 31

  32. 3 Understanding THEME of ‘HR&PP Workplace’ • Choose the ‘ROLE’ • Assign various ‘MODULES’ to a Role • Create USERS pertaining to that Role. • Create a ‘WORKFLOW’ to replicate the physical environment • Restrict ‘ACCESS Right’s to various confidential modules • Create Locations, Branches Departments • Create Cost Centers (two-level) Define the Scope of Work Create & Configure your HR&PP Workplace 32

  33. 3 Understanding THEME of ‘HR&PP Workplace’ • For each ‘ROLE’ set the operating rules. • Create the COMPENSATION Structure • Define Fixed & Flexible component • Choose your own Flexible compensation • Define ACCOUNTING RULES • Create HOLIDAY MASTER • Holiday Master (National and Gazetted Holidays) • Company specific Holiday Master (Annual Day, etc.) • Set LEAVE Rules • Set PL, CL and SL guidelines • Set Maternity, Adoption and Other Leave guidelines€ Define the Scope of Work Create & Configure your HR&PP Workplace Set your Rules 33

  34. 3 Understanding THEME of ‘HR&PP Workplace’ • HIRE to FIRE / RETIRE • Head Count Budget, eRecruit, Induction, Attendance, HRIS, Payroll, Reports & Master updates • Attendance, Asset, HRIS, Payroll, Reimbursement, Administration and Appointments • Allotments & Reimbursement Approvals • Payroll Deductions, Financials, Statutory Returns and Statutory Labor Reports Define the Scope of Work Create & Configure your HR&PP Workplace Set your Rules Action them 34

  35. 3 Understanding THEME of ‘HR&PP Workplace’ • Benefits Administration Reports • Attendance • Asset Request and Confirmation • HR Reports • Budget Count, Recruitment, Induction, etc. • Attendance, Compensation, Payroll reports • Employee Reports • Salary Card • PF and ESIC Reports • Leave, Reimbursement, Asset allocation etc. • Payroll Reports • Form 16 / 24 • Statutory Labour Reports Define the Scope of Work Create & Configure your HR&PP Workplace Set your Rules Action them Monitor & Feedback 35

  36. PAYCOM ADMIN • Create the ‘ROLE’ and assign various ‘MODULES’ to a Role. • Restrict ‘ACCESS Right’s to various confidential modules. • Create a ‘WORKFLOW’ to replicate the physical environment. • Does a final check before initiating the Payroll processing. • Covers all HR aspects, right from job application up to retirement. • Create ‘USERS’ pertaining to various Roles. • Create Locations, Branches Departments, Cost Centers. • Approves the ‘COMPENSATION STRUCTURE’ for Employees. HR Admin • Allocates Fixed and Movable Assets • Approves Mobile, Telephone, Other reimbursements • Decides and Approves Uniform and other Administrative allotments BENEFITS Admin PAYROLL Admin • Process Salary payments • Monitors and Administers Payroll Deductions • Controls Financials and Accounting • Generates and files all Statutory Employee (Form 16/24) & Labor Reports EMPLOYEE • Manage the HRIS database. Update personal information at convenience. • Create your own ‘COMPENSATION STRUCTURE’ • Employee Self Service • Generates Salary Card, PF and ESIC Reports • Manages Attendance, Leave, Reimbursement, Asset allocation etc. 3 How does it WORKS - Summary 36

  37. HR & Payroll Processing Solution PRODUCTS & SERVICES KEY BENEFITS How does it WORKS 10 REASONS why should you choose Us 37

  38. 4 10 REASONS why should you choose Us • An HR module which not only replicates the physical WORKFLOW, but betters it by providing enhanced web tools (Dashboard, email Alerts, etc.) • A web based 24X7 self service HR module covering the complete Employee Life Cycle • Ease to Use - It simplifies the way you recruit your employees, run your payroll, manage your records, handle employee benefits, reimbursements, calculate your taxes and ensure seamless credit to employees Bank Accounts. • Modular Structure - It provides for a Role based module access • Complete suite of Products and Services • Employee Lifecycle Management • H R Cockpit • Employee Ala Carte Module • Taxation Module • Payroll Module … and many more modules • E-Recruit Model • Employee Induction Model • Employee Self Service Module. • First Impression Report • Employee Asset Management 38

  39. 4 10 REASONS why should you choose Us (contd.) • Capability to Setup and Start at short notice. • Easy to Customize. • Easily Scalable and Flexible to meet organization's requirement • Accurate, Reliable & Cost effective service model with experienced people to run. (e.g. Payroll processing meets all the Tax and Statutory requirements.) • State of the art Technology. 39

  40. Thank You 40

  41. Candidate Interview Invite • Employee Recruit Docket • Docket Updation Status • Interview Assessment • Interview Panel Response • Interview Matrix • CTC Proposal / • CTC Approval • Offer Letter • Acceptance Status • Date of Joining • Flexi Module • Auto Employee No. Generation • Budget Proposal • Budget Approval • Employee Requisition • Employee Sanction • Induction Schedule • Induction Matrix • Induction Feedback Separation Budget Training & Appraisal Recruitment Employee Survey & Broadcasting Induction Payroll HRIS Taxation Attendance & LMS Accounting Asset Allocation & Reimbursement 1 The Concept Human Capital 41

  42. Classroom Training Market CTC Info Outdoor Visits Compare HR Cons. Seminars & Conf. Temp&Perm. Staffing … Referral Check Separation Budget … Police Verification … House Hunting Training & Appraisal Recruitment Employee Survey & Broadcasting Induction Payroll HRIS Taxation Attendance & LMS The glue that holds it together HR & Payroll Accounting Asset Allocation & Reimbursement Domicile … Passport Physical - Electronic Civil, Elect & Plumb. Access Systems IT Returns Filing Visitor Management Loans & Investments … Computers Maint. … … … 1 The Concept Human Capital 42

  43. 1 PRODUCTS & SERVICES Employee Access Manager Access Attendance • Login your attendance through multiple modes viz; • web logins • excel file upload • manual updation, and/or • biometric-smartcard m/c • View your Attendance • Absence Regularisation on account of • failed to login • outdoor training • client calls, and/or • deputation • Leave Application and Status for PL/SL/CL • Compensatory Off • An HR module that replicates the Physical WORKFLOW in the electronic space. Authorizations for • leave applications • absence regularization • compensatory off • Summary status • company-wise, dept-wise, branch wise attendance • pending / approved leave applications • Enhanced Tools in the form of Dashboard, Alerts, etc. 43

  44. 1 PRODUCTS & SERVICES Employee Access Manager Access Attendance • View your Leave balances online • Apply for Leave (PL/CL/SL) • Monitor status of your Leave applications • Modify / Withdraw Leave application before it is approved • Create HOLIDAY MASTER • Holiday Master (National and Gazetted Holidays) • Company specific Holiday Master (Annual Day, etc.) • Set LEAVE Rules • Set PL, CL and SL guidelines • Set Maternity, Adoption and Other Leave guidelines • View and Approve Leave • Set one or two level authorisations Leave Management 44

  45. 1 PRODUCTS & SERVICES Employee Access Manager Access Attendance • View and print PAYSLIP with details of • No. of days worked • Bank A/c where it is credited • Earnings & Deductions • Salary Card showing month wise Earnings & Deductions • Customise your CTC • View CTC sheet detailing item wise availed / unavailed amount. • Submit Tax declaration online and simulate your Tax Projection • View and Print Form 16 online • Interactive dialogue between the Candidate-Employee/ Supervisor and HR for CTC approval • Pre Payroll process checklist to ensure all deductions / recovery / incentives / declarations are captured before the payroll process is run • Payroll deduction facility for • PF / ESIC / PT / IT • Loan / Court recovery • Salary Journal • Payroll Disbursement module • Salary Register • Payroll Reconciliation - Mth /Ann Leave Management Payroll 45

  46. 1 PRODUCTS & SERVICES Employee Access Manager Access Attendance • Apply for Reimbursement • Telephone • Mobile • Fuel & Maintenance • Driver salary • Electricity • View Reimbursement utilization against sanctioned Limit • Apply for Special sanction if Reimbursement requests exceeds Limits • Monitor status of your request • View summary / details of Reimbursement availed. • Workflow based authorization for • Reimbursements • Asset allocation • Tracking of various assets / reimbursements given to an employee. • Monitoring of Asset being returned for a F&F settlement Leave Management Payroll Reimbursements 46

  47. 1 PRODUCTS & SERVICES Employee Access Manager Access Attendance • All PF / ESIC / PT deductions can be seen online on the application. • View and generate monthly / annual PF details. • Other reporting like Asset Request/Return and Loan Request can be made online. • Provident fund and Professional Tax with related MIS reports, statutory returns etc. • Taxation process ensures • prompt recovery of Tax based on employees declaration. • No defaults in Tax recovery • Data in required format for filing of quarterly and annual E Returns • Printing of all Statutory forms such as Form 24 / Form 16 Leave Management Payroll Reimbursements Statutory Reporting 47

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