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OUTWIT OUTSMART SURVIVOR SURVIVOR OUT-GEEK Essential Survival Skills for Navigating THE TECHNICAL JUNGLE Essential Survival Skills for Navigating THE TECHNICAL JUNGLE OUTWIT OUTSMART SURVIVOR SURVIVOR OUT-GEEK Survival Tip #1 EIS Agreement (Electronic Information Services) E I S

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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Essential Survival Skills for NavigatingTHE TECHNICAL JUNGLE

Essential Survival Skills for NavigatingTHE TECHNICAL JUNGLE


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #1

EIS Agreement(Electronic Information Services)


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E I S

PAGE #1


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E I S

PAGE #2


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E I S

PAGE #3


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EIS User Agreement Form

  • All staff and students will read the district EIS User Agreement Form

  • All staff will log-off or lock their user account when not using the computer

  • Students will use computers only with their assigned username/password. Students should never use a computer while logged in with a staff account


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EIS User Agreement Form (Cont’d)

  • Staff will ensure that only students with a signed and returned EIS form will use EIS resources, including computers

  • Staff will provide reasonable supervision of student computer use as stated in the EIS policy

  • Staff will report to their supervisor and the IT department when inappropriate material is access using EIS as stated in the EIS policy


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EIS User Agreement Form (Cont’d)

  • Staff will discuss with students “user responsibility” as it is found in the EIS policy at all grade levels

  • Current district policy and applicable case law allows the district to stand by a teacher in liability cases when reasonable supervision is shown


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #2

Classroom Computer Policy


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Classroom Computer Policy

  • District policy:

    “Students will be provided access to computers located in the classrooms”

  • Funding for computers is provided through Students First and administered by the School Facilities Board

  • All student-use computers must be student accessible!


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Classroom Computer Policy (Cont’d)

  • The School Facilities Board may, at any time during the school year, conduct an audit to determine compliance with the prescribed student to computer ratio (minimum of 8:1)

  • A computer located in a classroom will be considered student accessible as long as it is not considered to be within the teacher workspace


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Classroom Computer Policy (Cont’d)

  • All teachers need to place computers in their classrooms so that a student can access the computer without feeling they are “invading” the teacher’s workspace

  • Rule of thumb:

    • Place the computer so that it faces into the classroom

    • Place the computer so that it is not behind the teacher desk


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Classroom Computer Policy (Cont’d)

  • A computer must be available to each teacher who takes attendance

    • Daily attendance is taken online at least twice daily

    • Upper grades take attendance each period


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #3

Dysart Unified School District Network Account


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DUSD Network Access

  • Logging In

    • Press “Ctrl” + “Alt” + “Delete”


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Changing Password

Press “Ctrl” + “Alt” + “Delete”

Choose “Change Password…”

Enter “Old Password”

Enter “New Password”

Confirm “New Password” (by entering it again)

Press “OK”

DUSD Network Access (Cont’d)


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DUSD Network Access (Cont’d)

  • Locking Computer

    • Press “Ctrl” + “Alt” + “Delete”

    • Choose “Lock Computer”

    • Note: A workstation will lock automatically following approximately 15 minutes of inactivity


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Unlocking Computer

Press “Ctrl” + “Alt” + “Delete”

Enter “Password”

Click “OK”

DUSD Network Access (Cont’d)


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Logging Off of the Computer

Choose “Log Off…” from the “Start” menu

Then click “Log Off” in the “Log Off Windows” dialog box

DUSD Network Access (Cont’d)


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #4

How to Get Technical Support


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Help!

  • IT Issue Resolution Flowchart

User Issue/Question

IT Help Deskx7071

Track-IT

IT Campus Technician

IT Campus Technician


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Help! (Cont’d)

  • DUSD IT Helpdesk

    • Extension #7071 (623.876.7071)

    • The IT Helpdesk is available weekdays from 7:30 a.m. to 4:30 p.m.


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Help! (Cont’d)

  • IT Campus Technicians

    • Each campus will have a dedicated Computer Technician who is responsible for addressing each school’s IT-related needs


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #5

Managing Student Accounts


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Managing Student Accounts

  • Student accounts can be managed by school staff through the website:

    http://www.dysart.org/studentaccounts

  • When this website is accessed from a computer on your campus, all the student accounts for that campus will be displayed

  • This is the Student List page, as denoted by the blue dot beside the words “Student List”


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Managing Student Accounts (Cont’d)

  • The information in the table can be reorganized by clicking the title of any of the columns to sort by that column

  • The information in the columns is as follows:

    • UserID

      • This is the student’s network account username and is comprised of the first initial of their first name, the first seven letters of their last name, and the last four digits of their student ID number

    • First Name

      • Student’s first name according to the SASIxp database

    • Last Name

      • Student’s last name according to the SASIxp database

    • Student ID

      • This is the Student ID assigned to the student by the student information system

      • When the account is first created, this number is also the student’s password

      • For elementary school students this number will always be their password, but high school students will be prompted to change their password the first time they log on in order to keep their account more secure


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Managing Student Accounts (Cont’d)

  • The information in the columns is as follows:

    • Enabled

      • True = Student has returned a signed EIS Agreement according to the SASIxp database

      • False = Student has not returned a signed EIS Agreement according to the SASIxp database

      • There is a 24 hour turn-around for data entered into the SASIxp database to be replicated on the “studentaccounts” webpage

    • Grade

      • Student’s current grade level according to the SASIxp database

    • Advisor

      • High School – Blank

      • K-8 – Homeroom teacher

    • Modified

      • Date Student’s account was created or last modified


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Managing Student Accounts (Cont’d)

  • You may use the search field to search for students by either their first or last name

  • You may use the “Filter Grade” drop-down menu to filter the list by a particular grade level


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Managing Student Accounts (Cont’d)

  • If a given student’s network account information cannot be located on the school’s “studentaccounts” website, consider the following:

    • If the student recently transferred from another DUSD school, it is possible that his network account information has not yet been transferred. Contact the DUSD IT Department Help Desk


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Managing Student Accounts (Cont’d)

  • If a given student’s network account information cannot be located on the school’s “studentaccounts” website, consider the following:

    • If the student recently transferred from a school outside of the Dysart Unified School District, allow at least 24 hours for SASIxp data to be replicated to the “studentaccounts” website

    • If it has been more than 24 hours since the student transferred into the school, and the student’s network account information has yet to appear on the “studentaccounts” website, contact the DUSD IT Department Help Desk


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #6

File Management


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Server

Hard Drive

File Management (Cont’d)

  • Network Drives

    • A network drive is actually a folder that resides on a network server and is accessible from your workstation just as if it was one of the local hard drives


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File Management (Cont’d)

  • Network Drives

    • There are several reasons to store data on network drives and not on the local “C:” drive

      • Data stored on a network drive is available anywhere in the DUSD network, even if the user logs on to a computer at a different campus


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File Management (Cont’d)

  • Network Drives

    • There are several reasons to store data on network drives and not on the local “C:” drive

      • Data stored on a network server is backed up regularly in case of hardware failure, whereas data on a local hard drive is not backed up and can be overwritten by IT personnel any time


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File Management (Cont’d)

  • Network Drives

    • There are several reasons to store data on network drives and not on the local “C:” drive

      • Data stored on a network server is only accessible to the users who have permission to access that data, whereas data stored on a local hard drive can be accessed by anyone who logs on to that computer


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File Management (Cont’d)

  • Network Drives

    • DUSD teachers will have access to four network drives which can be accessed by double-clicking on “My Computer”

    • “My Computer” is located on the computer desktop, typically in the upper left-hand corner



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File Management (Cont’d)

  • “H:” Drive

    • The “H:” drive is also known as your Home Folder

    • You are the only staff member who has access to read, write, or delete documents from that location


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File Management (Cont’d)

  • “P:” Drive

    • The “P:” drive is a place to share documents with others at your school


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File Management (Cont’d)

  • “P:” Drive

    • There are three folders in the “P:” drive


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File Management (Cont’d)

  • “P:” Drive

    • There are three folders in the P: drive

    • The purpose of each of these folders is as follows:

      • “Apps”

        • This folder contains application information and data and is maintained by the IT Department. Users should not need to access this folder. This is NOT a place to store or share user files


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File Management (Cont’d)

  • “P:” Drive

    • There are three folders in the P: drive

    • The purpose of each of these folders is as follows:

      • “Public”

        • Both students and staff have access to this folder. As the name implies, the contents are public information. However, only staff members can add, remove, or change documents in this location


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File Management (Cont’d)

  • “P:” Drive

    • There are three folders in the P: drive

    • The purpose of each of these folders is as follows:

      • “Teams”

        • This folder is only accessible by staff members of your school and is a good place to put documents that will be shared by groups of people, such as a grade level or a committee. Students cannot view the contents of the folder, but staff can view documents as well as change and remove files.


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File Management (Cont’d)

  • “S:” Drive

    • The “S:” drive contains a folder for every student at your school

    • These folders are actually student “H:” drives


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File Management (Cont’d)

  • “S:” Drive

    • Using the “S:” drive, you can view work that was completed by students and saved to their “H:” drives

    • The folders are named following the same naming convention as the student network usernames


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File Management (Cont’d)

  • “T:” Drive

    • The “T:” drive is very similar to the “P:” drive in that it is a convenient way for information to be distributed to interested/concerned parties (from the District Office to teachers and administrators, primarily)

    • Teachers cannot save items to the “T:” drive; however they can be granted access to items in the “T:” drive on an as-needed basis.


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File Management (Cont’d)

  • Floppy Discs

    • Storage is rather limited

      • 1.44 MB

    • Not a terribly “stable” storage medium

      • Keep away from heat, sunlight, magnets, moisture, dirt, etc.

      • A floppy disc bouncing around loose in a purse, briefcase, or backpack will eventually fail (probably sooner than later!)

  • “Key” Drives (“Flash”, “Pen,” “Thumb”)

  • CD Recorders


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #7

Laptop Computer Cart Policies & Procedures


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Laptop Computer CartPolicies & Procedures

  • Laptop Computer Cart Use Policies

    • Teachers may check out one laptop computer cart at a time

      • The goal is to “spread the wealth” of technology resources throughout the campus

      • Strive for equity

      • Research supports the use of less than a 1:1 computer to student ratio to encourage cooperative learning and facilitate differentiated instruction


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Computer Cart Use Policies

    • At present, each campus is responsible for establishing and maintaining an effective system for scheduling, storing, checking-out, and checking-in the laptop computer carts

      • Each teacher on each campus needs to answer the following questions

        • How do I reserve a laptop computer cart? What is the procedure?

        • When and where do I pickup/return the laptop computer carts?

        • How do I store the laptop computer carts securely at the end of each school day? At the end of the week?


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Computer Cart Use Policies

    • Administrators are encouraged to include technology transformation as part of each teacher’s evaluation

    • All teachers must attend a Laptop computer Cart training session prior to using the laptop computers in the classroom

    • Check out the laptop computers to the same students each time they are used so that students can be held accountable for any damage that occurs


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Storage


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Storage

  • All laptop computers must be shutdown

  • There should be no lights at the data port on the back of the computer


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Storage

  • All laptop computers should be in correctly marked slot


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Storage

  • All laptops should be plugged into the power source


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Storage (“What Not To Do…”)


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Laptop Computer CartPolicies & Procedures (Cont’d)

  • Laptop Computer Cart Use Policies

    • Plan an initial lesson covering laptop computer classroom procedures

      • Removing and replacing computers into the laptop computer cart

      • Holding and carrying the laptop computers

      • Turning on the laptop computers

      • Logging on using individual student usernames and password

      • Shutting down laptop computers


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OUTWIT OUTSMART

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #8

Applications Available via the “Dysart Toolkit”


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Many district computer applications (including Microsoft Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

To access these district computer applications, simply point to the “Dysart Toolkit” in the “Start” menu

The “Dysart Toolkit”


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OUTWIT OUTSMART Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

SURVIVOR

SURVIVOR

OUT-GEEK

Survival Tip #9

Installing a Printer


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Installing a Printer Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

  • Most schools have printers available for teachers to print to over the network

  • To print to one of these network printers, you must first install it to your workstation


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Installing a Printer (Cont’d) Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

  • To install the printer to your workstation, follow the simple steps:

    • Click on “Start”

    • Click on “Search”

    • Click on “Find Printers…”


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Installing a Printer (Cont’d) Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

  • In the window that pops up, click on “Find Now” and all the printers in the district will be listed


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Installing a Printer (Cont’d) Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

  • Find the printer you wish to print to and double click on it


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Installing a Printer (Cont’d) Office, Outlook, Internet Explorer, Photo Story, Windows Movie Maker, ClassXP, and Library Lookup, Inspiration, Kidspiration, etc.) are available through the “Dysart Toolkit”

  • The computer will search the network for your selected printer and install it to your workstation


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After following these steps, you will be able to print to your selected printer by

Opening the document you want to print

Clicking on “File,” then “Print”

Selecting the name of the printer from the drop down list

Clicking “OK”

Installing a Printer (Cont’d)


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OUTWIT OUTSMART your selected printer by

SURVIVOR

SURVIVOR

OUT-GEEK

Questions & Answers


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OUTWIT OUTSMART your selected printer by

SURVIVOR

SURVIVOR

OUT-GEEK

Essential Survival Skills for NavigatingTHE TECHNICAL JUNGLE

Essential Survival Skills for NavigatingTHE TECHNICAL JUNGLE


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