Axess Timecard Delta Demo April 2009. Axess Timecard Delta Demo Agenda. Roles, Responsibilities & Process Overview Timecard Anatomy Searc h Features & Approvals Schedules Timecard Edits Accruals Reports Adjust Paid Time Go Live Schedule Training & Resources Summary.
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At Noon & at 8pm daily
Peoplesoft Hire/Employment Update actions create/update Oracle Labor Schedule records.
Every 30 minutes
Peoplesoft Hire/Employment Update actions create/update Axess Timecard records.
Oracle Labor Schedule
At Noon & at 8pm daily
PTAs (accounts) entered in Oracle populate Axess Timecard records.
Once the supervisor or the administrator has approved a timecard, the employee can no longer make modifications. The supervisor and administrator can continue to make changes until Payroll locks the pay period.
Employee Time and/or Leave Entries
Administrator (TLA) Sign Off
Employees receive paychecks based upon the completed payroll.
End of Each Pay Period
Axess Timecard entries interface to PeopleSoft Payroll for the payroll run.
Charges from the completed payroll post to Oracle.
Following the last pay period of the month
Accrual process updates employee accrual balances in Axess Timecard.
Non-Exempt, Bargaining Unit and Hourly employees have columns to record actual daily work hours.
They may Apply Schedule to populate their timecard with their regular work schedule.
Leave eligible employees have columns to record Time Reporting Codes for leave hours.
Commonly used leave types will appear first in the list prefaced by an *
Employees may select an alternate PTA from their Labor Schedule to use to charge their hours.
Employees will Apply Rules to save entries.*
Employees will Submit and Approve to approve.
* Note: BU1 and NXH rules are applied overnight, with totals available the following day.
Leave eligible employees view their available balances at the bottom of the timecard page.
Timecard totals are also available at the bottom of the timecard page.
After clicking the Timecard link, employees with multiple jobs see a link for each job.
After selecting a job, the employee may move between jobs to record time for each job.
If an employee enters overlapping times s/he will see the Exception icon on the timecard.
Payroll will resolve outstanding Exceptions at the end of each pay period.
After entering search criteria, click Get Employees to search.
Click Save Selection Criteria to save a favorite search.
To search for a specific employee, enter an Emplid or a Last Name.
To search for employees reporting to a specific supervisor, enter his/her Reports To Position Number.
To search for a group of employees, enter a Department (four digit work assn dept.) or a Paygroup.
From the Timesheet Summary, you can launch to Schedules and Adjust Paid Time.
The Timesheet Summary displays key information from the selected timecards.
From the Timesheet Summary, you can approve timecards for a number of employees at once.
Click Select All, then Approve Selected.
Click Reverse Selected to remove approvals.
To navigate through each Timecard to review and approve, click the name of the first employee on your list.
From the Timecard, you can Approve, navigate to Next Employee or Return to Select Employee (Timesheet Summary)
Click the Magnifying Glass next to Schedule ID field to select from 82 predefined schedules.
Click Create Schedule to create a new schedule.
Click the + button to add a new row.
If the schedule repeats each week, leave the default of ‘7’ in the Num Days field. Use ’14’ for a 2 week schedule.
Enter a Description of the Schedule.
Enter In and Out times for the schedule.
OFF days must also be designated.
Select the Predefined Schedule, No Schedule, to remove a schedule.
Always remember to Save before leaving the Schedules page.
Enter the applicable Time Reporting Code and the associated Hours.
Click the + button to insert a new row for the day.
To move hours to a new row, move the Out time to the new row, then enter an In time for the start time for the move.
This entry removes 2 hours of overtime from 4/20 and adds 3 hours of Make-Up Time to 4/24.
This entry creates 1 hour of straight overtime for a part-time non-exempt salaried employee.
To enter a valid PTA not listed in the employee’s Labor Schedule, enter an Override PTA.
To charge multiple PTAs for a single day of work, move the Out time to a new row.
Navigate to the employee’s timecard for the applicable pay period, then launch Adjust Paid Time.
Enter missing entries, then Save.
To add missing work hours, use Salary for non-exempt salaried employees, Regular for hourly employees.
The row will populate with entries from the original timecard.
Type in the date to adjust, then click Refresh.
Insert a row to add hours or leave for the day.
Update the Time Reporting Code to change Hours to Leave or vice versa.