Slide1 l.jpg
This presentation is the property of its rightful owner.
Sponsored Links
1 / 13

You need to search through 3 years of e-Mail on the 5-Wheel Bike project PowerPoint PPT Presentation


  • 103 Views
  • Uploaded on
  • Presentation posted in: General

Pre & Post Supervision of e-Mail. Optimized business Processes mean better Response times to Customer inquiries. Retain eMail Records as a key corporate asset for years. e-Mail Search makes Legal Discovery a snap!. You need to search through 3 years of e-Mail

Download Presentation

You need to search through 3 years of e-Mail on the 5-Wheel Bike project

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Slide1 l.jpg

Pre & Post Supervision

of e-Mail

Optimized business

Processes mean better

Response times to

Customer inquiries

Retain eMail Records

as a key corporate

asset for years

e-Mail Search makes

Legal Discovery a snap!

You need to search

through 3 years of e-Mail

on the 5-Wheel Bike project

Single-Instance Storage

reduces your email

DASD footprint

Find e-Mail records whenever

the need arises.

El Searcho, El Findo!

Welcome to Compliance & eDiscovery

Compliance is Golden!

CONGRATULATIONS!

e-Mail Archiving and

Records Management

can help you

meet them

Detect bad

behavior

w/Supervision

Corporate Governance means you create your own corporate compliance requirements

Uh-oh – each one of your people is generating 4 megabytes of eMail every day – your system performance is all over the floor

CommonStore helps you to reduce investment for additional hardware

Uh-oh…the SeptaCycle Foundation is suing you for taking their idea.

Reduce in-house

expense of legal IT

Experts

Monitor employee

compliance

Archiving is designed

to reduce data on

high performance

disk devices

Use visualization

techniques to show

relationships among

people based on

evidence

btw-CommonStore for SAP can improve your SAP system performance

Compliance & eDiscovery Chutes and Ladders

Start

Records Manage- ment allows you to store eMail as a corporate record

e-Mail Archiving &

Discovery for Lotus

Domino & Exchange

You have a Lotus Domino or MS Exchange eMail infrastructure in place


Slide2 l.jpg

"It's what my company and I didn't know about e-mail archiving and e-discovery that got us into trouble"

Tom Reding, CRM, Executive Consultant: Risk, Governance, & Compliance Solutions


E mail messaging is exploding l.jpg

E-mail Messaging is Exploding

  • 131 million(est.) emails sent daily

    • Predicted to increase to 276 billion by 2009

  • Email is

    • 75% of corporate Intellectual Property

    • Subject to government and industry regulations eg FRCP

    • Increasingly subpoenaed in litigation

  • 30% of people’s time is spent searching for relevant information.

  • Nearly 60% of companies impose mailbox size limits to curb the growth.

E-mail has become the primary medium for how we communicate. The consequence is that e-mail has become a de facto [record] repository.

CIO Magazine, Jan 2005


Legal discovery factoids l.jpg

Legal Discovery Factoids

  • We live in the most litigious society in history

  • Legal discovery represents 75% of litigation costs in most major cases

  • 80% of all the world's lawyers are in the US

  • 130,000 students are currently attending law schools

  • Plaintiffs filed 30 Million new lawsuits last year or 82,000 per day

  • 22,000 regulations world-wide requiring the retention of information

  • 14,000 regulations in the US requiring the retention of information


E mail management e discovery statistics do any of these sound familiar l.jpg

e-Mail Management & e-Discovery StatisticsDo any of these sound familiar?

  • 50% of IT mangers said, they’d rather have a cavity filled than respond to a e-discovery request.

  • 63% of respondents have been required to produce an e-mail as part of legal action.

  • 53% of respondents admit they are not prepared to meet the new amendments to the FRCP.

  • 1 in 3 organizations isn’t even aware of the “new” FRCP rule changes.

  • 52% of IT managers surveyed do not have an e-Discovery plan in place that has been prepared by legal counsel.

June 2007 Osterman Research, Inc.

400 IT Managers & end users


Impact of the new frcp amendments on your business l.jpg

Impact of the New FRCP Amendments on your Business

  • ONLY 7% of corporate counsel attorneys rated their companies as prepared for the new amendments.

  • 20% annual e-mail use growth.

  • 60% of organizations impose an e-mail box size limit today.

  • Instant messaging growth from one-third of e-mail users today to ubiquitous by 2009.

Osterman Research Inc.

January 2007


Slide7 l.jpg

  • Recovered Emails Bedevil Qualcomm in Court

  • By DON CLARK - Wall Street Journal

  • October 9, 2007; Page B1

  • Chip maker Qualcomm Inc. has long battled rivals in court. Near the end of one trial in January, Viji Raveendran, a senior company engineer, made a surprise disclosure: a search by her lawyers had turned up emails about a key issue that hadn't been shared with defendant Broadcom Corp.

  • "This is every trial lawyer's nightmare," says Francis H. Morrison III, a lawyer for Axinn Veltrop & Harkrider LLP who isn't involved in the case.

  • Others are having bad dreams, too. Failures in finding, saving and sharing emails are bedeviling large and small litigants, undermining their credibility with judges and affecting the outcome of high-stakes trials. New federal rules have reinforced companies' obligations to produce electronic evidence, which has exploded in volume as emails replace phone calls and other business communications.


E mail systems have simply become overloaded l.jpg

E-mail Systems Have Simply Become Overloaded

E-mail systems were not designed to store vast amounts of email and attachments for long durations.

  • Overloaded e-mail systems cause:

    • System down time

    • Bloated inboxes

    • IT imposed mailbox size limits

    • Private archives (.pst/.nsf files)

    • Lost data due to .pst/.nsf corruption

    • Increased storage costs

    • Increased backup and restore times

    • Time consuming server upgrades and consolidation

    • Overwhelming challenge managing e-mail backup tapes

Companies are challenged to manage and store increasing amounts of e-mail.

Implementing mailbox size limits is not the answer – employees keep local copies that may be discoverable, creating a compliance and legal nightmare.

Backup/restore times take longer.

Compliance requires e-mail to be retained more stringently for long periods of time – adding to the e-mail storage problem.

Attachments

Mail body


Companies are struggling with regulations and lawsuits l.jpg

Companies are Struggling with Regulations and Lawsuits

Dear [name of opposing counsel]

By this letter, you and your client are hereby given notice not to destroy, conceal or alter any paper or electronic files, or other data generated by and/or on your client’s computer systems and storage media. This includes, but is not limited to: e-mail and other electronic communications….

  • Mounting Regulatory Pressure

    • Complexities of assimilating and managing regulations

    • High penalties and brand damage associated with not meeting regulatory compliance

  • Increasing Risk and Cost of Litigation

    • Inability to rapidly and cost effectively retrieve subpoenaed emails (~72 hours)

    • Most electronic messages are either deleted or are stored on tape that is not indexed and not easily accessible

  • Companies must ensure email authenticity

Morgan Stanley paid a $15 million fine to settle a Securities and Exchange Commission (SEC) probe into its failure to preserve e-mail.

On average, large companies have 86 non-frivolous lawsuits ongoing.

Nearly 3 out of every 4 enterprises were required to search backup tapes for old e-mail in the past three years.

Five U.S. Banks were fined $1.25 million for being unable to retrieve subpoenaed e-mail – which were stored on backup tapes.

A single legal discovery for e-mail can cost between $150,000 and $250,000.

Onelawsuit could ruin a small business.

Sources: Gartner; Osterman Research; various news articles.


Cost drivers ediscovery and compliance l.jpg

Cost Drivers - eDiscovery and Compliance

  • Most of the process is handled by service providers, outside law firms due to non existent inhouse solutions

  • Funneling data to service providers in huge volumes including irrelevant, redundant, expired information due to lack of corporate record retention, hence excessive fees paid, especially for legal processing and review

  • No early case insight, no early case strategy

The average cost of defending a lawsuit exceeds $1.5 million per case

Average # of new disputes / year: 50

Gartner 2007

$1500/Gig

$400/hr

$400/hr

$1000/Gig

$2600/Gig

$1200/Gig

$2250/Day

$500/Tape

$1000/Server

$20 / CD, DVD

$40 / mailbox

$200/Gig

Process Management

Service provider charges, Socha-Gelbmann 2007


Why don t we hear more about success stories l.jpg

Why Don’t We Hear More About“Success Stories”?

  • Corporate reluctance to draw attention to themselves

    • They are “cautious” to “be public”

  • Evolutionary process still in progress

    • They “have not yet arrived”

  • A first or early phase deployment

    • Desire to wait until their deployment is more mature


Even in a downturn economy reasons why corporations are still spending money on grc l.jpg

Even in a “downturn economy” Reasons why Corporations are Still Spending Money on GRC


Comply or die grc software ain t sexy but it sure sells l.jpg

Comply or Die: GRC Software Ain’t Sexy, But It Sure Sells

Informationweek.com 4/7/2008

  • Businesses in Germany, Japan and US collectively will spend $32.1 billion on GRC Technology Services, up 7.4% over 2007

    • 65% of Organizations were increasing their spending

    • 26% of Organizations were expecting to spend about the same

  • How are Organizations Addressing GCR:

    • 38% Globally

    • 36% Domestically

    • 25% LoB

AMR Research Survey March 2008


  • Login