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The ABC’s of Being a DFA

The ABC’s of Being a DFA. Pam McCafferty Director of Financial Aid Fitchburg State College. Today’s Agenda. To cover the basic requirements that must be done by the Director of Financial Aid To provide resources for future reference To make you feel better about being a DFA.

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The ABC’s of Being a DFA

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  1. The ABC’s of Being a DFA Pam McCafferty Director of Financial Aid Fitchburg State College

  2. Today’s Agenda • To cover the basic requirements that must be done by the Director of Financial Aid • To provide resources for future reference • To make you feel better about being a DFA

  3. Alphabet Soup • PPA • ECAR • E-APP • FISAP • ACA • FCC • ICC • IPEDS

  4. PPA Program Participation Agreement

  5. PPA: Why? • Required to participate in the following financial aid programs: • Pell • SEOG • Perkins • FWS • Direct Loans • FFEL

  6. PPA: What? • Agreement between the Department of Education and a School • School is agreeing to comply with the laws, regulations and policies governing FSA programs

  7. PPA: When? • Initial Application • Recertification • Reinstatement • Updates

  8. PPA: How? • E-App (Electronic Application for Approval to Participate) • www.eligcert.ed.gov • User Ids • “ED” + 8 digit OPEID Number • “ED” + 9 digit Taxpayer Identification Number

  9. Recertification • Notice sent to school six months prior to expiration of PPA • School submits complete application 90 days prior to expiration of PPA • School cannot continue to participate with expired PPA

  10. Approval • If approved, two copies of PPA sent to school • School signs both copies and returns to DOE • DOE signs and returns one copy to school along with ECAR • Approval good for six years

  11. ECAR • Eligibility and Certification Approval Report • Summary of the Approval • FSA programs • Highest academic degree • Locations • Officers

  12. Updates • Ownership • Address • Name • Phone number • Officials • President, CFO, DFA

  13. Updates… • New Location • Increase Program Level • New Program • Apply to participate in an additional Title IV program Only report for programs and locations that receive Title IV aid

  14. …Updates • Change in Accreditor • Change in State Authorization • Third Party Servicer • Change in Educational Measurement • Ex: semester to clock hour Report all updates within 10 days!

  15. Locations • If 50% or more of the program will be offered at that sight • Cannot disburse aid at new location until approved

  16. Submission • Submit online • Print Signature Page • Mail • Signature Page • Accreditation Documentation • Licensing Documentation

  17. As a new DFA… • Find the current PPA/ECAR • Find your User ID’s • Login and add yourself • Check accuracy of other data and make updates as needed

  18. FISAP Fiscal Operations Report and Application to Participate

  19. FISAP: Why? “The school is responsible for ensuring that eligible students receive funds according to the laws, the regulations and the PPA…”

  20. FISAP: What? Fiscal Operations Report Report what you did with last year’s funds and… Application to Participate Request funds for next year

  21. FISAP: What?… • Campus Based Funds • SEOG • Perkins • FWS

  22. FISAP: When? • Each award year • Available August 1st • Submit Reallocation in August • Submit by October 1st • Corrections by December 15th

  23. FISAP: How? • Submit online • www.cbfisap.ed.gov • TG# and PIN required • Mail Certification • Signature Page • Drug-Free Workplace, Anti-Lobbying, and Debarment Forms

  24. ACA Administrative Cost Allowance Taken out of your annual authorization for FWS and SEOG.

  25. FCC Federal Capital Contribution • Perkins Loan • Annual Federal Allocation • May be zero

  26. ICC Institutional Capital Contribution • School’s matching share • Required • Must equal 1/3 of federal share (1/4 of combined FCC and ICC)

  27. Campus Based Statement of Account • Award year specific • SEOG Award • FWS Award • Perkins LOE • Level of Expenditure • www.cbfisap.sfa.ed.gov • Login, select the Self Service tab

  28. As a new DFA… • Check the FISAP timeline • Who is responsible for filing it? If it’s you.. • Find the TG# • Assign yourself as the TG Administrator • www.fsawebenroll.ed.gov • Get a PIN

  29. What about Pell? • Electronic Statement of Account • Annual • Initial Allocation = ½ of prior year’s expenditure • Increase allocation through Pell disbursement records

  30. Last but not least…IPEDS Integrated Postsecondary Education Data System • Annual • Campus-wide report • Financial Aid section filed April • Very time consuming

  31. As a new DFA… • Find the IPEDS coordinator for your campus • Maybe Institutional Research • Check the IPEDS timeline

  32. Helpful Hints • Tackle these things ASAP • Give yourself plenty of time • Attend MASFAA and DOE trainings • Be prepared to work with other offices • Set deadlines for yourself and others

  33. Resources • www.ifap.ed.gov • www.cbfisap.sfa.ed.gov • Student Handbook • Ask other DFA’s

  34. Congratulations! You’ve survived The ABC’s of Being a DFA!

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