HSSE Contractor & Supplier Management

1. HSSE Contractor & Supplier Management January 2014 HSSE Department KPNWE Use of CAOL andTSR

2. Agenda • Definitions & documentation • Task Safety Requirements • Contractor Activity Observation List • Work Method Contractor Follow-Up • Up-to-date documentation • Q & A

3. High Risk Contractors Definitions: • Contractor = contractor or sub-contractor executing work for KPNWE • High Risk Contractor = acontractor who executes High Risk Services • High Risk Services = 1. Fuel Transport & 2. High Risk Tasks Applicable requirements: • HSSE Contract Specifications for High Risk Suppliers and Contractors (KPNWE-PR-HSSE-10-073) • Safety Guide High Risk Contractors (KPNWE-PR-HSSE-10-001) • Task Safety Requirements (KPNWE-CL-HSSE-10-075 to 086) • Contractor Incident Report Form Template (KPNWE-RE-HSSE-10-009) • HSSE Contractor Information Exchange (KPNWE-RE-HSSE-10-010)

4. High Risk Contractors • For every High Risk Task exist requirements

5. Agenda • Definitions & documentation • Task Safety Requirements • Contractor Activity Observation List • Work Method Contractor Follow-Up • Up-to-date documentation • Q & A

6. Task safety Requirements Overview

7. Task Safety Requirements = part of contract • = contractual obligations! • If the (local, public) law asks for more stringent measures these more severe measures are applicable. • If the (local, public) law has less stringent measures, the contractual obligations are applicable.

8. Task Safety Requirements – set-up Document Control Introduction Situations & risks

9. Task Safety Requirements – set-up Specific HSSE requirements numbered requirementsfor easy reference

10. Task Safety Requirements – set-up Explicit bans

11. Agenda • Definitions & documentation • Task Safety Requirements • Contractor Activity Observation List • Work Method Contractor Follow-Up • Up-to-date documentation • Q & A

12. Contractor Activity Observation List – new set-up Document Control Data for use / ID UserInstructions TSR overview Sections on Work Permits & LMRA

13. CAOL – Sections per high risk task Reference to TSR if needed/used

14. Agenda • Definitions & documentation • Task Safety Requirements • Contractor Activity Observation List • Work Method Contractor Follow-Up • Up-to-date documentation • Q & A

15. Contractor follow-up phases & tools Kick-off meeting =- contractor consultationwith RI&E, TSR, work planning, … - canbe on site, in head office … 2 3 3 3 3 1 4 Purchasephase (tender or SRM)   Contract Safety Guide + Task Safety Requirements End phase  Contractor Evaluation CAOL (+ TSR) CAOL (+ TSR) CAOL (+ TSR) Contractor Activity ObservationList + (TaskSafety Requirements)

16. Link CAOL Task Safety Requirements Both checklists: TSR: veryspecificanddetailedrequirements CAOL: genericrequirements + guidance/referenceto TSR Useboth when practical

17. Method forcarrying out CAOL and TSR STEP 1 make surethat: • you have enoughcopies of CAOL withyou • you are able to consult TSR when needed, e.g.: • Internet: www.q8.be/safetyprocedures • Intranet: http://forecourt/kpnwe-standards/hsse/Pages/HSSE-procedures.aspx • Other: bundle in car, on construction site, … STEP 2 USE COAL:Fill in CAOL with, in case of NOT OK: - a clear explanation of infringement + contractor - OR reference to the exact stipulations (number) of applicable TSR STEP 3 SEND TO: Your Q8 contact(s) HSSE: shester@q8.com

18. Example of new CAOL

19. Agenda • Definitions & documentation • Task Safety Requirements • Contractor Activity Observation List • Work Method Contractor Follow-Up • Up-to-date documentation • Q & A

20. Using up-to-date documents KPNWE Intranet: HSSE Procedures Elements 10http://forecourt/kpnwe-standards/hsse/Pages/HSSE-procedures.aspx CAOL  Element 10 Contractor & Supplier Management TSR  Element 10 Contractor & Supplier Management – Task Safety Requirements

21. Using up-to-date documents Website: www.q8.be/safetyprocedures • Click the “NL” or “FR” language button • For website guidance, click on Website User Guide (4 languages) • Contractor Activity Observation List  under the section “General” • Task Safety Requirementsfor CAOL  under the section “Safety Guide”TSR are annexesto the safetyguide Annex 1 – TSR075 General Requirements Annex 2 – TSR076 Working at Height – General Annex 3 – TSR077 Ladders Annex 4 – TSR078 Mobile ElevatedWork Platforms Annex 5 – TSR079 Scaffolding Annex 6 – TSR080 Roof Work Annex 7 – TSR081 ConfinedSpaces Annex 8 – TSR082 Excavation Annex 9 – TSR083 Hoisting & Lifting Annex 10 – TSR084 Measurements Annex 11 – TSR085 Hot Work Annex 12 – TSR086 ElectricalInstallations

22. Agenda • Definitions & documentation • Task Safety Requirements • Contractor Activity Observation List • Work Method Contractor Follow-Up • Up-to-date documentation • Q & A

23. HSSE Contractor Management • We are particularly interested in your remarks / improvement suggestions concerning the Task Safety Requirements Please, send your comments/questions to shester@q8.com • Thanks in advance for your cooperation!

24. Thank you for your attention. Jan Berghmans – KPNWE HSSE – jaberghm@q8.com