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2013 OSAIC Immunization Reimbursement Workshop. Provider Outreach & Education Lori Langevin August 1, 2013. DISCLAIMER.

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2013 OSAIC Immunization Reimbursement Workshop

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2013 osaic immunization reimbursement workshop

2013 OSAIC Immunization ReimbursementWorkshop

Provider Outreach & Education

Lori Langevin

August 1, 2013


Disclaimer

DISCLAIMER

This information release is the property of NHIC, Corp., J14 AB MAC. It may be freely distributed in its entirety but may not be modified, sold for profit or used in commercial documents. The information is provided “as is” without any expressed or implied warranty. While all information in this document is believed to be correct at the time of writing, this document is for educational purposes only and does not purport to provide legal advice. All models, methodologies and guidelines are undergoing continuous improvement and modification by NHIC, Corp. and the Centers for Medicare & Medicaid Services (CMS). The most current edition of the information contained in this release can be found on the NHIC, Corp. web site at www.medicarenhic.comand the CMS web site at www.cms.gov. The identification of an organization or product in this information does not imply any form of endorsement


Agenda

Agenda

  • Influenza Vaccine Codes & Medicare Allowable Amounts

  • Pneumococcal Vaccine Codes & Medicare Allowable Amounts

  • Roster Billing Process

  • References

  • NHIC, Corp. Updates


Influenza vaccine codes medicare allowable amounts

Influenza Vaccine Codes & Medicare Allowable Amounts

  • Part B of Medicare pays 100% for the vaccine

  • Deductible and coinsurance do not apply

  • Fees subject to change per CMS quarterly drug updates

  • Current fees effective July 1, 2013 through September 30, 2013

  • Visit our website for updates to the allowance limits

    http://www.medicarenhic.com/ne_prov/fee_sched.shtml


Seasonal influenza virus vaccine

Seasonal Influenza Virus Vaccine

  • 90654 - Split Virus, preservative-free, for intradermal use, for adults ages 18 – 64 - $18.981

  • 90655 - Split Virus, preservative free, 3-35 months - $16.456

  • 90656 - Split Virus, preservative free, 3 years and older - $12.398

  • 90657 - Split Virus - 6-35 months old - $6.023

  • 90660 - FluMist, a nasal influenza vaccine - $23.456

  • 90662 - Fluzone High-Dose - $30.923


Q codes replace 90658

Q-codes replace 90658

  • Q2034 (Influenza virus vaccine, split virus, for intramuscular use (Agriflu) - No national payment limit – NHIC will price per AWP

  • Q2035 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Afluria) – $11.543

  • Q2036 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Flulaval) - $9.833

  • Q2037 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Fluvirin) - $14.051

  • Q2038 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Fluzone) - $12.046

  • Q2039 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Not Otherwise Specified) - No national payment limit – NHIC will price per AWP


Influenza vaccine diagnosis administration codes

Influenza Vaccine Diagnosis & Administration Codes

  • Report one of the following ICD-9 codes:

    • V04.81

    • V06.6 – When the purpose of the visit was to receive both Flu and PPV vaccines

  • Administration Code

    • G0008

    • Medicare Allowable = $27.05

      • Effective 1/1/13

      • Fee will vary per state

      • Fee listed is for RI providers

      • Fee subject to change 1/1/2014

      • Visit our website for updates

  • Part B of Medicare pays 100%

  • Deductible and coinsurance do not apply


Pneumococcal vaccine codes medicare allowable amounts

Pneumococcal Vaccine Codes & Medicare Allowable Amounts

  • Part B of Medicare pays 100% for the vaccine

  • Deductible and coinsurance do not apply

  • Fees subject to change per CMS quarterly drug updates

  • Current fees effective July 1, 2013 through September 30, 2013

  •  Visit our website for updates to the allowance limits

    http://www.medicarenhic.com/ne_prov/fee_sched.shtml


Pneumococcal vaccine

Pneumococcal Vaccine

  • 90669 – Pneumococcal Conjugate Vaccine, administered to children younger than 5yrs - $95.481

  • 90670 – Pneumococcal Conjugate Vaccine, 13 valent, for

  • intramuscular use - $145.109

  • 90732 – Pneumococcal Polysaccharide Vaccine - $72.352


Pneumococcal vaccine diagnosis administration codes

Pneumococcal Vaccine Diagnosis & Administration Codes

  • ICD-9-CM

    • V03.82 – PPV vaccination

    • V06.6 – When the purpose of the visit was to receive both PPV and Flu vaccines

  • Administration Code

    • G0009

    • Medicare Allowable = $27.05

      • Effective 1/1/13

      • Fee will vary per state

      • Fee listed is for RI providers

      • Fee subject to change 1/1/2014

      • Visit our website for updates

    • Part B of Medicare pays 100%

    • Deductible and coinsurance do not apply


Roster billing process

Roster Billing Process

  • Developed to enable Medicare beneficiaries to participate in mass pneumococcal and influenza virus vaccination programs offered by Public Health Service Clinics (PHCs) and other individuals and entities that give the vaccine to a group of beneficiaries, e.g. at PHCs, shopping malls, grocery stores, senior citizen homes, and health fairs. Roster billing is not available for hepatitis B vaccinations.

    • All providers, except Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) suppliers, already enrolled in the Medicare program may render and bill for providing influenza and/or Pneumococcal vaccinations may roster bill.

    • Those entities and individuals that desire to provide mass immunization services, but may not otherwise be able to qualify as a Medicare provider, may be eligible to enroll as a provider type “Mass Immunization Roster Biller.”


Enrollment requirements

Enrollment Requirements

  • Those entities and individuals that desire to provide mass immunization services, but may not otherwise be able to qualify as a Medicare provider, may be eligible to enroll as a provider type “Mass Immunization Roster Biller.”

    • These individuals and entities must enroll by completing the Provider/Supplier Enrollment Application, Form CMS-855B

    • Individuals and entities that enroll as this provider type may not bill Medicare for any services other than pneumococcal and/or influenza virus vaccines and their administration

    • Claims submitted by the provider type “Mass Immunization Roster Biller” are always reimbursed at the assigned payment rate


Nhic contact information

NHIC Contact Information

  • When submitting the completed application, please make sure that you include all the supporting documentation with your CMS-855B in one envelope and mail to:

  • NHIC, Corp.

  • Attn: Provider Enrollment

  • PO Box 3434

  • Hingham, MA 02044

  • Provider Enrollment Help Line 888-300-9612


Important references

Important References

  • Publication 100-04

  • Medicare Claims Processing Manual

  • Chapter 18 - Preventive and Screening Services

  • http://www.cms.gov/manuals/downloads/clm104c18.pdf

  • Adult Immunization

  • http://www.cms.gov/AdultImmunizations/


Forms for roster billing

Forms for Roster Billing

  • Part B paper 1500 form version 08-05

    • Must be an original Red Ink form

    • Roster Form with required information

      • Downloadable forms are available on our website

      • Excel version

      • PDF version

  • http://www.medicarenhic.com/providers/pubs/rosterbilling_0710.pdf


Roster form requirements for billing

Roster Form Requirements for Billing

  • The roster must contain at a minimum the following

  • information:

  • Provider name and number

  • Date of service

  • Patient's Health Insurance Claim Number

  • Patient's name

  • Patient's address

  • Date of birth

  • Patient's sex

  • Beneficiary's signature or stamped "signature on file”


2013 osaic immunization reimbursement workshop

1500 Form

Think of it as a cover sheet

x

SEE ATTACHED ROSTER

NONE


2013 osaic immunization reimbursement workshop

V04.81

x

60

90656

DOS of roster

1

60

G0008

DOS of roster

1

X

Complete name and address and phone number

Complete name and address and phone number

Authorized or delegated official

NPI

N/A


General part a billing requirements ub 04 cms 1450 or electronic

General Part A Billing Requirements UB-04 CMS-1450 or Electronic

  • Use types of bill 13x, 22x, 23x, 34x, 72x, 75x, 83X & 85x

  • Use revenue code 636 for the vaccines

  • Use revenue code 771 for the administration

  • Use appropriate HCPCS coding and diagnosis codes


Influenza vaccine codes

Influenza Vaccine Codes

  • 90654 – (Split Virus, preservative-free, for intradermal use, for adults ages 18 – 64)

  • 90655 (Split Virus – preservative free, 3-35 months)

  • 90656 (Split Virus – preservative free, 3years and older)

  • 90657 (Split Virus - 6-35 months old)

  • 90660 (Intranasal)

  • 90662 (Influenza virus vaccine, split virus, preservative free, enhanced immunogenicity via increased antigen content, for intramuscular use)


Q codes replace 906581

Q-codes replace 90658

  • Q2034 (Influenza virus vaccine, split virus, for intramuscular use (Agriflu)

  • Q2035 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Afluria)

  • Q2036 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Flulaval

  • Q2037 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Fluvirin)

  • Q2038 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Fluzone)

  • Q2039 - Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use (Not Otherwise Specified)


Influenza vaccine diagnosis administration codes1

Influenza Vaccine Diagnosis & Administration Codes

  • ICD-9-CM

    • V04.81

    • V06.6 – When the purpose of the visit was to receive both Flu and PPV vaccines

  • Administration Code

  • G0008

  • Use Revenue Code 771


Pneumococcal ppv vaccine

Pneumococcal (PPV) Vaccine

  • Vaccine codes: 90732, 90669 & 90670

    • Use revenue code 636

  • Administration code: G0009

    • Use revenue code 771

  • ICD-9-CM

    • V03.82 – PPV vaccination

    • V06.6 – When the purpose of the visit was to receive both PPV and Flu vaccines


  • Reminders

    Reminders

    • Roster Billing

    • Electronically

    • Direct Data Entry on FISS (Fiscal Intermediary Standard System)

    • Payment for these vaccines

    • Reasonable cost basis

      • For hospitals, home health agencies (HHAs), skilled nursing facilities (SNFs), critical access hospitals (CAHs), and hospital-based renal dialysis facilities (RDF’s)

      • Payment for comprehensive outpatient rehabilitation facilities (CORFs) and independent RDF’s is based on 95 percent of the average wholesale price (AWP)


    Contact information

    Contact Information

    • Medicare Part B Provider Inquiries

    • 1-866-801-5304

    • Medicare Part A Provider Inquiries

    • 1-877- 757-7783


    2013 osaic immunization reimbursement workshop

    • NHIC, Corp. Updates


    Implementation of the award for jurisdiction k

    Implementation of the Award for Jurisdiction K

    • CMS is consolidating the current Jurisdiction 13 (Connecticut and New York) and Jurisdiction 14 (Maine, Massachusetts, New Hampshire, Rhode Island and Vermont) in one consolidated Medicare Administrative Contractor (MAC) known as Jurisdiction K (JK)  

    • CMS has awarded the JK A/B MAC contract to National Government Services

    • NHIC, Corp. will be partnering with National Government Services to administer the Medicare Program in JK

    • The following link will bring you to the Jurisdiction K Transition Information Web Site: http://www.ngsmedicare.com/wps/portal/ngsmedicare/jktransition


    Jurisdiction k implementation schedule

    Jurisdiction K - Implementation Schedule

    • National Government Services will assume responsibility for the JK A/B MAC workload in three phases:

    • National Government Services (J13) Part A and Part B

      • Phase 1 Connecticut (all except HH&H) and New York

      • Cutover date - 06/01/2013

  • NHIC, Corp. (J14) Part A

    • Phase 2 Connecticut (HH&H only), Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

    • Cutover date - 10/18/2013

  • NHIC, Corp. (J14) Part B

    • Phase 3 Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

    • Cutover date - 10/25/2013


  • Join our listserv

    JOIN OUR LISTSERV!

    • For the most up-to-date J14 MAC information and for the latest Medicare news—

    • Join the NHIC, Corp. listserv

    • http://www.medicarenhic.com/index.shtml


    Questions answers

    Questions & Answers


    2013 osaic immunization reimbursement workshop

    www.medicarenhic.com

    MEDICARE ADMINISTRATIVE CONTRACTOR JURISDICTION 14 A/B/MAC

    NHIC, Corp.

    75 Sgt William B Terry Dr.

    Hingham, MA 02043

    www.medicarenhic.com


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