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ONLINE Tier II Electronic Reporting System “OTTERS”

Jill Schunk Our Fearless Leader. ONLINE Tier II Electronic Reporting System “OTTERS”. Importance of Tier II Reporting Where have we been? Where are we going? Contract Language Changes System Parameters Reporting Indiana University Supplier Diversity Program. Outline for Today.

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ONLINE Tier II Electronic Reporting System “OTTERS”

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  1. Jill Schunk Our Fearless Leader ONLINE Tier II Electronic Reporting System“OTTERS”

  2. Importance of Tier II Reporting Where have we been? Where are we going? Contract Language Changes System Parameters Reporting Indiana University Supplier Diversity Program Outline for Today

  3. Where We Started

  4. IT’S NOT WORKING ANY MORE

  5. Online TierTwoElectronicReportingSystem We asked the question: “What would happen if we didn’t pay our prime contractors until they reported actual numbers for spend to sub-contractors that the primes had identified in their bid responses?” OTTERS

  6. All Contracts now have Mandatory Tier II Reporting Requirements Monthly reporting for Construction Contracts is a requirement and pre-condition for payment. Quarterly reporting for goods and supplies contracts will be required. Contract Language Requirements

  7. Indiana University Current PROJECTS

  8. SYSTEM SPECIFICATIONS

  9. User Permissions

  10. New Project Entry Screen

  11. New Subcontractor Entry Screen

  12. List of Subcontractors

  13. Active Construction Project Grid

  14. Inactive Project Grid

  15. General Contractor’s Entry Page

  16. Indiana University Introduction Page

  17. GC’s Construction Projects

  18. REPORTING

  19. GC’s Subcontractor’s Monthly Reporting Form

  20. GC’s Monthly Report

  21. GC’s Monthly Report Dates

  22. OTTERS HEADER PAGE

  23. OTTERS Executive Report

  24. OTTERS Executive Report cont’d.

  25. OTTERS Executive Report cont’d.

  26. Construction Project Report

  27. Construction Project Report

  28. Construction Project Report

  29. Create Reports (Back Office)

  30. Late Reports

  31. Vendor Contacts

  32. IU Business Diversity Line Card

  33. Back of Line Card • The Indiana University Business Diversity Department • Is committed to: • Assisting Indiana University in meeting its strategic goal of increasing economic development in Indiana • Successfully meet all Federal and State • reporting requirements • Participating in community outreach activities • Introducing new Minority and Women owned • businesses to IU Purchasing staff and • departments to enhance opportunities • Facilitating Minority and Women owned • businesses relationship building • Ensuring a business environment that fosters the inclusion • of businesses owned and controlled by minorities, • women and other disadvantaged businesses in Indiana • University’s contracting and procurement processes • Indiana University • Business Diversity • 1000 Waterway Blvd. • Suite 101 • Indianapolis, IN 46202-2156 • Business Diversity Website: • http://www.indiana.edu/~busdiv/ • Procurement Services Website: • http://www.indiana.edu/~purchase/ • STAFF • Robert J. Halter • Executive Director of Purchasing and Business Diversity • 317-274-7746 – Phone • 317-274-6086 – Fax • Email: rhalter@iu.edu • Lynn Mimms • Business Diversity Coordinator • 317-278-5384 – Phone • 317-278-5385 – Fax • Email: jlmimms@iu.edu

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