Presentation by: BM2 Parker Information fm: http://www.boatswainsmate.net/ 23APR03 Rev#1. BM1 EOC STUDY GUIDE. Personal Property ARMS Procurement Standard Form 44 (SF-44) IMPAC Card Report of Survey AOPS. Cranes and Booms Hoisting Equipment Boat Inspections Oral Boards
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Presentation by: BM2 Parker
Standard Form 44 (SF-44)
Report of Survey
Cranes and Booms
Quarterly Training Plan
Q: Each Coast Guard Unit must maintain an effective property accountability and control system in accordance with what manual ?
A: the Property Management Manual.
Q: What is property management ?
A: The effective control of the procurement, use, safekeeping, and disposal of property.
Q: Tangible property including artwork, models, and artifacts are what kind of property ?
A: personal property.
Q: Who is responsible for maintaining accountability and control of property within a specified area ?
A: Property Officer.
Q: Who is responsible for the custodial control of property within a specified custodial area ?
A: Property Custodian.
Q: List the responsibilities of the Property Custodian.
Q: What is the function of the Property and Allowance Report ?
A: It is the Unit’s record and allowance list for GP property.
Q: All inventories must have ?
A: An independent person present.
Q: List two (2) situations when an inventory of property is required.
Q: Which type of property must be marked for identification ?
A: CG owned reportable property.
Q: How many days do you have to inventory property if a joint inventory is not able to be completed ?
A: 30 days (and submit letter report of relief to CO).
Q: Who’s property report does the new custodian sign after an inventory ?
A: The Property Officer’s copy of the property letter, noting any discrepancies.
Q: Why was the Federal Catalog System developed ?
A: To provide an accurate identification of every item in the supply systems of all Federal agencies, both military and civilian.
Q: What is a series of nine numbers?
Q: What is the four digit coding structure?
Q: What contains both the FSC and the NIIN numbers?
Q: Two digits identify the Group, and two digits identify the class within what part of the NSN?
A: the FSC.
Q: Usually the country which assigned the NIIN?
Label the following parts:
Q: List the three (3) supply source references you can use to locate supplies you need to order?
Q: What are the two (2) primary forms used to requisition stock numbered material using the ARMS program ?
Q: List three (3) uses for the SF-344
Q: State the purpose of the SURF Requisition Log ?
A: It is a multi-purpose form used to record MILSTRIP transactions.
Q: The Procurement Request is designed as ?
A: A basic requesting document for most types of procurements.
Q: Who is authorized to submit or initiate a Procurement Request ?
Q: What information is required on your Procurement Request ?
Q: Where will you find Table I of the Federal Standard 313C to determine if a hazardous material coordinator’s approval is required on the Procurement Request ?
A: Small Purchase Handbook, Enclosure (2).
Q: List two (2) references that contain information concerning the Procurement Request.
Q: Where will you find specific line-by-line instructions on completing the Procurement Request form ?
A: On the BACK of the Procurement Request form.
Q: What information is not required on the Procurement Request ?
Q: What type of purchases do you us the SF-44 for ?
A: On-the-spot or over-the-counter purchases.
Q: Where will you find instructions for completing the Standard Form 44 ?
A: Instructions are included in the inside front of of each book of forms.
Q: List four (4) conditions for using the SF-44.
Q: What is the maximum dollar amount permitted by FAR when using the SF-44 ?
Q: ONLY what types of activities may use the SF-44 ?
A: Isolated activities.
True or False ?
The SF-44 may be used to purchase fuel and oil for aircraft and vessels.
Q: If the amount of the purchase exceeds the authorized limitations of the SF-44 you would ?
A: Make other purchase arrangements.
Q: Where should the SF-44s be kept when not in use ?
A: Under lock and key.
Q: What are some examples of isolated activities ?
Q: What is the maximum dollar amount permitted to purchase fuel and oil for aircraft and vessels ?
Q: Which small purchase methods can be replaced by the IMPAC card ?
Q: List two (2) types of cardholders ?
Q: List the two (2) types of authorization letters required for an IMPAC card user at a small boat station, cutter, or aircraft when the card is issued as a unit card.
Q: What authorization letter should you carry when when using a card that is not specifically assigned to you ?
A: Signature authority letter.
Q: List at least three (3) considerations that the IMPAC card user should review before making a commercial purchase.
Q: State the security measure for an IMPAC card when not in use.
A: It should be locked in a secure location.
Q: State what in IMPAC card should NOT be used for.
A: Cash transactions or personal purchases.
Q: What document must all IMPAC cardholders and users sign ?
A: A procurement integrity certification (required by TAR notice 91-08).
Q: List three (3) steps used to verify the monthly Statement of Account (SOA).
Q: What is the maximum dollar amount for purchases by a non-warranted cardholder ?
Q: What is the Statement of Account for ?
A: It will itemize each transaction which was charged to the IMPAC card.
Q: All IMPAC cardholders are considered what ?
A: Procurement Officials.
Q: What document form number is the Report of Survey ?
Q: How many people must compose a Board of Survey ?
A: Three (3).
Q: What is the Abstract of Operations Boat Report is primarily used for ?
A: For programming and budgetary purposes.
Q: How often is the Abstract of Operations Boat Report prepared ?
Q: Define Standby hours.
A: The number of hours during which the boat is available for use, but does not fit into the resource, maintenance, or storage categories.
Q: Define Underway hours.
A: Total elapsed time which begins when a boat gets underway and ends when the boat secures.
Q: Define Storage hours.
A: The number of hours during which the boat is not in maintenance and not available for use.
Q: Define Maintenance hours.
A: All hours in which the boat is in scheduled or unscheduled maintenance.
Q: Define Missions.
A: Number of times an employment category is benefited under different sets of orders.
Q: Define Resource hours.
A: Underway hours credited to each employment category which benefited during a trip.
Q: Define Employment category.
A: The purpose for which a resource is used.
Q: Define Sortie.
A: The deployment of a boat for the purpose of providing a service.
Q: Define Employment hours.
A: Total number of underway hours spent benefiting each employment category.
Q: The total hours in a quarter should equal the sum of what ?
A: Resource hours + Storage hours + Maintenance hours + Standby hours.
Q: When are explanatory remarks required ?
Q: How are the boat types and numbers documented ?
A: Type followed by number (i.e. MLB 44362, UTB 41480, TANB 21270).
Q: Where would time spent for sea trails be logged on the Abstract of Operations Report ?
A: Under Maintenance hours.
Q: How many days do you have to submit an Abstract of Operations Report once the quarter is finished ?
A: Three (3) working days.
Q: What is the full rated capacity ?
A: The safe limit of the equipment weight lifting and holding ability, with the maximum authorized number of parts in the main purchase.
Q: What is the Safe Working Load (SWL) ?
A: The maximum weight to be handled by the purchases with the authorized number of parts.
Q: The special weights applied to the equipment under controlled conditions to verify the full rated capacity and working loads of the equipment is called what ?
A: Load Test.
Q: List two (2) technical manuals you would use for guidance with an inspection and overhaul of weight handling equipment and specification development ?
Q: What is first level inspection ?
A: The level of inspection which is used to ascertain the safety of the rigging and other critical equipment parts that could result in the loss of life or equipment damage if failure occurs.
Q: What is second level inspection ?
A: The level of inspection which is used o concurrently disassemble, inspect, and overhaul all major components whose performance or mechanical condition may have deteriorated.
Q: What is third level inspection ?
A: The level of inspection which is used to disassemble and overhaul all pneumatic and hydraulic components.
Q: At what level of inspection should testing be conducted on all power-driven cranes and booms ?
A: Whenever a level two inspection is performed.
Q: List the test procedures for booms installed on side-loading buoy tenders.
Q: List the test procedures for WLIC lattice boom cranes.
Q: List the requirements for the test procedures conducted on cranes and booms installed on barges.
Q: List the steps for preparation of a load test in the sequence you should perform them.
Q: What are the safety precautions that you MUST observe when conducting weight handling equipment tests ?
True OR False ?
Conditions that would cause sudden application of test loads should be avoided.
Kingpost and foundations
Attachments of purchases
Blocks, links, padeyes
Q: What are the components that must be examined during each application of the test load for signs of undue stress ?
Q: Where are the results of the inspections and tests recorded ?
Q: Where is the Label Plate on weight handling equipment located, and what is required to be on it ?
A: It is installed on the boom.
The label includes:
Q: What changes are allowed to weight handling equipment ?
Q: What is the purpose of tests and inspections of the boat hoisting equipment ?
A: To establish the adequacy of the boat structure, davits, boat crane, rigging, slings, attachments, and hoisting equipment.
Q: What is the frequency of load testing for boat hoisting equipment maintained at shore facilities ?
A: 24 months.
Q: What is the frequency of load testing for boat hoisting equipment maintained aboard ships ?
A: 12 months.
Q: What is the frequency of visual inspections for boat hoisting equipment ?
A: Prior to each use.
Q: What is the frequency of inspection for wire rope used in boat hoisting equipment ?
A: 12 months.
Q: What conditions warrant wire rope replacement when found during inspection of boat hoisting equipment ?
Q: What is the purpose of placing one-half of the load forward, and the other half aft, during load test of boat hoisting equipment ?
A: To minimize strain on the boat.
Q: What percentage of the normal hoisting load weight is used when conducting a load test on boat hoisting equipment ?
Q: During a load test on boat equipment, how long is the boat, with the test load, suspended just above the water ?
A: At LEAST 10 minutes.
Q: When will a unit review the certification and test examination documentation to ensure that both lifting sling and lifting points have been examined, proof load tested, and determined fit for service life at the safe working load stated for a Rigid Hull Inflatable (RIB) ?
A: Prior to each use.
Q: Who must a unit order new lifting slings for a RIB from ?
A: The manufacturer.
Q: Who is responsible for the tests, inspections, and maintenance of weight handling equipment ?
A: Commanding Officer/Officer-in-Charge.
Q: List the information recorded on the Boat Inspection Report for each test and inspection period ?
Q: List the safety precautions to observe during testing of boat weight handling equipment ?
Q: What vessels must your unit submit a Boat Inspection for ?
Q: Which organization or individuals are required to schedule the regular detailed boat inspection of each boat ?
Q: Who is required to submit the Boat Inspection Report ?
A: The unit having custody of the boat.
Q: Within how many days after completion of the boat inspection will the CG-3022 be submitted to MLC ?
A: 10 days.
Q: List two (2) conditions requiring comments from the Commanding Officer orOfficer-in-Charge.
Q: What organization will establish the due dates, frequency of submittal, and interval of inspection for the Boat Inspection Report(CG-3022) ?
A: Maintenance and Logistics Command (MLC).
Q: Who establishes the interval between boat inspections ?
A: the MLC Commander.
Q: What qualities of the Boat crewman are being attested to during the certification phase ?
Q: Who will review the Boat Crew Examining Board’s recommendation ?
A: Unit Commander.
Q: What is the primary function of the Boat Crew Examining Board ?
A: Recommend personnel for certification to boat crew positions.
Q: What is the responsibility of the Boat Crew Examining Board ?
Q: Describe the Boat Crew Examining Board’s membership.
Q: List the duties of the Boat Crew Examining Board.
Experienced, certified coxswain
Experienced, certified surfman
Q: Who conducts the underway check rides for each of the following positions ?
Q: Describe the types of questions used during a Board interview.
A: Questions which will evaluate the prospective member in terms of leadership ability, judgment, and maturity.
Q: Once a check ride is complete, the Board will submit a written report to the Unit Commander with what information ?
Q: If a boat crew candidate is not recommended by the Board, what additional information must be included with the written report ?
Q: What qualities the oral examining board consider adequate for PQS watchstation qualification ?
Q: Under the PQS qualification system, what is the minimum number of members on the oral examining board ?
A: Two (2).
Q: What documentation does the board or training officer prepare upon a candidate’s successful completion of an examining board for PQS ?
A: A letter of recommendation for qualification.
Q: What skills are to be observed during a boat crewman check ride ?
Q: Who reviews the recommendations of the Boat Crew Examining Board ?
A: The Officer-in-Charge.
Q: What system is this program based on ?
A: Master and apprenticeship system.
Q: When can the certification phase begin ?
A: When the appropriate training guide is completely signed off.
Q: Who is responsible for deadlines and training objectives ?
A: The Unit Training Officer.
Q: Who is responsible for the initial training of a boat crew candidate ?
A: The instructor.
Q: What qualities must an instructor demonstrate prior to being selected ?
Q: Where are detailed instructions for instructors located ?
A: Inside each qualification guide.
Q: After consultation with the training officer, who assigns the instructor ?
A: the Unit Commander.
Q: When can a trainee stop practicing a supervised task ?
A: When the instructor is confident that the trainee is able to consistently meet the task standards unsupervised.
Q: What section of the trainee’s guide is given to the trainee ?
A: Reading assignments .
Q: Who is responsible for the trainee record maintenance ?
Q: How many duties does the instructor have ?
A: Five (5).
Q: List the ten (10) instructor guidance procedural steps.
Q: How does an instructor detect and correct bad work habits and incorrect procedures ?
A: By maintaining an open communications with the trainee.
Q: When should an instructor sign off a task as completed ?
A: Not until the instructor is satisfied that the trainee is fully capable of performing the task unsupervised.
Q: Who does the instructor make his positive recommendations to ?
A: The Boat Crew Examining Board.
Q: Who is responsible for the day-to-day management of the unit training program ?
A: The unit training officer.
Q: Who is responsible for interviewing prospective boat coxswain trainees and instructors ?
A: The unit training officer.
Q: What are the responsibilities of the Training Board ?
Q: What are the responsibilities of the Department Head ?
Q: What are the responsibilities of the Training Officer ?
Q: What is the format used for the Quarterly Training Plan ?
A: The same format as the universal calendar sheet.
Q: How many sheets are needed to complete the Quarterly Training Plan ?
A: Three (3).
Q: What information is required on the Quarterly Training Plan ?